Maintenance of ntlenzi to bhukuveni access road – civil engineering tender in eastern cape

Closing date: 24 November 2026 at 12:00

Advert date: 6 November 2026

No compulsory briefing or site visit is stated.

Technical enquiries:

• Contact: Mr C. Ndzungu
• Telephone: 039 251 0230
• Email: [email protected]

Supply chain management enquiries:

• Contact: Mr Z. Khala
• Telephone: 079 886 0942
• Email: [email protected]

Submission email: [email protected] (or [email protected])

Municipal address:

Winnie Madikizela-Mandela Local Municipality

51 Winnie Madikizela-Mandela Street

Bizana

4800

Submission method: email

• Email address: [email protected] (the advert also lists [email protected])
• Closing time: 12:00 on 24 November 2026
• Late submissions will not be considered
• Bids must be submitted on the original bid documentation issued by the municipality; re-typed or altered documents are invalid
• The email subject line must clearly state the project name and reference number WMM LM 000201
• Any link used to submit a bid must remain accessible and must not require a municipal official to request access; failure renders the bid invalid

Returnable documents (failure to submit any of these renders the bid null and void):

• Entity registration documents and certified ID copies of directors (not older than 3 months)
• Proof of CSD registration
• SARS valid tax compliance status PIN printout
• MBD 1 (Invitation to Bid): signed cover offer
• MBD 4 (Declaration of Interest): discloses any state employment or connections to the evaluating officials
• MBD 6.1 (Preference Points Claim): claims specific-goals points
• MBD 8 (Declaration of Past SCM Practices): discloses any abuse of SCM systems, fraud or contract default
• MBD 9 (Certificate of Independent Bid Determination): certifies the bid was prepared without collusion
• Billing clearance certificate or municipal accounts statement showing no undisputed accounts overdue by more than 30 days, plus a signed letter confirming no outstanding accounts older than 30 days on the closing date
• Joint ventures: original valid tax compliance document for each partner and a signed JV agreement naming the lead partner
• Letter of Consent (authority for the municipality to verify information)
• Contractor's Health and Safety Declaration
• Signed contract form MBD 7 after award

Evaluation stages:

1. Functionality assessment: minimum qualifying score 70 out of 100. Bids scoring below 70 are disqualified.
2. Preference points: 80/20 or 90/10 system (price plus specific goals). The applicable system is determined by the lowest or highest acceptable tender.

Functionality criteria (total 100 points):

• Company experience in gravel road maintenance (40 points):
• 6 or more completed projects with appointment letters, completion certificates and reference letters (not older than 3 months): 40 points
• 4 completed projects: 20 points
• 2 completed projects: 10 points
• Proposed project team (20 points):
• Contracts Manager or Project Manager with at least NQF Level 6 (National Diploma) in Engineering:
• 5 years or more experience: 20 points
• 3–4 years: 15 points
• 2 years: 10 points
• 1 year: 5 points
• No experience: 0 points
• Health and Safety Officer with 2 years or more experience: 5 points
• Site Foreman/Site Agent with NQF Level 5 in Labour-Intensive Construction Processes or equivalent QCTO qualification and 2 years or more experience: 5 points
• Methodology (20 points):
• Scope of work: 5 points
• Quality management: 5 points
• Costing: 5 points
• Risk management: 5 points
• Availability of key plant and equipment (30 points):
• Contractor must own 7 of the required items or have a signed written agreement with a plant hire company to supply all machinery.
• Required items: TLB, 3 tipper trucks, grader, excavator, smooth roller, pad foot roller, water cart, low bed truck.
• Evidence: registration certificate (log book) or signed lease agreement (both parties) and proof of purchase where applicable.

Preference points (specific goals):

• 80/20 system: 80 points for price, 20 points for specific goals.
• 90/10 system: 90 points for price, 10 points for specific goals.
• Specific goals allocation (80/20 system / 90/10 system):
• South African: 1.5 / 3
• Black: 1.5 / 3
• Women: 1.75 / 3.5
• Youth: 1.75 / 3.5
• People living with disability: 1.75 / 3.5
• Military veterans: 1.75 / 3.5
• Proof of specific goals must be submitted with the bid; failure to do so means points are not claimed.

Scope: maintenance of the Ntlenzi to Bhukuveni access road (gravel road maintenance).

Key requirements:

• CIDB grading: 3 CE or higher.
• Work is labour-intensive construction.
• The contractor must have the following plant and equipment available: TLB, 3 tipper trucks, grader, excavator, smooth roller, pad foot roller, water cart, low bed truck.
• The contractor must own at least 7 of the required items or have a signed plant hire agreement covering all machinery.
• The successful bidder must sign a written contract (MBD 7).
• General Conditions of Contract 2015 apply.
• The municipality reserves the right not to appoint the highest-scoring bidder; value for money is the key determinant.
• The municipality may reject a bid quoted below the advertised CIDB average or outside the required CIDB grading.
• The municipality reserves the right to accept part or full bid.
• All submissions will be verified for authenticity of documents.

Experience and qualifications:

• Company experience in gravel road maintenance: 6+ completed projects = 40 points; 4 projects = 20 points; 2 projects = 10 points. Evidence: appointment letters, completion certificates and reference letters (not older than 3 months).
• Contracts Manager or Project Manager: at least NQF Level 6 (National Diploma) in Engineering. Experience scoring: 5+ years = 20 points; 3–4 years = 15 points; 2 years = 10 points; 1 year = 5 points; none = 0 points. Attach CV and certified copies of certificates.
• Health and Safety Officer: 2+ years' experience = 5 points. Attach CV and certified copies of certificate.
• Site Foreman/Site Agent: NQF Level 5 in Labour-Intensive Construction Processes or equivalent QCTO qualification, with 2+ years' experience = 5 points. Attach CV and certified copies of qualifications.
• Methodology: description of methodology, work product and schedule for each element of the scope of work (20 points).

