Construction of new boreholes and refurbishment of damaged existing boreholes within gert sibande district municipality (re-advert)

Bidding procedure enquiries:

• Contact: Mr. Lucky Mbuyane
• Telephone: 017 801 7155
• Email: [email protected]

Technical enquiries:

• Contact: Ms Tshidi Pitso
• Telephone: 017 801 7163
• Email: [email protected]

Submission address:

Main Reception

Gert Sibande District Municipality

Corner of Joubert and Oosthuise Streets

Ermelo, 2351

Submission method: sealed envelope deposited in the tender box at the Main Reception, Gert Sibande District Municipality, Corner of Joubert and Oosthuise Streets, Ermelo, 2351, before 12:00 on 18 November 2026.

• Envelope must be marked "THE MUNICIPAL MANAGER, GERT SIBANDE DISTRICT MUNICIPALITY, GSDM: 21/2026, CONSTRUCTION OF NEW BOREHOLES AND REFURBISHMENT OF DAMAGED EXISTING BOREHOLES WITHIN GERT SIBANDE DISTRICT MUNICIPALITY, RE-ADVERT" and show the tenderer's name.
• Bids must be submitted on the official forms provided; do not retype.
• All pages of the proposal must be initialled; the bidder particulars page must be signed in full.
• The original bid document must be accompanied by a detailed proposal (Annexure B) and company profile.
• Bids must be signed by an authorised agent; the Authority of Signatory form must be completed.
• Telegraphic, telephonic, telex, facsimile, e-mail and late bids will not be accepted.
• Bids remain valid for 90 days after closing.
• Bidders may not submit more than one conforming bid, and may not alter the bid sum after opening.
• Returnable forms (all must be completed and signed):
• MBD1 (Invitation to Bid): bidder and contact details, signed as cover page.
• MBD4 (Declaration of Interest): discloses any connection to state employees.
• MBD6.1 (Preference Points Claim): claims B-BBEE points.
• MBD6.2 (Declaration for Local Production and Content): if applicable.
• MBD7 (Contract Form): successful bidder must sign.
• MBD8 (Declaration of Past SCM Practices).
• MBD9 (Certificate of Independent Bid Determination): certifies no collusion.
• Authority to Sign / Board Resolution.
• Tax Compliance Status PIN or CSD number.
• Municipal clearance certificate (no arrears).
• Certified copies of qualifications and proof of ownership/hire of plant.
• Functionality document (separate bound document with CVs, project experience, plant details).

Evaluation stages: functionality first, then preference points under the 80/20 system.

• Functionality: maximum 80 points; minimum qualifying score 69 out of 80.
• Company experience (Table 1, max 25): 5+ traceable borehole projects in past 5 years = 25; 4 projects = 20; 3 projects = 15; 2 projects = 5. Attach appointment letters and completion certificates.
• Key staff qualifications (Table 2, max 25):
• Contracts Manager: B Tech/BSc in Civil Engineering/Hydrology/Water Engineering with 7+ years post-qualification experience and ECSA registration (Pr Tech, Pr Eng, or Pr Techn) = 12; 6 years or less = 0; no ECSA registration = 0.
• Site Agent: National Diploma in Civil Engineering/Hydrology/Water Engineering with 7+ years experience = 8; 6 years or less = 0.
• Safety Officer/Manager: ND in Construction/Occupational Health and Safety with 3+ years experience and SACPCMP registration = 5; 2 years = 0; no SACPCMP = 0.
• Attach CVs and certified copies of qualifications; uncertified certificates score zero.
• Construction plant (Table 3, max 15):
• Owned: 1 drilling rig + 1 yield testing machine = 10; hired: 1 drilling rig + 1 yield testing machine = 8. Provide proof of ownership or signed letter of intent from hiring company (not older than 3 months from advertisement date).
• Professional registration and indemnity (Table 4, max 15):
• Valid registration with Borehole Water Association of Southern Africa or relevant professional body = 8 (certified certificate).
• Professional indemnity cover up to R10 million = 7; up to R5 million = 5.
• Price: 80 points under the 80/20 system.
• GSDM specific goals: 20 points.
• Award to the bidder with the highest total points; GSDM is not obliged to accept the lowest price.

Scope of work:

• Conduct hydrological studies to identify areas with sufficient groundwater.
• Site and drill new boreholes.
• Case and equip boreholes.
• Perform 24-hour yield and quality tests on each borehole.
• Install 1 x 5000L elevated storage tank, 50mm pipework, and standpipe with 20mm taps, including a 2.5m x 2.5m x 0.15m 25MPa concrete base under the tank stand.
• Refurbish existing boreholes, windmills, hand pumps, and all other components.
• Commission the installations.
• Main objective: construct 2 new boreholes; bidders must price refurbishment work (marked rate only on the BOQ) as a contingency.
• Borehole type may be windmill, handpump, electrical, or solar powered.
• Project location: Dr Pixley Ka Isa ka Seme Local Municipality; may be extended to other municipalities under Gert Sibande District Municipality.
• Contract period: 12 months, starting immediately after contract signature, subject to quarterly performance reviews.

Pricing format: firm prices, not linked to any exchange rate.

• Cost proposal must not contain unbalanced rates.
• Official quote must show trade name, legal name, VAT registration number, postal address, physical address, banking details, and technical description.
• Professional indemnity insurance required: cover up to R10 million (7 points) or R5 million (5 points) in functionality evaluation.
• No bid security or retention mentioned.

CSD registration: mandatory — all bidders must be registered on the Central Supplier Database.

Tax compliance: submit a valid SARS Tax Compliance Status PIN (or CSD number if no TCS). Foreign suppliers must complete the pre-award questionnaire in Part B:3.

Municipal clearance: provide clearance from the municipality where the bidder is based, confirming no arrears on municipal services accounts.

CIDB grading: minimum contract grading of 3CE or higher.

B-BBEE: a B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

State service: bids from persons in the service of the state will not be considered.

Local content: MBD6.2 declaration required if applicable.

Functionality evaluation criteria as detailed in the main evaluation section: company experience (25 points), key staff qualifications (25 points), construction plant (15 points), professional registration and indemnity (15 points). Minimum 69/80 required. Bidders must submit a separate bound document with CVs, project experience, and plant details to claim functionality points.