Supply, delivery and installation of 21 km barbed wire fencing at three farms in emakhazeni local municipality, mpumalanga

Technical enquiries:

• Contact: Charlotte N. Machete
• Telephone: (013) 754 8134 or 071 931 8201
• Email: [email protected]

Supply chain management enquiries:

• Contact: Mr A. Nkuna

• Telephone: 013 754 8066

• Email: [email protected]

• Contact: Ms B. Ramanyimi

• Telephone: 013 754 8066

• Email: [email protected]

Employer's Agent:

• Contact: Mr MA Mamabolo
• Address: 17 Van Rensburg Street, Bateleur Building, Nelspruit
• Telephone: 013 754 8122
• Email: [email protected]

Submission address:

Department of Land Reform and Rural Development

17 Van Rensburg Street, Bateleur Building

6th Floor, Block E

Nelspruit, 1200

(Sixth Floor Tender Box)

Submission method: sealed envelope placed in the tender box at the Department of Land Reform and Rural Development, 17 Van Rensburg Street, Bateleur Building, 6th Floor, Block E, Nelspruit, 1200. The envelope must be clearly marked with the tender heading, contract number, closing time and due date, and addressed to the Director: Supply Chain Management Services. Only tenders deposited in this tender box will be considered. No telephonic, telegraphic, telex, facsimile or e-mailed tenders will be accepted. Late tenders will not be considered. Submit each tender in a separate sealed envelope. The tender box is open 24/7 and will be closed at 11:00 on 26 November 2026.

Returnable documents (all must be completed, signed and returned):

• Form of Offer and Acceptance (Section C1.1): signed by a duly authorised person, with proof of authorisation (e.g. board resolution, joint venture resolutions).
• Returnable schedules (Section T2.2): complete all required information in non-erasable ink.
• Section T2.2.6 Form F: Declaration of interest for persons in service of the state.
• Section T2.2.7 Form G: Plant and equipment resources.
• Section T2.2.8 Form H: Relevant experience in fencing projects.
• Section T2.2.10 Form J: Key personnel experience.
• Section T2.2.8 Form S: Completed reference forms for similar projects.
• Proof of authorisation to sign (letter of authority, board resolution, etc.).
• Letter of good standing from the Compensation Fund (COIDA).
• CSD registration number and SARS tax PIN or TCS.
• Proof for specific goal claims (ID documents, company registration, disability letter, municipal account or lease agreement for locality).

Disqualification risks:

• Any returnable document omitted or not fully completed.
• Use of correction fluid (Tipp-Ex) on any price; corrections must be crossed out in ink and initialled.
• Failure to sign the Form of Offer or provide proof of authorisation.
• Submission after the closing time or to the wrong address.
• Failure to attend the compulsory clarification meeting.

Evaluation stages:

1. Mandatory criteria (pass/fail): CIDB registration 4SQ or higher, CSD registration, tax compliance, COIDA letter of good standing, attendance at compulsory clarification meeting, fully completed and signed Form of Offer, proof of authorisation, no correction fluid on prices.
2. Functionality (minimum qualifying score: 60 out of 100):

• Relevant experience in fencing projects similar in nature, scope and value: 50 points (Section T2.2.8, Form H).
• Relevant plant and equipment resources: 10 points (Section T2.2.7, Form G).
• Experience of key personnel – Site Agent: 15 points (Section T2.2.10, Form J).
• Experience of key personnel – Foreman: 10 points (Section T2.2.10, Form J).
• Experience of key personnel – OHS Officer with NQF level 6 Health and Safety qualification and 5 years' experience: 15 points (Section T2.2.10, Form J).

Scoring scale: 0 = No information, 1 = Poor, 2 = Average, 3 = Good, 4 = Very good, 5 = Excellent.

3. Preference points (80/20 system): maximum 80 points for price, 20 points for specific goals.

Specific goals (20 points total):

• Historically Disadvantaged Individuals (HDI): 8 points – attach ID and company registration.
• Female ownership: 5 points – attach ID and company registration.
• Disability: 2 points – attach certified copy or original doctor's letter.
• Youth (not older than 35 on closing date): 2 points – attach ID and company registration.
• Locality (enterprises with principal place of business in Nkangala District Municipality, Mpumalanga): 3 points – provide valid municipal services account, lease agreement, or letter from ward councillor/traditional authority.

Points claimed will be verified against the CSD and submitted documents.

Scope: Supply, delivery and installation of barbed wire fencing at three locations in Emakhazeni Local Municipality, Mpumalanga:

• 2 km barbed wire fence at Portion 189 of the Farm Rondebosch 403 JS.
• 8 km barbed wire fence at Portion 4 Remaining Extent of Farm Driefontein No 377 JT.
• 11 km barbed wire fence at Palmietfontein No 104 JT.

Local labour requirement: At least 80% of unskilled labour must be sourced locally, using labour-intensive construction methods. The contractor must allocate skilled labour to 40% of NARYSEC youth in skilled labour if available in the local area.

Reference documents: General Conditions of Contract (3rd Edition 2015) published by SAICE; Occupational Health and Safety Act No. 85 and Construction Regulations 2014; Standard Specification for Civil Engineering Construction (SANS 1200). Tenderers must obtain their own copies.

Pricing: Bill of Quantities (Section C2.2) with pricing instructions (Section C2.1). Prices must be inclusive of VAT. Corrections to prices must be crossed out in ink and initialled; no correction fluid allowed.

Insurance: The contractor must effect Contract Works Insurance limited to the tender amount including VAT, and Public Liability insurance limited to R 2,000,000.00. The employer will not provide insurance.

Securities: Performance guarantee (pro-forma) and retention money guarantee (pro-forma) are required as per contract data.

Tender validity: 90 days after closing date.

CIDB: Minimum contractor grading of 4SQ or higher (or capable of being so prior to evaluation). Joint ventures must meet combined grading requirements; every member must be CIDB registered, and the lead partner must have a grading not lower than one level below 4SQ.

CSD: Bidders must be registered on the Central Supplier Database (CSD) and provide their CSD number.

Tax: Bidders must be tax compliant and submit a SARS tax PIN or TCS. Non-compliant bidders will be given 7 working days to rectify before award. In joint ventures/consortia, each party must submit a separate CSD number and SARS TCS PIN.

COIDA: Valid letter of good standing from the Compensation Fund (Department of Employment and Labour) for building construction related work. For joint ventures, letters for each member must be provided. The successful tenderer must provide a current letter before site handover.

B-BBEE: The 80/20 preference point system applies. Specific goals (HDI, female, disability, youth, locality) are claimed as per the table in the tender. Proof must be submitted for each claim.

Company registration: Certificate of Incorporation (CM1, CM29, CM44) for companies; Founding Statement (CK1, CK2) for closed corporations; Partnership Agreement for partnerships; ID document for one-person concerns; Deed of Trust for trusts. If not submitted with the tender, the department may request them within 7 working days after closure.

Local content: Not explicitly stated, but local labour requirements apply (80% local unskilled labour, 40% NARYSEC youth in skilled labour).