Supply and delivery of cold carbon asphalt and bitumen primer for a period of three years

Mnquma Local Municipality invites bids for the supply and delivery of cold carbon asphalt and bitumen primer for a period of three years. Bid number MNQ/SCM/22/26-27. Closing date 15/09/2026 at 12H00. Tender documents are downloadable from the municipal website and eTender portal. No tender document fee.

Closing date: 15/09/2026 at 12H00. No briefing or site visit is stated.

SCM enquiries: Mrs. Y Mqingwana (Manager: SCM) at (047) 050 1156 / 072 698 6085, email [email protected]. Technical enquiries: Mr. N Tshomela (Manager: Assets, Fleet and Logistics) at 047 050 1236 / 082 677 5564, email [email protected]. Submission address: Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960.

Bids must be submitted by hand into the tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960, on or before the closing date and time. Late, couriered, faxed or emailed tenders will not be accepted. Bids must be submitted on the official tender document only, in a sealed envelope endorsed with the bid number and project name on the front, and company name, address, contact person and contact details on the back. Each page must be initialled. Returnable documents include: Form of Offer, all returnable MBDs (MBD1-9), Schedule 1 (Resolution of Directors/Members), Schedule 2 (Certificate of Authority for Partnerships/Consortiums/Joint Ventures), Schedule 3 (List of Other Documents Attached), and Annexures A-E as applicable. All documents must be completed in full, legibly, in non-erasable ink. The tender offer must remain valid, irrevocable and open for written acceptance for 90 days from the closing date. The municipality may extend the tender period by notice. The award may be subject to price negotiation with preferred tenderers. Bidders submitting fraudulent information will be blacklisted for five years. No bids will be considered from persons in the service of the state.

Evaluation is conducted in two stages. Stage 1: Administrative compliance – bidders not meeting mandatory requirements are deemed non-responsive. Stage 2: 80/20 preference point system per Preferential Procurement Regulations 2022. Price = 80 points, specific goals = 20 points. Specific goals: 10 points for promotion of South African owned enterprises (proof: fully completed and signed MBD 6.1 and full CSD report not older than one month); 10 points for promotion of enterprises located in Mnquma Local Municipality area (proof: municipal rates, confirmation letter, or lease agreement showing business domicile). No points claimed if proof not submitted. If two or more bidders score equal total points, the bidder with the highest specific goal points wins; if still tied, the award is decided by drawing of lots.

Supply and delivery of cold carbon asphalt and bitumen primer for a period of three years. Items: Bitumen primer (200l drum) and cold carbon asphalt (25kg). Detailed specification is provided in Annexure A. Bidders must indicate expected delivery dates. Strict delivery dates will be observed and penalties imposed for late deliveries.

Bidders must complete Annexure B (Past Experience) and Annexure D (Company Composition). No specific experience or qualification thresholds are stated.

Goods supplied must conform to the standards mentioned in the bidding documents and specifications. The supplier must keep records and allow inspection and audit by the purchaser. All pre-bidding testing is for the account of the bidder.

Pricing schedule for supply and delivery of cold carbon asphalt and bitumen primer for three years. Items: Bitumen primer (200l drum) and cold carbon asphalt (25kg). Prices must be tendered including VAT and all other taxes, and include all expenses, disbursements, and costs. Prices are firm and final. Bidders must indicate expected delivery dates. Strict delivery dates will be observed and penalties imposed for late deliveries. Total price = sum of Year 1, Year 2, Year 3 unit prices.

Only firm prices will be accepted; non-firm prices (including prices subject to exchange rate variations) will not be considered. Prices must be tendered including VAT and all other taxes, and include all expenses, disbursements and costs. Prices are final and binding. Pricing schedule: unit prices for each of three years, with total = sum of Year 1, Year 2, Year 3. Bidders must indicate expected delivery dates. The tender offer must remain valid for 90 days from closing date. Performance security may be required as specified in the Special Conditions of Contract (amount not stated in the document).

Bidders must be registered on the Central Supplier Database (CSD) and provide a full CSD report not older than one month. Tax compliance must be in order – submit SARS Tax Compliance Status PIN or CSD number; each party to a consortium/joint venture must submit separately. No bids from persons in the service of the state. Bidders must not be listed on the Register of Tender Defaulters or have been convicted of fraud or corruption in the past five years. Bidders must not owe municipal rates or taxes in arrears for more than three months to Mnquma or any other municipality. Preferred bidders must furnish CK/company registration, certified ID copies not older than six months, tax compliance status PIN, and a certificate from the municipality confirming no arrears. Returnable forms: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance Requirements), MBD 3.1/3.3 (Pricing Schedules), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.2 (Contract Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination).

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract. The successful bidder must sign a written Contract Form (MBD 7). Payment will be made within 30 days after receipt of invoice and delivery note. The tenderer may request withdrawal of the tender in writing after closing date; permission is at the municipality's sole discretion. If withdrawn in contravention of validity terms, the tenderer is liable for additional expenses incurred by the municipality, recoverable by set-off against moneys due or guarantees. The tender and its acceptance are subject to the Mnquma Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy. Penalties may be imposed for late deliveries. The municipality may terminate the contract for default or insolvency as per GCC.

Tender offer must remain valid, irrevocable, and open for written acceptance for 90 days from closing date. The municipality reserves the right to extend the tender period by notice. The award may be subject to price negotiation with preferred tenderers. Bidders submitting fraudulent information will be blacklisted for five years. No bids considered from persons in the service of the state.

Required documents: Full CSD Report (not older than one month), fully completed tender forms including all returnable MBDs (MBD1-9), signed partnership/consortium/joint venture agreement if applicable, and all parties registered on Central Supplier Database. Bids must be submitted on official forms, not re-typed. Tenders must be sealed and endorsed with bid number and project name on the envelope, and company details on the back. Preferred bidders must furnish CK/company registration, certified ID copies not older than six months, tax compliance status PIN, and a certificate from the municipality confirming no arrears for rates/taxes/service charges for more than three months.