Mfmp training services for masilonyana local municipality officials

Closing date and time: 19 June 2026 at 12H00. Bids must be submitted before this deadline.

For bidding procedure enquiries: Mr Sejane Matobako, Telephone: 077 388 9878, Email: [email protected]. For technical information: Mrs Thoko Zigana, Telephone: 071 978 1925, Email: [email protected]. Submission address: Masilonyana Local Municipality, 47 Le Roux Street, Theunissen, 9410 or PO Box 8, Theunissen, 9410.

Submit bids in a sealed envelope marked with tender reference MFMP-2026/06/001 and the full tender description. Deliver by hand to Masilonyana Local Municipality, 47 Le Roux Street, Theunissen, 9410, or post to PO Box 8, Theunissen, 9410. Deadline: 12H00 on 19 June 2026. Late, emailed, or faxed bids will not be accepted. Bids must be on official forms (not re-typed). Use no correction fluid. Clearly state the tender reference number on all documents. The municipality reserves the right to reject any or all bids and is not obligated to accept the lowest bid.

Sealed bids marked: “Tender no: MFMP-2026/06/001 named, “PROVISION OF THE MUNICIPAL FINANCE MANAGEMENT PROGRAM (MFMP) TRAINING FOR ELEVEN (11) OFFICIALS OF MASILONYANA LOCAL MUNICIPALITY FOR A PERIOD OF 12 MONTHS” must be placed in the box at the reception, Masilonyana Local Municipality, situated at 47 Le Roux Street, Theunissen, 9410, not later than 12H00, 19 June 2026

Evaluation is in two stages: functionality and price/specific goals. Functionality criteria (100 points total): 1) Relevant experience in providing MFMP training accredited by LGSETA (50 points: 0 for 1 or fewer letters, 5 for 2 letters, 15 for 3, 30 for 4, 50 for 5+ letters of appointment/completion from previous clients). 2) LGSETA accreditation for MFMP training (30 points: 0 for no proof, 30 for proof of accreditation). 3) Accredited Assessor and Moderator certificates (20 points: 10 each for assessor and moderator proof). Bidders scoring 70+ points qualify for the next stage. The 80/20 preference points system applies, with HDI/designated groups and locality used for specific goals. Only bidders passing functionality will proceed to price and specific goals evaluation.

Service provider must deliver Municipal Finance Management Programme (MFMP) training for 11 officials of Masilonyana Local Municipality over 12 months. Training must cover all listed unit standards for each official, including: 5 Municipal Interns (15 unit standards), Director: Infrastructure (15 unit standards), Director: Planning and Development (9 unit standards), Manager: Revenue (7 unit standards), Manager: Assets (8 unit standards), Manager: Budget (13 unit standards), and Manager: SCM (5 unit standards). Full list of unit standards is provided in the tender document.

For contract variations not exceeding 15% of the original contract value, the supplier may be instructed to deliver goods/render services as specified. For measurable quantities, the supplier may be asked to reduce unit prices, with offers accepted if no price escalation occurs.

Relevant experience in providing MFMP training accredited by LGSETA is required. Points are allocated based on the number of appointment and project completion letters from previous clients: 0 points (1 or fewer letters), 5 points (2 letters), 15 points (3 letters), 30 points (4 letters), 50 points (5+ letters). Proof of LGSETA accreditation for MFMP training is mandatory (30 points). Accredited Assessor and Moderator certificates must be submitted (10 points each). Total functionality score must be 70+ to qualify for further evaluation.

Pre-tender testing costs are the bidder’s responsibility. Supplier premises must be open for inspection by purchaser representatives at reasonable hours if inspections are required. If inspections are not initially required but later deemed necessary, purchaser arranges and pays. If goods/services pass inspection, purchaser covers costs; if they fail, supplier covers costs. Non-compliant goods/services may be rejected. Supplier must remove/replace rejected goods at their own cost and risk. Purchaser may procure substitutes at supplier’s expense if replacements are not provided promptly.

Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. If different delivery points influence pricing, a separate pricing schedule must be submitted for each delivery point. Prices must align with the tender specifications.

Submit firm prices only; non-firm prices (e.g., subject to exchange rate variations) will not be considered. If different delivery points affect pricing, provide a separate pricing schedule for each. Payment terms: Invoices must be accompanied by a delivery note. Payments will be made within 30 days of invoice submission. Payment will be in South African Rand unless otherwise specified. Prices quoted must not vary from those in the tender, except for authorized adjustments or validity extensions.

Mandatory documents: Certified copy of Company Registration Certificate (CK), not older than 3 months. Certified copies of ID documents of directors/owners/members/shareholders, not older than 3 months. Valid municipal rates and taxes clearance (not older than 90 days) or lease agreement with landlord’s municipal rates and taxes clearance. Central Supplier Database (CSD) Registration Report and status PIN. Tax Compliance Status (TCS) PIN or certificate (via eFiling or printed). For consortia/joint ventures, each party must submit separate TCS/CSD documentation. Foreign suppliers must complete the pre-award questionnaire. No bids will be considered from persons in the service of the state. LGSETA accreditation for MFMP training is required. Accredited Assessor and Moderator certificates must be submitted.

The 80/20 preference points system applies. HDI/Designated groups and locality will be used to claim points under specific goals. Only bidders passing the functionality stage will proceed to price and specific goals evaluation.

Contract terms include: Warranty of 12 months (or 18 months from shipment date) for goods/services, covering defects in design, materials, or workmanship. Supplier must repair/replace defective items at no cost upon written notice. If supplier fails, purchaser may take remedial action at supplier’s expense. Payment terms: Invoices with delivery notes required; payment within 30 days in Rand. Prices must not vary from tender unless authorized. Performance security (bank guarantee, irrevocable letter of credit, or cashier’s cheque) due within 30 days of contract award. Penalties apply for late delivery/performance (prime interest rate per day). Contract may be terminated for default, insolvency, or force majeure. Disputes resolved via mediation, then South African courts. Contract governed by South African law. Supplier liable for all taxes/duties. No assignment or subcontracting without written consent. Intellectual property rights vest with the municipality. Supplier must indemnify purchaser against third-party claims of patent/trademark infringement.

Bid documents are available for free on the National Treasury e-tender portal (www.etenders.gov.za) or the municipal website (www.masilonyana.co.za). Functionality scoring applies. Only bidders passing functionality will be evaluated further. The municipality reserves the right to not award any contract or cancel the tender. No correction fluid may be used on bid documents. Bids must be placed in the municipality’s tender box. No email or faxed tenders accepted. Successful bidder must sign a written contract form (MBD7).

Minimum mandatory requirements: Certified copy of Company Registration Certificate (CK), not older than 3 months. Certified copies of ID documents of directors/owners/members/shareholders, not older than 3 months. Valid municipal rates and taxes clearance (not older than 90 days) or lease agreement with landlord’s clearance. CSD Registration Report and status PIN. Tax Compliance Status (TCS) PIN or certificate. Bids must be submitted on official forms. No bids from state employees. All bids must be properly sealed and marked with the tender reference number.

5.1 Technical eluation criteria as well as points and specific goals

Evaluation criteria.

The following will be the evaluation criteria for functionality

for points allocation, e.g. 2 appointment

allocated 5 points.

The bidder who gets 70 and above will qualify to the next stage. Individual bidders will be evaluated according to the

NB: Points allocation breakdown is as follows

1. Criterion 1 = 50 points
2. Criterion 2 = 30 points
3. Criterion 3 = 20 points

• The 80/20 preference points system will be used for both bids as indicated in the document (MBD6.1).
• Functionality scoring will be applied on this tender.
• Only bidders that passed functionality stage as stipulated in the tender document will be considered further for

evaluation in which Price and Specific goals will be used.

• HDI/Designated groups and Locality will be used to claim points under specific goals.
• The bid with the lower/lowest price or higher/highest points may not necessarily be accepted.

similar quality and up to the same quantity in substitution of the goods not supplied in