Panel of service providers to supply working tools for umzimvubu municipality councillors and employees (2-Year contract)

• Closing date and time: 18 August 2026 at 12h00.
• Advert date: 17 July 2026.
• No other dates (briefings, site visits, clarification deadlines) are stated.

• Technical enquiries: Mr. S. Ntanteni, phone 039 255 8607.
• SCM enquiries: Mr. X. Blaweni, phone 0392558555.
• Other enquiries: Office of the Municipal Manager, Mr. GPT Nota.
• No email addresses or physical addresses for enquiries provided.

• Submit bids only via physical deposit in the tender box at New Umzimvubu Local Municipality Offices, Dabula Street, Sophia, KwaBhaca, Eastern Cape, 5090 (Coordinates: 30°54’30.91”S, 28°58’52.44”E).
• Deadline: 12h00 on 18 August 2026.
• Bids must be clearly marked with the project name.
• No couriered, faxed, emailed, or late submissions will be accepted.
• Bid documents are available for free download on the e-tender portal from the advert date.
• The municipality reserves the right not to appoint; value for money is the key determinant.
• The municipality will not award to persons working for the state.

Company must be registered with SARS and provide verification pin. Must have proper company registration documents. Must achieve minimum 70 functionality points (60 for relevant experience, 40 for reseller certification). Preference points allocated for: 50%+ youth ownership (4 points), 50%+ female ownership (4 points), 100% Black ownership (4 points), people with disability ownership (4 points), and Umzimvubu Local Municipality based suppliers (4 points). Persons working for the state cannot be awarded.

• Scope: Panel of service providers to provide working tools for Umzimvubu Municipality councillors and employees for 2 years.
• Key requirements:

• Relevant experience (60 points in evaluation).
• Reseller Certification (40 points in evaluation).

• Deliverables: Working tools (specifics not detailed).

• Evaluation criteria for functionality:

• Relevant experience: 60 points.
• Reseller Certification: 40 points.

• Total functionality score: 100 points.

• Prices must be firm and inclusive of VAT for VAT vendors.
• No other financial requirements (bonds, guarantees, payment terms) specified.

• Mandatory documents (failure leads to non-responsive bid):

• SARS confirmation with verification pin.
• Copy of company registration/founding statement/CIPC document.
• Originally certified ID copies of managing directors/owners.
• Properly filled MBD forms 1, 4, 6.1, 8, and 9.
• Billing Clearance Certificate, or Statement of Municipal Accounts, or affidavit, or lease agreement, or residential confirmation, accompanied by a declaration that active company directors do not owe municipal services for more than 90 days.

• Certification of documents must be within 30 days.
• Bidders must be registered on CSD and provide confirmation of registration.
• Umzimvubu Local Municipality Supply Chain Management policy applies.

• Preference points under the 80/20 system:

• 4 points for companies with ≥50% youth ownership.
• 4 points for companies with ≥50% female ownership.
• 4 points for companies with 100% Black ownership.
• 4 points for companies owned by people living with disability.
• 4 points for Umzimvubu Local Municipality-based suppliers.

• Umzimvubu Local Municipality reserves the right not to appoint; value for money is the key determinant.
• The municipality will not award to persons working for the state.