Purchasing agreement for the removal of litter/general waste between durban and berea stations for 36 months as and when required.

Closing date: 01 September 2026, closing time 12:00. Compulsory briefing session: 21 August 2026 at 10h00 at Metrorail Office, 65 Masabalala Yengwa Avenue, Durban Station, Durban, followed by a site visit. Attendance is mandatory; bidders must complete Form D and sign the attendance register.

Compulsory briefing session on 21 August 2026 at 10h00 at Metrorail Office, 65 Masabalala Yengwa Avenue, Durban Station, Durban, followed by a site visit. Attendance at the briefing and site visit is mandatory; bidders must complete Form D and sign the attendance register.

Bidding procedure enquiries: Johnson Zwane, telephone 031 813 0102, email [email protected]. Complaints: [email protected].

Bids must be hand-delivered to Bid Box No. 4 at the PRASA Regional Office foyer, 65 Masabalala Yengwa Avenue, Durban, KwaZulu-Natal, on or before the closing date and time. Bidders must sign the submission register. Late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. Quotations must be in a sealed envelope. Any attempt to canvass SCM officers or PRASA employees between closing and award may lead to disqualification. Changes to quotations after closing will not be considered. Returnable documents include: completed RFQ documentation, Form D (briefing session attendance), signed JV/Consortium/Partnering agreement if applicable, Trackmaster C Green certificate (certified copy), minimum 2 flagmen certificates (certified copies), bid submission register, COID Letter of Good Standing, valid SARS PIN, CSD registration number, and completed pricing schedule. Failure to provide mandatory returnable documents at closing may result in disqualification.

Mandatory returnable documents include: completed RFP documentation, Briefing Session Form D, signed JV/Consortium agreement if applicable, Trackmaster C Green certificate, flagmen certificates, bid submission register. Other returnable documents: COID Letter of Good Standing, SARS PIN, CSD registration number. Pricing schedule must be completed in the prescribed format.

Evaluation is in three stages. Stage 1: Compliance – mandatory requirements (completion of all RFQ documentation, Form D and attendance at compulsory briefing/site visit, signed JV/consortium agreement if applicable, Trackmaster with valid C Green certificate, minimum 2 flagmen certificates, signed bid submission register) and other mandatory requirements (COID Letter of Good Standing, valid SARS PIN, CSD registration number) which may be requested within 5 working days. Stage 2: Technical/Functionality – minimum threshold of 80%. Criteria: Organisational Experience (50 points) and Resources – personnel CVs for Trackmaster/Supervisor and flagmen (50 points). Scoring percentages: 0=5%, 1=10%, 2=40%, 3=80%, 4=100%. Stage 3: Price and Specific Goals – 80/20 preference point system. Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: At least Level 2 B-BBEE (10 points) and Black Woman Owned (10 points), total 20 points. Bidders scoring below 80% on technical/functionality will not proceed to Stage 3.

Scope: Removal of general and hazardous waste in the PRASA KZN region fence to fence, between Durban and Berea stations, and disposal at approved waste disposal sites. Waste types include paper, plastic, blankets, mattresses, cardboard, clothes, etc. The area may contain used needles and human waste. Contractor must supply all labour, plant, consumable materials, tools (wheelbarrows, waste bins/skips, litter pickers, shovels, spades, refuse bags, rakes, forks), safety equipment, and fuel. Must provide litter/refuse bags and transport for disposal. Must submit a working program and method statement. Disposal certificate must be submitted monthly or on completion of a section. Contractor must be accredited to collect and dispose hazardous waste at a licensed facility. Must provide 1 qualified Trackmaster/Supervisor (with current C Green certificate) and four qualified flagmen (with current certification). Work hours: 08:30 to 15:00 on normal weekdays; no work outside these hours, on Sundays, Saturdays, or public holidays without written permission from the Engineer. Site must be left neat and tidy. Measurement and payment per ton or part thereof.

Contractor must submit a working program and method statement. Must provide all labour, plant, consumable materials, tools for waste removal, safety equipment, and fuel. Must supply team, wheelbarrows, waste bin/skip, litter pickers, shovels, spades, refuse bags, rakes, forks, and other necessary tools. Must provide litter/refuse bags and transport for disposal. Disposal certificate must be submitted monthly or on completion of a section.

Technical evaluation criteria: Organisational experience in waste removal of all types within the last 10 years, with completion/reference letters on client's letterhead describing works, contract amount, signature, and date of completion. Personnel work experience: Trackmaster with C green/Supervisor and flagmen with CVs showing years of experience. Scoring based on number of completed projects and years of experience.

No specific quality management requirements beyond standard workmanship: site must be left neat and tidy, and works not deemed complete until cleared to satisfaction of Technical Officer. Disposal certificate required monthly or on section completion.

