Maintenance of meje access road (CIDB 3ce or higher) — wmm lm 000202

Closing: 24 November 2026 at 12:00

Advert date: 06 November 2026

No compulsory briefing or site visit is stated.

Technical enquiries

• Contact: Mr. C. Ndzungu
• Telephone: 039 251 0230
• Email: [email protected]

Supply chain management enquiries

• Contact: Mr. Z. Khala
• Telephone: 079 886 0942
• Email: [email protected]

Submission

• Email: [email protected]
• Alternative email: [email protected]

Municipal address

Winnie Madikizela-Mandela Local Municipality

51 Winnie Madikizela-Mandela Street

Bizana

4800

Postal address

P.O. Box 12

Bizana

4800

Municipal Manager: Mr. L. Mahlaka

Submission method: email

Submission email: [email protected] (also given as [email protected])

Closing time: 12:00

Late submissions will not be considered.

Bids must be submitted on the original municipal bid documentation; retyped forms are not accepted.

The email subject line must state the project name and contract number WMM LM 000202.

Email submissions that are password-protected or carry an expiry date will be rejected.

Any submission link used must remain accessible without a municipal official having to request access; otherwise the bid is invalid.

No facsimile or incomplete bids will be accepted.

Unauthorised alterations to the bill of quantities or quotation will invalidate the bid.

Returnable documents (failure to submit any renders the bid null and void):

• MBD 1 (Invitation to Bid): bidder details and signed offer.
• MBD 4 (Declaration of Interest): discloses state employment or connections to the evaluating officials.
• MBD 6.1 (Preference Points Claim): claims specific-goal points.
• MBD 8 (Declaration of Past Supply Chain Management Practices): discloses restricted-supplier listing, fraud convictions, municipal arrears and terminated contracts.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Entity registration documents and certified ID copies of directors (not older than 3 months).
• Proof of CSD registration.
• SARS valid tax compliance PIN printout.
• Billing clearance certificate or municipal account statement showing no undisputed arrears older than 30 days, plus a signed letter confirming no outstanding accounts older than 30 days at closing.
• Letter of Consent authorising the municipality to verify information.
• Contractor's Health and Safety Declaration.
• Joint ventures: valid tax compliance document for each partner and a signed agreement naming the lead partner.

Evaluation stages:

1. Functionality assessment — minimum qualifying score: 70/100. Bids below 70 are disqualified.
2. Preference points under the Preferential Procurement Regulations, 2022 — 80/20 or 90/10 system, with price and specific goals weighted 80/20 or 90/10 as indicated in MBD 6.1.

Functionality scoring (100 points):

• Company experience in gravel road maintenance (40 points): 6 or more completed projects = 40; 4 completed projects = 20; 2 completed projects = 10. Appointment letters, completion certificates and reference letters required for each project; reference letters must not be older than 3 months.
• Contracts Manager or Project Manager with at least NQF Level 6 (National Diploma) in Engineering (20 points): 5 years or more = 20; 3–4 years = 15; 2 years = 10; 1 year = 5; no experience = 0. CV and certified certificates required.
• Health and Safety Officer (5 points): 2 years or more experience = 5. CV and certified certificate required.
• Site Foreman or Site Agent at NQF Level 5 in Labour-Intensive Construction Processes or equivalent QCTO qualification (5 points): 2 years or more experience = 5. CV and certified qualifications required.
• Methodology (20 points): scope of work = 5; quality management = 5; costing = 5; risk management = 5. A description of methodology, work product and schedule for each element of the scope is required.
• Key plant and equipment (30 points): contractor must own 7 of the required machines or hold a signed written plant-hire agreement covering all required machinery. Required: TLB, 3 tipper trucks, grader, excavator, smooth roller, pad foot roller, water cart and low-bed truck. Attach registration certificates (log books) or a lease agreement signed by both parties, plus proof of purchase where applicable.

Specific goals points (MBD 6.1):

• 80/20 system: South African = 1.5; Black = 1.5; Women = 1.75; Youth = 1.75; People with disabilities = 1.75; Military veterans = 1.75 (total 10).
• 90/10 system: South African = 3; Black = 3; Women = 3.5; Youth = 3.5; People with disabilities = 3.5; Military veterans = 3.5 (total 20).
• No proof of a claimed specific goal means those points are not awarded.

All submitted documents are verified for authenticity.

Scope: maintenance of the Meje access road in the Winnie Madikizela-Mandela Local Municipality, Eastern Cape.

Contract number: WMM LM 000202.

Work is gravel road maintenance.

The successful bidder must sign a written contract (MBD 7).

The contract is administered under the General Conditions of Contract 2015.

The contract comprises Part 1 Agreements and Contract Data, Part 2 Pricing Data including the Schedule of Quantities, Part 3 Scope of Work (standard, project and particular specifications) and Part 4 Site Information (locality plans, contract signboard details and drawings).

The contractor must provide a health and safety plan before work starts.

The municipality may decline the highest-scoring bidder or a bid below the advertised CIDB average where value for money requires it.

Company experience: gravel road maintenance projects supported by appointment letters, completion certificates and reference letters not older than 3 months. 6 or more projects = 40 points; 4 projects = 20; 2 projects = 10.

