Gravel road maintenance of mkhandlwini access road — CIDB 3ce or higher

Closing date: 24 November 2026 at 12:00

Advert date: 06 November 2026

No compulsory briefing or site visit is stated.

Technical enquiries:

• Name: Mr. C. Ndzungu
• Telephone: 039 251 0230
• Email: [email protected]

Supply Chain Management enquiries:

• Name: Mr. Z. Khala
• Telephone: 079 886 0942
• Email: [email protected]

Submission email: [email protected]

Municipal address:

Winnie Madikizela-Mandela Local Municipality

51 Winnie Madikizela Mandela Street

Bizana

4800

Submission method: email

Submission email: [email protected]

Closing time: 12:00

Bid documents must be clearly marked with the project name and reference number WMM LM 000200.

Bids must be submitted on the original bid documentation provided by the municipality; retyped or altered documents are invalid.

No late, incomplete or facsimile bids will be accepted.

If submitting via a link, the link must not expire and must not require a municipal official to request access; failure renders the bid invalid.

Returnable documents (failure to submit any will render the bid null and void):

• Entity registration documents and certified ID copies of directors (not older than 3 months).
• Proof of CSD registration.
• SARS valid tax compliance status PIN printout.
• MBD 1 (Invitation to Bid): signed cover page.
• MBD 4 (Declaration of Interest): discloses any state employment or connections to state employees.
• MBD 6.1 (Preference Points Claim): claims specific goals points.
• MBD 8 (Declaration of Past SCM Practices): declares no abuse of SCM system or contract terminations.
• MBD 9 (Certificate of Independent Bid Determination): certifies independent pricing and no collusion.
• Billing clearance certificate or statement of municipal accounts confirming no undisputed municipal accounts overdue by more than 30 days, plus a signed letter confirming no outstanding accounts older than 30 days on the closing date.
• For joint ventures: original valid tax compliance documents for both partners and a signed agreement indicating the lead partner.
• Letter of Consent (authority to request information) signed by the company director.
• Contractor's Health and Safety Declaration.
• Form of Offer and Acceptance (signed; failure to sign invalidates the tender).

Evaluation stages:

1. Functionality assessment (minimum qualifying score: 70/100). Bids scoring less than 70 will be disqualified.
2. Preference points system (80/20 or 90/10) applied to price and specific goals as per MBD 6.1.

Functionality criteria (total 100 points):

• Experience of the company (gravel roads maintenance): 40 points
• 6 or more completed projects with completion certificates and reference letters: 40
• 4 completed projects with completion certificates and reference letters: 20
• 2 completed projects with completion certificates and reference letters: 10
• Reference letters must not be older than 3 months.
• Expertise of proposed project team: 20 points
• Contracts Manager or Project Manager with at least NQF Level 6 (National Diploma) in Engineering (attach CV and certified copies of certificates):
• 5 years or more experience: 20
• 3–4 years experience: 15
• 2 years experience: 10
• 1 year experience: 5
• No experience: 0
• Health and Safety Officer (attach CV and certified copies of certificate or higher): 5 points
• 2 years or more experience: 5
• Site Foreman/Site Agent (attach CV and certified copies of qualifications): 5 points
• NQF Level 5 qualification in "Labour-Intensive Construction Processes" or equivalent QCTO qualification at NQF Level 5, with 2 years or more experience: 5
• Methodology: 20 points
• Scope of work: 5
• Quality management: 5
• Costing: 5
• Risk management: 5
• Availability of key plant and equipment: 30 points
• Contractor must own 7 of the required machinery or have a signed written agreement with a plant hire company to supply all required machinery.
• Required machinery: TLB, 3x Tipper-Trucks, Grader, Excavator, Smooth Roller, Pad Foot Roller, Water cart, Low bed truck.
• Attach registration certificate (log book) or signed lease agreement (by both lessor and lessee) and proof of purchase where applicable.

Preference points (80/20 or 90/10 system):

• Price: 80 or 90 points.
• Specific goals: 20 or 10 points as per MBD 6.1.
• Specific goals allocation (80/20 system / 90/10 system):
• South African: 1.5 / 3
• Black: 1.5 / 3
• Women: 1.75 / 3.5
• Youth: 1.75 / 3.5
• People living with disability: 1.75 / 3.5
• Military veterans: 1.75 / 3.5
• Total: 10 / 20

Scope: Maintenance of Mkhandlwini Access Road, a gravel road maintenance project for Winnie Madikizela-Mandela Local Municipality.

The work is construction-related and subject to the General Conditions of Contract 2015.

The contractor must have the necessary plant and equipment: TLB, 3x Tipper-Trucks, Grader, Excavator, Smooth Roller, Pad Foot Roller, Water cart, Low bed truck.

The contractor must provide a methodology covering scope of work, quality management, costing and risk management.

The successful bidder will be required to sign a written contract form (MBD 7).

The municipality reserves the right not to appoint the highest-scoring bidder or the lowest bidder if the price is below the advertised CIDB average.

The municipality reserves the right not to appoint any bidder quoting below or above the required average CIDB grading.

Value for money, suitability, quality, life-cycle costs, maintenance costs, delivery/construction period, transportation/storage costs and environmental, social and economic benefits will be considered.

Company experience (gravel roads maintenance):

• 6 or more completed projects with completion certificates and reference letters: 40 points.
• 4 completed projects: 20 points.
• 2 completed projects: 10 points.
• Reference letters must not be older than 3 months.

