MPO/07/2026 and appointment of a panel of car hire services for 36 months.

{"name":"Mr. Mhlengi","email":"[email protected]","phone":null,"department":"Supply Chain Management","address":"_____________________________"}

Returnable Documents: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax compliance status. They must not be in the service of the state, nor have any directors listed on the National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters. They must not have been convicted of fraud or corruption in the past five years. For preference points, bidders must provide B-BBEE verification certificates or sworn affidavits (for EMEs/QSEs).

Panel of car hire service for 36 months bid# MPO/07/2026

Objectives

The primary objective of this tender is to appoint a panel of qualified service providers to deliver comprehensive car

rental and related services to Mpofana Local Municipality over a period of 3 years. The aim is to ensure reliable,

efficient, and cost-effective vehicle hire solutions that meet Mpofana Municipality's operational needs, including

vehicle provision, management, and reporting.

The successful bidders shall provide vehicle hire services on an as-and-when-required basis for the duration of the

contract. The Municipality may hire vehicles for short-term, medium-term, or long-term periods, depending on

operational requirements.

The appointed panel shall be capable of supplying, but not be limited to, the following vehicle categories:

• Hatchback vehicles
• Sedan vehicles
• Sport Utility Vehicles (SUVs)
• Single Cab Bakkies (4x2 and 4x4)
• Double Cab Bakkies (4x2 and 4x4)
• Light Commercial Vehicles
• Any other vehicle category as may be required by the Municipality during the contract period.

The following must be catered for in the tender price:

• The tendered rates shall include all applicable costs associated with the provision of the hired vehicles.
• All vehicles supplied shall be white in color, unless otherwise approved by the Municipality.
• Routine maintenance, servicing and repairs of the vehicles shall be the responsibility of the service

provider.

• Comprehensive insurance cover for each hired vehicle shall be included in the rental rate and shall be the

responsibility of the service provider.

• Each vehicle should be fitted with a functional vehicle tracking system, managed by the service provider.
• All vehicles shall be roadworthy, licensed, and registered in accordance with the National Road Traffic Act,

with valid Licence discs and registration plates always displayed.

• The bidder shall clearly indicate the rental rates, any kilometre charges (where applicable), and all other

applicable costs in the rate schedule.

• Replacement vehicles shall be provided within the agreed service turnaround time in the event of a

breakdown, accident, theft, or mechanical failure.

• Provision of car rental services including domestic, regional, cross-border, and rural rentals.
• Supply of various vehicle categories (luxury, intermediate, economy, automatic, manual, etc.) tailored to

different official levels and needs.

• Emergency services, replacement vehicles, tollgate eTags, and monthly reporting on vehicle usage and

costs.

• Provision of dedicated account management and reporting support

3. Specialised Vehicle Requirements

"Where specialised equipment or accessories (e.g., beacons, two-way radios, PA systems, emergency lighting, tow

bars, canopies, toolboxes, roof racks, etc.) are required, the Municipality will request a quotation from the

appointed panel members based on the approved rates for optional equipment."

Specialised accessories may include, but are not limited to:

• Canopies

• Roof racks

• Tow bars

• Toolboxes

• Vehicle tracking systems

• Beacon lights

• Spotlights or work lights

• Two-way radio installations

• Public Address (PA) systems

• Siren systems

• Emergency lighting

• Reflective markings

• Any other operational equipment required by the Municipality.

The Municipality reserves the right to specify additional accessories or equipment not listed above where

operational requirements justify such need.

4. Vehicle Allocation

The requesting department shall determine vehicle requirements. The Municipality does not guarantee any

minimum number of vehicle hire requests or any specific vehicle category during the contract period.

5. Request for Quotations (RFQ) from the Panel

Where a vehicle is required, the Municipality shall invite quotations from the appointed panel members in

accordance with its Supply Chain Management Policy and applicable legislation.

The RFQ shall specify, where applicable:

• Vehicle category;
• Rental period;
• Transmission type (manual or automatic);
• Fuel type;
• Required accessories or specialised equipment;
• Delivery location;
• Collection arrangements; and
• Any other operational requirements.

The Municipality reserves the right to award the request to the panel member offering the best value for money

while meeting the required specifications.

NOTE: Pricing Schedule is not applicable at this stage as this is a panel.

Initials: _________ 29

Part 1: Agreement and contract data (which includes this agreement)

Part 2: Pricing data;

Part 3: Scope of Work;

Part 4: Briefing Session.

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or Yes No

any other organ of state terminated during the past five years on account of

failure to perform on or comply with the contract?

