Maintenance, repair and servicing of fire service scba compressors, cascade banking/storage systems and equipment — capricorn district municipality (COMM-F10/2026/2027)

Maintenance, repair and servicing of fire service SCBA compressors, cascade banking/storage systems and related equipment for the Community Services directorate of Capricorn District Municipality.

Compulsory site inspection

• Date: 12 November 2026 at 10:00
• Venue: Capricorn District Municipality, Function Room, 41 Biccard Street, Polokwane (S23°54'44.12" E29°27'24.72")
• Attendance is compulsory; a bidder that does not attend is disqualified.

Closing

• Date: 30 November 2026 at 11:00
• Bids are opened in public at the closing time.
• The MBD 1 invitation page shows a closing date of 30 October 2026 at 11:00, which conflicts with the 30 November 2026 date on the cover and in the tender record. Confirm the date with the municipality before relying on either.

Bid validity

• 90 days from the closing date.

Technical enquiries

• Name: Mr Lebia Mogoboya
• Email: [email protected]
• Telephone: 015 294 7513 (also listed as 015 294 5613)

Supply chain enquiries

• Name: Mr Kwena Mashiane

• Email: [email protected]

• Telephone: 015 294 1212 / 015 294 1039

• Name: Ms Violet Masemola

• Email: [email protected]

• Telephone: 015 294 1210 / 015 294 1039

Submission address

Bid box

Capricorn District Municipality

41 Biccard Street

Polokwane

0699

Submission method

• Hand delivery to the bid box at Capricorn District Municipality, 41 Biccard Street, Polokwane, 0699. The box is accessible 24 hours a day, seven days a week.
• Bids must be sealed in an envelope marked with the bid number and the bid description.
• The complete document must be stapled and banded; a pack that is not properly stapled and banded is disqualified automatically.
• Complete all entries in black ink only; a bid completed in pencil is rejected.
• Initial every page; no page may be removed from the pack.
• Late bids are not accepted.

Returnable documents

• MBD 1 (Invitation to Bid): bidder details and signed offer.
• Form A (Bid Form): binds the bidder to the schedules, prices and conditions.
• Authority for signatory: board or members' resolution authorising the signatory to bind the bidder.
• MBD 4 (Declaration of Interest): discloses directors, shareholders or partners employed by the state or connected to municipal officials; incomplete disclosure is automatic disqualification.
• MBD 5 (Declaration for procurement above R10 million).
• MBD 6.1 (Preferential Procurement Form): claims preference points.
• MBD 7.1 and MBD 7.2 (Contract forms for goods/works and for services): signed by the successful bidder.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Annexure A (evaluation process and criteria), Form B (General Conditions of Contract), Form C (General Procedures) and Form D (Bid Specifications).
• Valid CSD registration number and SARS tax compliance status PIN, or CSD number where no TCS is held.
• CIPC registration documents and certified ID copies of all directors, members or shareholders.
• Proof of municipal rates and taxes paid, a tribal authority letter or a valid lease agreement, for the company and every director, not older than three months.
• Joint venture agreement signed by all parties, where applicable.
• Professional body registration where the profession requires it.
• CIDB registration in the relevant contractor category where the work is construction-related.

Preference point system

• 80/20 preference point system, with award based on price and specific goals.
• The 90/10 system applies only where the value exceeds the R10 million threshold.
• Bids remain valid for 90 days after the closing date.

Evaluation stages

• Phase 1: responsiveness and mandatory compliance check — sealed and correctly marked envelope, on-time delivery, forms completed and signed, CSD, tax status, rates clearance, attendance at the compulsory site inspection.
• Phase 2: functionality, then price and specific goals scored on the 80/20 basis.
• Financial ability to execute the contract is assessed.
• Only bidders registered with the relevant professional body are considered; in a joint venture, the member holding the professional registration is considered.

Disqualification grounds

• Pages removed from the bid pack, completion in pencil, or late submission.
• Attempting to influence the evaluation or the award.
• Unsatisfactory performance on a previous contract with the municipality or another organ of state in the last five years after written notice.
• Any director, manager, principal shareholder or stakeholder in the service of the state; advisors or consultants contracted to the municipality where a conflict of interest arises.
• Listing on the Register of Bid Defaulters or on National Treasury's database of persons prohibited from doing business with the public sector.
• Abuse of the municipality's supply chain management system.
• Failure to complete and sign the certificate of independent determination, or submission of false information.
• Municipal rates and service charges in arrears for more than three months.
• Conviction for fraud or corruption in the past five years.
• Willful neglect or failure to comply with a public sector contract in the past five years.
• Corrupt or fraudulent conduct during the procurement process or contract execution.
• The council may accept all, some or none of the bids and is not obliged to accept the lowest.

