Business insurance and risk assessment report for sanas

Returnable document:

• SBD 6.1 (Preference Points Claim Form): claims points for specific goals and certifies the ownership and enterprise claims made; supporting proof must be available on request.

Disqualification risks:

• Preference points are forfeited where the required proof for a claimed specific goal is not submitted with the bid.
• Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years and criminal referral.

Preference point system

• 80/20 applies to requirements valued up to R50 000 000 (all taxes included).
• 90/10 applies to requirements valued above R50 000 000 (all taxes included).
• The applicable system for this quotation is not marked on the form; the 80/20 allocation below is the one completed by the institution.

Points allocation (80/20)

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals (80/20 points)

• 100% Black owned: 6
• 51% to 99% Black owned: 4
• 100% Black women owned: 6
• 51% to 99% Black women owned: 4
• 5% youth owned: 2
• 2% owned by persons with disabilities: 1
• Exempt Micro Enterprise (EME): 5
• Qualifying Small Enterprise (QSE): 3

Price scoring

• Price points are calculated against the lowest acceptable bid using the prescribed 80/20 formula.

B-BBEE and specific goals

• Points are claimed on SBD 6.1 for black ownership, black women ownership, youth ownership, ownership by persons with disabilities, EME status and QSE status.
• Claimed points must be substantiated with documentary proof; unsubstantiated claims score no preference points.
• The institution may require substantiation of any claim before adjudication or afterwards.

Enterprise categories

• EME and QSE status are recognised as specific goals in their own right.

Preference point system

• 80/20 applies to requirements valued up to R50 000 000 (all taxes included).
• 90/10 applies to requirements valued above R50 000 000 (all taxes included).
• The applicable system for this quotation is not marked on the form; the 80/20 allocation below is the one completed by the institution.

Points allocation (80/20)

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals (80/20 points)

• 100% Black owned: 6
• 51% to 99% Black owned: 4
• 100% Black women owned: 6
• 51% to 99% Black women owned: 4
• 5% youth owned: 2
• 2% owned by persons with disabilities: 1
• Exempt Micro Enterprise (EME): 5
• Qualifying Small Enterprise (QSE): 3

Price scoring

• Price points are calculated against the lowest acceptable bid using the prescribed 80/20 formula.

SANAS requires a service provider to conduct a business insurance evaluation and produce a comprehensive report covering ten specified areas: coverage assessment, risk assessment, policy analysis, cost analysis, claims history, regulatory compliance, market comparison, business continuity, changing needs, and expert consultation. The contract is once-off, with delivery expected in November 2026.

Closing date: 12 November 2026 at 11:00

Issue date: 06 November 2026

Expected delivery: November 2026

Quote validity: 60 calendar days from closing date

Enquiries and submissions:

• Contact: Ms Katlego Motsepe
• Email: [email protected]
• Telephone: 012 740 8543

Physical address:

Libertas Office Park

Cnr Libertas and Highway Streets

Equestria

Pretoria

0184

Submission method: email to [email protected]

Quotation validity: 60 calendar days from the RFQ closing date

Returnable documents (all must be completed, signed and submitted with the quotation):

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at SANAS.
• SBD 6.1 (Preference Points Claim): claims points under the 80/20 system for SANAS specific goals.
• Valid B-BBEE certificate or sworn affidavit signed by a Commissioner of Oaths.
• Valid tax PIN and Central Supplier Database (CSD) report or summary showing compliant tax status.
• Company profile demonstrating at least one year of business insurance assessment experience.
• Proof of a valid FSCA financial services provider licence (FAIS Act).
• Completed supplier details section (name, CSD number, contact person, contact number, tax reference and PIN, email, VAT number if applicable, physical address).
• Pricing schedule in Annexure A.

Disqualification risks:

• Late or incomplete submissions.
• Failure to submit any required SBD document.
• Failure to quote in line with the specification.
• Non-compliant tax status at time of award (7 working days to rectify).
• Fraudulent or inaccurate information, false declarations, or listing on National Treasury's restricted suppliers database.

Evaluation stages:

1. Administrative compliance: all required documents must be submitted. Clarification response times: SBD 4 within 48 working hours; tax PIN and CSD report within 7 working days. Failure to respond within these times renders the bid non-responsive.
2. Price and SANAS specific goals (80/20 preference point system):

• Price: 80 points
• SANAS specific goals: 20 points

Specific goal points (20-point scale / 10-point scale):

• 100% Black owned: 6 / 4
• 51%–99% Black owned: 4 / 2
• 100% Black women owned: 6 / 3
• 51%–99% Black women owned: 4 / 2
• 5% youth owned: 2 / 1
• 2% owned by persons with disabilities: 1 / 1
• Exempt Micro Enterprise (EME): 5 / 0
• Qualifying Small Enterprise (QSE): 3 / 1

To claim specific goal points, bidders must submit a valid B-BBEE certificate or sworn affidavit signed by a Commissioner of Oaths together with a completed and signed SBD 6.1. Failure to submit supporting documents may result in zero points.