4.7.1 If so, furnish particulars:

The bidder shall list below any Sub-Contractors he wishes to employ to carry out part(s) of the Work. The

acceptance of his bid shall not be construed as approval of all or any of the listed Sub-Contractors. Should any or

all the sub-contractors not be approved subsequently to acceptance of the bid, this shall in no way invalidate this

bid. Furthermore, the bid unit rates of the various items of work shall remain final and binding.

while meeting the required specifications.

NOTE: Pricing Schedule is not applicable at this stage as this is a panel.

Initials: _________ 29

Evaluation criteria

The 80/20 adjudication criteria will apply when this Bid is evaluated, and points will be allocated as follows:

• Price: 80 points
• Preference Points: 20 Points
• Total: 100 Points

80/20 Preference Point System in terms of the Municipality’s Supply Chain Management Policy.

valid Tax Clearance Certificate will result in the invalidation of the bid

valid Tax Clearance Certificates or a PIN issued by SARS to this page

TAX COMPLIANCE STATUS TCS PIN: CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

Tax compliance

TCS PIN: CSD No

CSD Number: MAAA_________________________________________________________________________

Csd number

Csd number must be provided

Central supplier database (csd), a csd

Central Supplier Database Registration summary report (service provider to be in good standing with the

Joint Venture Agreement showing clearly the percentage contribution of each partner

power of attorney signed by legally authorised signatories of all

Declaration of bidder’s past supply chain management practices

2. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. To use

Separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

Form of offer and acceptance offer

By the representative of the bidder, deemed to be duly authorised, signing this part of the form of offer

This offer may be accepted by the employer by signing the acceptance part of this form of offer and

Points Allocation: 80 points

B-BBEE Details: HEREBY INVITED TO BID FOR THE REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY)

Bid number: MPO/07/2026 closing date: 31 august 2026 closing time: 12:00

Description panel of car hire services for a period of 36 months

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid box

Situated at 10 claughton terrace, mooi river, 3300

Supplier information

Name of bidder

Physical address

Contact number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: CSD No:

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED to

Qualify for preference points for b-bbee]

Are you a

Foreignare you the accredited based

Representative in south supplier for

Yes No

Yes NoAFRICA FOR THE GOODS THE GOODS

/Services /works /services

Offered? /Works [if yes, enclose proof] [if yes, answer part b:3 ]

Offered?

Total number of items total bid

Roffered price

Signature of bidder date

Capacity under which

This bid is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

Department finance department corporate - fleet

Contact person SCM office contact person sandy govender

Telephone number (033)-263 7701/7714 telephone number 033 263 7765

E-MAIL ADDRESS [email protected] EMAIL ADDRESS [email protected]

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted

For consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy fram

Note: a copy of the Joint Venture Agreement showing clearly the percentage contribution of each partner

shall be appended to this schedule.

• Authorises the Employer to obtain a tax clearance certificate from the South African Revenue Service that

my/our tax matters are in order.

• Confirms that neither the name of the enterprise nor the name of any partner, manager, director or other

person, who wholly or partly exercises, or may exercise, control over the enterprise appears on the

"Where specialised equipment or accessories (e.g., beacons, two-way radios, PA systems, emergency lighting, tow

bars, canopies, toolboxes, roof racks, etc.) are required, the Municipality will request a quotation from the

appointed panel members based on the approved rates for optional equipment."

• Canopies

• Roof racks

• Tow bars

• Toolboxes

• Vehicle tracking systems

• Beacon lights

• Spotlights or work lights

• Two-way radio installations

• Public Address (PA) systems

• Siren systems

• Emergency lighting

• Reflective markings

• Any other operational equipment required by the Municipality.

• Advertisement;
• Specification / Terms of Reference;
• MBD 1: Invitation to Bid;
• MBD 2: Tax Requirements;
• MBD 4: Declaration of Interest;
• MBD 6.1.: Preference Point Claim Form;
• MBD 8: Declaration of Bidders' past SCM Practices;
• MBD 9: Certificate of Independent Bud Determination;
• Central Supply Database (CSD) summary report;
• Company Registration Document (CIPC);
• Proof of municipal rates and services (3 months UpToDate) or Lease Agreement (Signed);
• Vehicle Registration Documents (NaTIS) for vehicles being offered;
• Proof of insurance (comprehensive cover).

deviations (if any), contact the employer’s agent (whose details are given in the contract data) to

arrange the delivery of any bonds, guarantees, proof of insurance and any other documentation to be

provided in terms of the conditions of the contract identified in the contract data at, or just after, the

date this agreement comes into effect. Failure to fulfil any of these obligations in accordance with

those terms shall constitute a reputation of this agreement.