Key personnel:

• Contracts Manager or Project Manager: at least NQF Level 6 (National Diploma) in Engineering. 5+ years = 20 points; 3–4 years = 15; 2 years = 10; 1 year = 5; none = 0. Attach CV and certified copies of certificates.
• Health and Safety Officer: 2+ years experience = 5 points. Attach CV and certified copies of certificate or higher.
• Site Foreman/Site Agent: NQF Level 5 in Labour-Intensive Construction Processes or equivalent QCTO qualification, 2+ years experience = 5 points. Attach CV and certified copies of qualifications.

Methodology (20 points):

• Scope of work: 5 points.
• Quality management: 5 points.
• Costing: 5 points.
• Risk management: 5 points.

The contractor must provide a quality management plan as part of the methodology (5 points).

The contractor's approved Health and Safety Plan, the employer's safety specifications and the OHSA Construction Regulations 2003 must be available on site for inspection by contractor personnel, employer personnel, the engineer, visitors and Department of Labour inspectors.

All submissions will be verified for authenticity of documents.

Pricing must be submitted on the official Schedule of Quantities (C2.2).

The total bid price inclusive of VAT must be stated on the Form of Offer and Acceptance.

The pricing instructions are contained in section C2.1.

The contract is based on the General Conditions of Contract 2015.

The successful bidder must sign a written contract form (MBD 7).

A guarantee in terms of Clause 7 of the GCC 2015 must be delivered within the period stated in the Contract Data.

Pricing: Bidders must complete the pricing schedule (Schedule of Quantities) and state the total bid price inclusive of VAT.

Bid security: Not stated.

Guarantee: The successful tenderer must deliver a guarantee in terms of Clause 7 of the General Conditions of Contract 2015 within the period stated in the Contract Data.

Payment terms: Not stated.

Financial capacity thresholds: Not stated.

CSD registration: Proof of CSD registration is mandatory.

Tax compliance: A valid SARS tax compliance status PIN or TCS certificate is required. Joint ventures must submit tax compliance for both partners.

CIDB grading: Minimum Grade 3 CE or higher.

B-BBEE: Preference points claimed under MBD 6.1 for specific goals (South African, Black, Women, Youth, People with Disability, Military Veterans). No minimum B-BBEE level is stated.

Municipal accounts: No undisputed municipal accounts may be overdue by more than 30 days; a billing clearance certificate or statement plus a signed letter is required.

State employment: No bid will be accepted from persons in the service of the state. Directors/shareholders must declare any state employment or connections.

Past SCM practices: Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters, must not have been convicted of fraud or corruption in the past five years, and must not have had a contract terminated for failure to perform in the past five years.

Joint ventures: A signed agreement indicating the lead partner is required.

Health and safety: A Contractor's Health and Safety Declaration must be completed and signed. A Health and Safety Plan must be provided before commencement of work.

A Contractor's Health and Safety Declaration must be completed and signed by an authorised person.

The contractor must demonstrate competence and resources to carry out the work safely in accordance with the Occupational Health and Safety Act and the Construction Regulations 2003.

A Health and Safety Officer with at least 2 years experience is required (5 points).

A Health and Safety Plan compliant with Regulation 5(1) of the Construction Regulations must be provided before work commences, subject to employer approval.

The contractor is liable for penalties under Regulation 30 for non-compliance.

The contractor must make adequate provision in tendered rates for all health and safety measures.

Environmental considerations form part of the value-for-money assessment. The municipality will consider environmental, social and economic benefits alongside price, suitability, quality, life-cycle costs, maintenance costs, delivery/construction period and transportation/storage costs.

The contract will be governed by the General Conditions of Contract 2015.

The successful bidder must sign a written contract form (MBD 7).

The tenderer must deliver a guarantee in terms of Clause 7 of the GCC 2015 within the period stated in the Contract Data.

The tenderer must, within 14 days of the agreement coming into effect, contact the employer's agent to arrange delivery of bonds, guarantees, proof of insurance and other documentation.

Failure to fulfil these obligations constitutes repudiation of the agreement.

The agreement comes into effect when the tenderer receives a fully completed original copy, including any Schedule of Deviations.

The tenderer may notify the employer in writing within five days of receipt if unable to accept the agreement.

The municipality reserves the right to accept part or full bids and not necessarily the lowest or highest-scoring bidder.

The municipality's Supply Chain Management Policy applies to all disputes.

Bids are evaluated in two stages: functionality and preference points.

Functionality (minimum 70/100 required to proceed):

• Company experience in gravel roads maintenance (40 points): 6+ completed projects = 40; 4 completed projects = 20; 2 completed projects = 10. Reference letters must be no older than 3 months.
• Project team expertise (20 points): Contracts Manager/Project Manager with NQF Level 6 in Engineering. 5+ years = 20; 3–4 years = 15; 2 years = 10; 1 year = 5; none = 0.
• Health and Safety Officer (5 points): 2+ years experience = 5.
• Site Foreman/Site Agent (5 points): NQF Level 5 in Labour-Intensive Construction Processes or equivalent QCTO qualification, 2+ years experience = 5.
• Methodology (20 points): scope of work (5), quality management (5), costing (5), risk management (5).
• Plant and equipment (30 points): own 7 required machines or signed plant hire agreement.

Preference points (80/20 or 90/10):

• Price: 80 or 90 points.
• Specific goals: 20 or 10 points as per MBD 6.1.
• Specific goals allocation (80/20 / 90/10): South African 1.5/3; Black 1.5/3; Women 1.75/3.5; Youth 1.75/3.5; People with disability 1.75/3.5; Military veterans 1.75/3.5.