Quality management:

• The contractor must provide a methodology that includes a quality management plan (5 points in functionality evaluation).
• All submissions will be verified for authenticity of documents.
• The municipality will consider suitability and satisfactory quality of the works, life-cycle costs and maintenance costs in evaluating value for money.

Pricing schedule:

• Bidders must complete the Schedule of Quantities (C2.2) and state the total price inclusive of VAT.
• Unauthorised alterations to the Bill of Quantities or quotation will render the bid invalid.
• The pricing instructions are contained in section C2.1 of the contract documents.
• The contract price is subject to the General Conditions of Contract 2015.

Pricing:

• Bidders must complete the pricing schedule (Schedule of Quantities) and state the total price inclusive of VAT.
• Unauthorised alterations to the Bill of Quantities or quotation render the bid invalid.

Bid security: not stated.

Guarantees:

• The successful bidder must deliver a performance guarantee in terms of Clause 7 of the General Conditions of Contract 2015 within the period stated in the Contract Data.
• Other bonds, guarantees and proof of insurance must be arranged within 14 days of the agreement coming into effect.

Payment terms: not stated.

Financial capacity thresholds: not stated.

Mandatory eligibility:

• CIDB grading: 3 CE or higher.
• CSD registration: proof required.
• Tax compliance: valid SARS tax compliance status PIN or CSD number.
• Entity registration documents and certified ID copies of directors (not older than 3 months).
• Billing clearance: no undisputed municipal accounts overdue by more than 30 days; provide a clearance certificate or statement plus a signed letter confirming no outstanding accounts older than 30 days on the closing date.
• No bids from persons in the service of the state.
• Joint ventures: original valid tax compliance document for each partner and a signed JV agreement naming the lead partner.

B-bbee:

• Preference points are claimed on MBD 6.1 under the 80/20 or 90/10 system.
• Specific goals points are allocated for South African, Black, Women, Youth, People living with disability, and Military veterans as set out in the evaluation criteria.
• Proof of specific goals must be submitted with the bid; otherwise points are not awarded.

Returnable forms (one line each):

• MBD 1: signed invitation to bid.
• MBD 4: declaration of interest.
• MBD 6.1: preference points claim.
• MBD 8: declaration of past SCM practices.
• MBD 9: certificate of independent bid determination.
• Letter of Consent: authorises the municipality to verify information.
• Contractor's Health and Safety Declaration: confirms competence and resources for safe construction.
• MBD 7: contract form to be signed by the successful bidder.

Health and safety:

• The contractor must complete and sign the Contractor's Health and Safety Declaration.
• The contractor must demonstrate competence and resources to carry out construction work safely in accordance with the Occupational Health and Safety Act and the Construction Regulations 2003.
• A Health and Safety Officer with at least 2 years' experience must be part of the project team (5 points).
• Before commencement of works, the contractor must provide a documented Health and Safety Plan in accordance with Regulation 5(1) of the Construction Regulations, subject to employer approval.
• Copies of the approved Health and Safety Plan, the employer's safety specifications and the Construction Regulations must be available on site for inspection.
• The contractor is liable for penalties under Regulation 30 for non-compliance.
• Failure to complete the declaration to the employer's satisfaction may result in the tender being rejected.

Environmental considerations:

• The municipality will consider environmental, social and economic benefits as part of value for money.
• No specific environmental requirements are stated.

Contract terms:

• General Conditions of Contract 2015 apply.
• The successful bidder must sign a written contract (MBD 7).
• A performance guarantee must be delivered in terms of Clause 7 of the GCC 2015 within the period stated in the Contract Data.
• Other bonds, guarantees and proof of insurance must be arranged within 14 days of the agreement coming into effect.
• The municipality reserves the right not to appoint the highest-scoring bidder and to accept part or full bids.
• The municipality's Supply Chain Management Policy governs disputes.
• The municipality may reject a bid quoted below the advertised CIDB average or outside the required CIDB grading.
• Unauthorised alterations to the Bill of Quantities or quotation render the bid invalid.
• Late, incomplete or facsimile bids will not be accepted.

Functionality evaluation (minimum 70/100 to proceed):

• Company experience in gravel road maintenance (40 points): 6+ projects = 40; 4 projects = 20; 2 projects = 10. Evidence: appointment letters, completion certificates, reference letters not older than 3 months.
• Project team (20 points): Contracts Manager/Project Manager with NQF Level 6 in Engineering: 5+ years = 20; 3–4 years = 15; 2 years = 10; 1 year = 5; none = 0. Health and Safety Officer with 2+ years = 5. Site Foreman/Site Agent with NQF Level 5 labour-intensive construction qualification and 2+ years = 5.
• Methodology (20 points): scope of work (5), quality management (5), costing (5), risk management (5).
• Plant and equipment (30 points): own 7 required items or signed plant hire agreement covering all machinery. Required: TLB, 3 tipper trucks, grader, excavator, smooth roller, pad foot roller, water cart, low bed truck. Evidence: log book or signed lease agreement and proof of purchase.

Preference points: 80/20 or 90/10 system. Specific goals points: South African 1.5/3; Black 1.5/3; Women 1.75/3.5; Youth 1.75/3.5; People living with disability 1.75/3.5; Military veterans 1.75/3.5 (80/20 system / 90/10 system). Proof required with bid.