Pricing schedule items: Team (30 labourers) per hour; Supply protection (1 Track Master/Supervisor and 4 flagmen) per hour; Overtime/Saturday time for items 1.1 and 1.2 per hour; PPH/Sunday time for items 1.1 and 1.2 per hour; Nightshift time for items 1.1 and 1.2 per hour; Standing time for items 1.1 and 1.2 per hour. Prices must be quoted in South African Rand inclusive of all applicable taxes, firm, with cost breakdown and escalation basis indicated. Measurement and payment per ton or part thereof.

Prices must be quoted in South African Rand, inclusive of all applicable taxes, on a fixed price basis. Pricing must follow the prescribed pricing schedule; deviation may render the bid non-responsive. Cost breakdown and price escalation basis must be indicated. Discounts will only be considered at final evaluation on an unconditional basis. If the highest scoring bidder's price is not market-related, PRASA may negotiate with the highest, then second, then third highest scoring bidder; if no agreement, the RFQ is cancelled. VAT: not included in tendered rates; added as lump sum in schedule; reflected on monthly payment certificate but paid separately on VAT invoice. Payment within 30 days of receipt of correct tax invoice. Contract duration: 36 months or until value of R5,000,000 incl. VAT is reached, whichever comes first.

Bidders must be registered on the Central Supplier Database (CSD) – business may not be awarded without CSD registration. Must provide a valid SARS Tax Compliance Status (TCS) PIN or CSD number; each party in a JV/consortium/subcontracting arrangement must submit separate TCS/CSD. Bidders must not be persons in the service of the state, or companies/close corporations with directors/members in the service of the state. Mandatory documents: Trackmaster with valid C Green certificate (certified copy), minimum 2 flagmen certificates (certified copies), signed bid submission register. Other mandatory (may be requested within 5 working days): COID Letter of Good Standing, valid SARS PIN, CSD registration number. Bidders must complete SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form). Specific goals: At least Level 2 B-BBEE (10 points) – sworn affidavit or B-BBEE certificate from SANAS approved agency; Black Woman Owned (10 points) – certified ID copies of owners.

Contractor must provide a safety file within 1 week of award. PPE required: high visibility vests, safety boots, face masks, overalls, gloves. Contractor and employees must have competency/knowledge of handling hazardous waste and chemical substances; employees must be trained and competent. Compliance with Occupational Health and Safety Act and regulations. Safety plan and safe disposal certificate required. Must provide 1 qualified Trackmaster/Supervisor and four qualified flagmen with current certifications.

Compliance with environmental legislation: National Environmental Management Act, Environmental Conservation Act, National Environmental Management: Waste Act, National Water Act, Hazardous Substance Act, National Waste Management Strategy, Hazardous Chemical Substances Regulations, Hazardous Biological Agents Regulations, Health Act. Contractor must ensure prices allow for all regulatory requirements.

PRASA General Conditions of Purchase apply. Payment within 30 days of receipt of correct tax invoice. Title and risk pass to PRASA on acceptance. Rejection rights: PRASA may reject non-conforming items; contractor corrects non-conformances. Warranty: items free from defects for one year from acceptance. Indemnity: contractor indemnifies PRASA against claims from negligence, IP infringement, or breach of statutory duty. Subcontracting requires prior approval; contractor remains liable for performance. Governing law: South African law. Special conditions: Funding contingency – award subject to budget allocation; PRASA may cancel RFQ if funding not secured; bidders waive claims. Penalties: R10,000 for working without occupation notice or protection; R80 per minute per train delayed.

Funding Contingency: PRASA has obtained National Treasury approval for departure from PFMA SCM Instruction No. /22 paragraph 8.4. Budget allocation is not yet complete at time of RFQ issuance. Award is strictly subject to securing necessary funding and confirming sufficient budget. PRASA reserves the right to cancel the RFQ at any stage prior to award if funding is not secured. Bidders waive any right to institute proceedings against PRASA for non-award due to funding failure.

Mandatory requirements: Completion of all RFP documentation; Briefing Session Form D and attendance at compulsory briefing/site visit; signed Joint Venture/Consortium/Partnering Agreement if applicable; Trackmaster with valid C Green certificate (certified copies)/Supervisor; minimum 2 valid flagmen certificates (certified copies); completion and signing of bid submission register. Other mandatory requirements (may be requested within 5 working days): Letter of Good Standing (COID), valid SARS PIN, CSD supplier registration number. Bidders must be accredited to collect and dispose hazardous waste at a licensed facility. Contractor must provide qualified Trackmaster/Supervisor and four qualified flagmen with current certifications.

Evaluation stages: Stage 1 Compliance (mandatory and other mandatory requirements); Stage 2 Technical/Functionality with minimum threshold of 80%; Stage 3 Price and Specific Goals (80/20 system). Technical evaluation criteria: Organisational Experience (50 points) and Resources - personnel CVs for Trackmaster/Supervisor and flagmen (50 points). Scoring percentages: 0=5%, 1=10%, 2=40%, 3=80%, 4=100%. Bidders scoring below 80% on technical/functionality are disqualified. Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: At least Level 2 B-BBEE (10 points) and Black Woman Owned (10 points).