Contracts Manager or Project Manager: at least NQF Level 6 (National Diploma) in Engineering, with CV and certified certificates. 5+ years = 20 points; 3–4 years = 15; 2 years = 10; 1 year = 5; none = 0.

Health and Safety Officer: CV and certified certificate; 2+ years = 5 points.

Site Foreman or Site Agent: NQF Level 5 in Labour-Intensive Construction Processes or equivalent QCTO qualification, with CV and certified qualifications; 2+ years = 5 points.

Methodology: description of methodology, work product and schedule for each element of the scope, covering scope of work, quality management, costing and risk management (5 points each).

Plant and equipment: ownership of 7 required machines or a signed plant-hire agreement, with log books, lease agreement signed by both parties and proof of purchase where applicable.

The contractor's approved health and safety plan, the employer's safety specifications and the Construction Regulations 2003 must be kept on site and available for inspection by contractor personnel, employer personnel, the engineer, visitors and Department of Labour inspectors.

All submitted documents are verified for authenticity.

The methodology submission must describe quality management for each element of the scope of work.

Pricing is submitted on the Form of Offer and Acceptance and the Schedule of Quantities in Part 2 Pricing Data.

The bidder states the total of the prices inclusive of VAT.

Pricing instructions are set out in section C2.1 and the Schedule of Quantities in section C2.2.

Unauthorised alterations to the bill of quantities or quotation invalidate the bid.

Pricing: bidder states the total of the prices inclusive of VAT on the Form of Offer and Acceptance and prices the Schedule of Quantities.

A contract guarantee is required under Clause 7 of the General Conditions of Contract 2015, within the period stated in the Contract Data.

Other bonds, guarantees and proof of insurance must be arranged with the employer's agent within 14 days of the agreement taking effect; failure to do so is a repudiation of the agreement.

No bid security amount is stated.

No retention percentage or payment terms are stated.

CSD registration: proof of registration required; a CSD number may be used where no tax compliance status is available.

Tax: valid SARS tax compliance status PIN printout required. Joint-venture partners must each submit a separate tax compliance document, PIN or CSD number.

CIDB: Grade 3 CE or higher.

Municipal accounts: no undisputed municipal arrears older than 30 days, evidenced by a billing clearance certificate or account statement and a signed confirmation letter.

Entity documents: registration documents and certified ID copies of directors not older than 3 months.

B-BBEE: specific-goal points are claimed on MBD 6.1; no B-BBEE level threshold is stated.

No bid will be accepted from a person in the service of the state.

Returnable forms: MBD 1, MBD 4, MBD 6.1, MBD 8, MBD 9, Letter of Consent and Contractor's Health and Safety Declaration — each must be completed and signed.

Joint ventures: signed agreement naming the lead partner.

A Contractor's Health and Safety Declaration must be completed and signed by an authorised person.

The contractor must show the competence and resources to perform the construction work safely under the Occupational Health and Safety Act and the Construction Regulations 2003.

Competent resources include a construction supervisor, a construction safety officer and competent persons as defined in the regulations.

Before work starts, the contractor must provide a documented health and safety plan for employer approval.

The plan, the employer's safety specifications and the regulations must be available on site for inspection.

Health and safety costs, training and resources must be included in the tendered rates and prices.

Penalties under the regulations apply for non-compliance.

Failure to complete the declaration to the employer's satisfaction may lead to rejection of the bid.

Evaluation may take into account environmental, social and economic benefits alongside price, quality, life-cycle costs and construction period.

No further environmental requirements are stated.

The contract is based on the General Conditions of Contract 2015 and the Form of Offer and Acceptance.

The successful bidder must sign a written contract (MBD 7).

The contract guarantee must be delivered under Clause 7 within the period stated in the Contract Data.

Other bonds, guarantees and proof of insurance must be arranged with the employer's agent within 14 days of the agreement taking effect; failure to do so repudiates the agreement.

The agreement takes effect when the tenderer receives a fully completed original copy, including any Schedule of Deviations; the tenderer may object in writing within five days of receipt.

The municipality may accept part or all of a bid and is not obliged to accept the lowest or only bid.

The municipality's Supply Chain Management Policy governs disputes.

The municipality may decline a bid below the advertised CIDB average.

Stage 1 — functionality, minimum qualifying score 70/100; bids below the threshold are disqualified.

Stage 2 — preference points under the Preferential Procurement Regulations, 2022, on the 80/20 or 90/10 system.

Functionality points:

• Company experience in gravel road maintenance: 40 points (6+ projects = 40; 4 projects = 20; 2 projects = 10), supported by appointment letters, completion certificates and reference letters not older than 3 months.
• Contracts Manager or Project Manager, NQF Level 6 engineering qualification: 20 points (5+ years = 20; 3–4 years = 15; 2 years = 10; 1 year = 5).
• Health and Safety Officer: 5 points (2+ years = 5).
• Site Foreman or Site Agent, NQF Level 5 labour-intensive construction qualification: 5 points (2+ years = 5).
• Methodology: 20 points (scope of work 5, quality management 5, costing 5, risk management 5).
• Key plant and equipment: 30 points (ownership of 7 required machines or a signed plant-hire agreement).

Specific goals on MBD 6.1: South African, Black, Women, Youth, People with disabilities and Military veterans, weighted 10 points on the 80/20 system or 20 points on the 90/10 system.