Scope

• Maintenance, repair and servicing of fire service self-contained breathing apparatus (SCBA) compressors, cascade banking/storage systems and associated equipment for the Community Services directorate.
• Bidders must demonstrate a track record on projects of similar scope and size.
• Pricing is submitted as a total bid amount on combined rates, with the number of items offered priced on the schedule.

Site and inspection

• A compulsory site inspection is held before closing (see important dates).
• Pre-bid testing is for the bidder's account.
• The bidder's premises must be open at reasonable hours for inspection by the municipality or its representative.
• Goods or services that fail inspection, testing or analysis are rejected and replaced at the supplier's cost and risk.

• Demonstrated track record on a project of similar scope and size to the maintenance and servicing of fire service SCBA compressors and cascade systems.
• Registration with the relevant professional body where the profession requires it; in a joint venture, the member holding that registration is considered.
• Financial ability to execute the contract.
• CIDB registration in the relevant contractor category where the work is construction-related.

• Pre-bid testing is at the bidder's cost.
• Where inspection, testing or analysis is a bid condition, the bidder's premises must be open at reasonable hours for the municipality or its representative.
• Where goods or services conform, the municipality bears the inspection cost; where they do not conform, the supplier bears it and the goods or services may be rejected.
• Rejected goods are held at the supplier's cost and risk and must be removed and replaced immediately; failing that, the municipality may buy replacements and charge the supplier.

• Total bid amount is entered on the combined rates schedule, together with the total number of items offered.
• The pricing schedule must be fully priced and signed by the bidder.
• Pricing instructions in the bid pack must be followed; non-adherence is a responsiveness failure.

Pricing

• Total bid amount is quoted on combined rates; the number of items offered must be stated.
• Prices are firm and may not vary from those quoted, except for adjustments authorised by the municipality or where bid validity is extended at the municipality's request.
• Payment in Rand within 30 days of invoice submission, supported by a delivery note.

Contract mechanisms

• Variation orders: changes within 15% of the original contract value may be instructed; unit prices may be reduced without escalation.
• Performance security: the successful bidder must furnish the security specified in the Special Conditions of Contract within 30 days of the award notification; it is released within 30 days of completion.
• Warranty: 12 months from delivery and acceptance, or 18 months from shipment, whichever ends first.
• Penalties apply for late delivery or non-performance, calculated per day of delay.

Mandatory registrations

• CSD registration with a valid CSD number.
• SARS tax compliance status PIN, or CSD number where no TCS certificate is held; joint ventures, consortia and subcontractors each submit their own TCS, PIN or CSD number.
• CIPC registration documents and certified ID copies of all directors, members or shareholders.
• Proof of municipal rates and taxes paid, a tribal authority letter or a valid lease agreement for the company and all directors, not older than three months.
• CIDB registration in the relevant contractor category where the work is construction-related.
• Registration with the relevant professional body where the profession requires it.
• Joint venture agreement signed by all parties, where applicable.

B-bbee

• Preference points are claimed on MBD 6.1 under the 80/20 system.

Other

• No bid is accepted from a person in the service of the state, or from an entity with a director, manager, principal shareholder or stakeholder in the service of the state.
• Tax matters must be in order before award, and municipal rates and service charges must not be in arrears.

• Warranty: goods must be new, unused and current models, free of design, material and workmanship defects; cover runs 12 months from delivery and acceptance or 18 months from shipment, whichever ends first. Defects must be repaired or replaced at no cost to the municipality.
• Payment: within 30 days of a valid invoice, supported by a delivery note, in Rand.
• Prices: firm for the contract period, subject only to authorised adjustments or a municipality-requested validity extension.
• Variation orders: changes within 15% of the original contract value may be instructed; unit prices may be reduced without escalation.
• Assignment and subcontracting: not permitted without the municipality's prior written consent; subcontracting must be notified in writing and does not relieve the supplier of liability.
• Delays: the supplier must notify the municipality in writing of any impediment, its likely duration and cause; extensions may be granted with or without penalties.
• Penalties: deducted from the contract price per day of delay until actual delivery or performance.
• Termination for default: permitted for non-delivery, failure to meet other obligations, or corrupt or fraudulent conduct; the municipality may procure replacement goods or services and recover excess costs.
• Restriction: a defaulting supplier may be barred from public sector business for up to 10 years, with 14 days to give reasons before imposition.
• Force majeure: relieves the supplier of forfeiture, damages or termination for the affected period, provided the municipality is notified promptly.
• Disputes: amicable resolution first, then mediation after 30 days, then a South African court; performance continues throughout.
• Governing law: South African law, with all correspondence in English.

• Award follows price and specific goals on the 80/20 preference point system; the 90/10 system applies only above the R10 million threshold.
• Bids are screened for responsiveness first, then scored on functionality, price and specific goals.
• Where a bid is cancelled, the correct preference point system must be re-applied to the re-advertised bid.