4.2. Name of company/firm: ________________________________________________________________________

4.3. Company registration number: _________________________________________________________________

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1

of this form;

iii) In the event of a contract being awarded because of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that

the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderer(s)

Surname and name: ______________________________________

Date: ______________________________________

Physical address: ______________________________________

Declaration of bidder’s past supply chain management practices

are considered, reasonable steps are taken to prevent any form of bid-rigging.

5. To give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and

submitted with the bid:

• Bidding documents, VIZ
• Invitation to bid;
• Tax Clearance Certificate;
• Pricing Schedule(s);
• Filled-in task directive/proposal;
• Preference claims for Broad Based Black Economic Empowerment Status Level of Contribution in terms of

the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;
• General Conditions of Contract; and
• Other (Specify)

I confirm that I have satisfied myself as to the correctness and validity of my bid, that the price(s) and rate(s)

quoted cover all the services specified in the bidding documents, and that the price(s) and calculations will be at

my own risk.

• The tendered rates shall include all applicable costs associated with the provision of the hired vehicles.
• All vehicles supplied shall be white in color, unless otherwise approved by the Municipality.
• Routine maintenance, servicing and repairs of the vehicles shall be the responsibility of the service

provider.

• Comprehensive insurance cover for each hired vehicle shall be included in the rental rate and shall be the

responsibility of the service provider.

• Each vehicle should be fitted with a functional vehicle tracking system, managed by the service provider.
• All vehicles shall be roadworthy, licensed, and registered in accordance with the National Road Traffic Act,

with valid Licence discs and registration plates always displayed.

• The bidder shall clearly indicate the rental rates, any kilometre charges (where applicable), and all other

applicable costs in the rate schedule.

• Replacement vehicles shall be provided within the agreed service turnaround time in the event of a

breakdown, accident, theft, or mechanical failure.

• Provision of car rental services including domestic, regional, cross-border, and rural rentals.
• Supply of various vehicle categories (luxury, intermediate, economy, automatic, manual, etc.) tailored to

different official levels and needs.

• Emergency services, replacement vehicles, tollgate eTags, and monthly reporting on vehicle usage and

costs.

• Provision of dedicated account management and reporting support

• Central Supplier Database Registration summary report (service provider to be in good standing with the

South African Revenue Service).

• CIPC Registration Document
• ID Copies of directors/members
• Proof of municipal rates/services or lease agreement (NOT a proof of residence)
• Proof of comprehensive insurance
• Company profile

Pt−Pmin

Ps= 80(1− )

Pmin

Where:

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where:

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points

must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be

allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation

stated in the conditions of this tender:

Then the organ of state must indicate the points allocated for specific goals for the 80/20 preference point

system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where the 80/20 preference point system is applicable, corresponding points

must also be indicated as such.

Note to tenderers: The tenderer must indicate in writing how they claim points for each preference point

system.)

Number of points Number of points claimed (80/20

The specific goals allocated system)

allocated points in terms (80/20 system) (To be completed by the

of this tender (To be completed by the tenderer)

organ of state)

100% Black Owned 10

100% Black Woman Owned 05

Disability 05

Declaration with regard to company/firm

4.2. Name of company/firm: ________________________________________________________________________

4.3. Company registration number: _________________________________________________________________

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1

of this form;

iii) In the event of a contract being awarded because of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that

the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderer(s)

Surname and name: ______________________________________

Date: ______________________________________

Physical address: ______________________________________

Declaration of bidder’s past supply chain management practices

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when

goods and services are being procured, all reasonable steps are taken to combat the abuse of the

supply chain management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or committed

any improper conduct in relation to such system;

b. been convicted of fraud or corruption during the past five years;

c. willfully neglected, reneged on or failed to comply with any government, municipal or other

public sector contract during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and

Combating of Corrupt Activities Act (No ).

4 To give effect to the above, the following questionnaire must be completed and submitted with

the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Yes No

Restricted Suppliers as companies or persons prohibited from doing business

with the public sector?

(Companies or persons who are listed on this Database were informed in writing

of this restriction by the Accounting Officer/Authority of the institution that

imposed the restriction after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s

website(www.treasury.gov.za) and can be accessed by clicking on its link at

the bottom of the home page.

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in Yes No

terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No

)?

The Register for Tender Defaulters can be accessed on the National

Treasury’s website (www.treasury.gov.za) by clicking on its link at the

bottom of the home page.

Initials: _________ 17

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a Yes No

court of law outside the Republic of South Africa) for fraud or corruption during

the past five years?