Scope: Conduct a comprehensive business insurance and risk assessment and deliver a written report covering at least the following:

1. Coverage assessment: analyse the types of insurance needed (e.g. general liability, property, workers' compensation) based on the risks the business faces.
2. Risk assessment: identify potential risks and exposures, including property damage, liability claims and loss of income.
3. Policy analysis: review existing policies for alignment with current needs, including limits, exclusions and endorsements.
4. Cost analysis: evaluate premium costs against coverage provided to ensure value for money.
5. Claims history: review past claims to identify patterns and assess whether current cover is adequate for future risks.
6. Regulatory compliance: confirm the business meets legal and regulatory insurance requirements for its industry.
7. Market comparison: compare policies and prices from multiple insurers to ensure competitive options.
8. Business continuity: assess how insurance fits into the overall risk management and business continuity strategy.
9. Changing needs: consider business changes (growth, new products, market expansion) that may require adjustments to cover.
10. Consultation with experts: engage insurance brokers or risk management professionals to tailor cover to the business's needs.

Deliverable: a comprehensive Business Insurance & Risk Assessment Report.

Contract type: once-off.

Quantity: 1 report.

Expected delivery: November 2026.

Bidders must submit a company profile demonstrating at least one year of experience in business insurance assessments. A valid FSCA financial services provider licence under the FAIS Act is mandatory. Fraudulent or inaccurate information, including false B-BBEE credentials or experience claims, will lead to disqualification.

Pricing must be submitted on Annexure A:

• Total price for the assessment and evaluation, including a comprehensive Business Insurance & Risk Assessment Report in line with the 10 deliverables.
• VAT amount (if VAT registered).
• Total including VAT.

All prices must be in Rand, firm, and inclusive of VAT where applicable.

Pricing:

• All prices must be quoted in Rand and be firm.
• Prices must include VAT where applicable.
• Pricing schedule (Annexure A): total price for the assessment and report, VAT amount (if VAT registered), and total including VAT.

Payment: within 30 working days after receipt of a valid invoice.

No bid security, guarantee or retention is stated.

Mandatory eligibility:

• Proof of a valid FSCA financial services provider licence under the FAIS Act.
• Company profile showing at least one year of business insurance assessment experience.
• Valid tax PIN and CSD report or summary with compliant tax status.
• Not listed on National Treasury's restricted suppliers and defaulters database.

B-bbee:

• Valid B-BBEE certificate or sworn affidavit signed by a Commissioner of Oaths required to claim preference points.
• SBD 6.1 must be completed and signed to claim specific goal points.

Returnable forms:

• SBD 4 (Declaration of Interest): discloses state employment or connections of directors/shareholders.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• Sworn affidavit or B-BBEE certificate: evidence for preference points.
• CSD report or summary: confirms tax compliance and supplier registration.

Special condition: the appointed service provider will assist in drafting the specification for a subsequent business insurance tender but will not be eligible to bid for that subsequent tender.

The service provider will deliver a comprehensive Business Insurance & Risk Assessment Report covering the ten specified areas. The contract is once-off. The appointed provider will assist in drafting the specification for a subsequent business insurance tender but will not be eligible to bid for that subsequent tender, to prevent conflicts of interest. Payment is within 30 working days after receipt of a valid invoice. SANAS reserves the right to award to multiple suppliers, to increase or decrease quantities at quoted prices, to cancel the RFQ, and to negotiate with bidders. The quotation does not constitute an order.

Evaluation is in two stages:

Stage 1 – Administrative compliance: bidders must submit SBD 4, SBD 6.1, a valid B-BBEE certificate or sworn affidavit, and a valid tax PIN with CSD report showing compliant tax status. Clarifications requested by SANAS must be answered within 48 working hours (SBD 4) or 7 working days (tax/CSD), failing which the bid is non-responsive.

Stage 2 – Price and SANAS specific goals (80/20 system):

• Price: 80 points
• SANAS specific goals: 20 points

Specific goal points (20-point scale / 10-point scale):

• 100% Black owned: 6 / 4
• 51%–99% Black owned: 4 / 2
• 100% Black women owned: 6 / 3
• 51%–99% Black women owned: 4 / 2
• 5% youth owned: 2 / 1
• 2% owned by persons with disabilities: 1 / 1
• Exempt Micro Enterprise (EME): 5 / 0
• Qualifying Small Enterprise (QSE): 3 / 1

To claim points, bidders must submit a valid B-BBEE certificate or sworn affidavit signed by a Commissioner of Oaths and a completed SBD 6.1. Failure to submit supporting documents may result in zero points.