4.3.1 If so, furnish particulars:

Item Question Yes No

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or Yes No

any other organ of state terminated during the past five years on account of

failure to perform on or comply with the contract?

4.7.1 If so, furnish particulars:

Certification

I, the undersigned (full name) _______________________________________________________________

Certify that the information furnished on this declaration form true and correct.

I accept that, in addition to cancellation of a contract, action may be taken against me

Should this declaration prove to be false.

Bidder signature: ______________________________ capacity: _______________________

Initials: _________ 19

Mbd 9

Certificate of independent bid determination

1. This Municipal Bidding Document (MBD) must form part of all bids1 invited.

2. Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement between,

or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a

horizontal relationship and if it involves collusive bidding (or bid rigging).2 Collusive bidding is a pe se

prohibition meaning that it cannot be justified under any grounds.

3. Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must provide

measures for the combating of abuse of the supply chain management system, and must enable the

accounting officer, among others, to:

a. Takes all reasonable steps to prevent such abuse;

b. Rejects the bid of any bidder if that bidder or any of its directors has abused the supply chain

management system of the municipality or municipal entity or has committed any improper

conduct in relation to such system; and

c. Cancels a contract awarded to a person if the person committed any corrupt or fraudulent act

during the bidding process or the execution of the contract.

4. This MBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids

are considered, reasonable steps are taken to prevent any form of bid-rigging.

5. To give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and

submitted with the bid:

Certificate of independent bid determination

I, the undersigned, in submitting the accompanying bid: ___________________________________________ (Bid

Description) in response to the invitation for the bid made by: MPOFANA LOCAL MUNICIPALITY do hereby make

the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: __________________________________________ that:

__________________________________________ (Name of Bidder)

1. I have read and understand the contents of this Certificate;
2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and

complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the

bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to

determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For this Certificate and the accompanying bid, I understand that the word “competitor” shall include any

individual or organization, other than the bidder, whether affiliated with the bidder, who:

a) has been requested to submit a bid in response to this bid invitation;

b) could potentially submit a bid in response to this bid invitation, based on their qualifications,

abilities or experience; and

c) provides the same goods and services as the bidder and/or is in the same line of business as the

bidder

6. The bidder has arrived at the accompanying bid independently from, and without consultation,

communication, agreement or arrangement with any competitor. However, communication between

partners in a joint venture or consortium3 will not be construed as collusive bidding.

7. Without limiting the generality of paragraphs 6 above, there has been no consultation, communication,

agreement or arrangement with any competitor regarding:

a) prices;

b) geographical area where product or service will be rendered (market allocation)

c) methods, factors or formulas used to calculate prices;

d) the intention or decision to submit or not to submit a bid;

e) the submission of a bid which does not meet the specifications and conditions of the bid; or

f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the

products or services to which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any competitor, before the date and time of the official bid opening or of the awarding of the

contract.

10. am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, suspicious bids will be reported to the Competition Commission

for investigation and possible imposition of administrative penalties in terms of section 59 of the

Competition Act No and or may be reported to the National Prosecuting Authority (NPA) for

criminal investigation and or may be restricted from conducting business with the public sector for a

period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No

or any other applicable legislation.

Bidder signature: ____________________________ capacity: _______________

Company name: _______________________________________________ date: ______/ _______/ 2026

Declaration by the bank manager

Name of bidder: __________________________________________________________

Bank name: __________________________________________________________

Account number: __________________________________________________________

Account type: __________________________________________________________

Phone number: __________________________________________________________

Email address: __________________________________________________________

Branch contact person: __________________________________________________________

This is to certify that the Bidder has sufficient good standing with this bank that he will, in my opinion, be financially

able to complete a contract of R _______________________________________ over the bided duration of

__________________ weeks. In addition, we confirm that, for the enquiry, the Bidder is rated Code ____

Bank stamp

Initials: _________ 21

Certificate of authority for joint ventures

This returnable schedule is to be completed by joint ventures.

We, the undersigned, are submitting this bid offer in joint venture and hereby authorise Mr/Mrs/Ms.

___________________________, authorised signatory of the company, close corporation or partnership

________________________________, acting in the capacity of lead partner, to sign all documents in connection with

the bid offer and any contract resulting from it on our behalf.

Firm name physical address authorised signatory

LEAD PARTNER: Signature:

Initials & Surname:

Designation:

The 80/20 adjudication criteria will apply when this Bid is evaluated, and points will be allocated as follows:

• Price: 80 points
• Preference Points: 20 Points
• Total: 100 Points

80/20 Preference Point System in terms of the Municipality’s Supply Chain Management Policy.

All bidders will be evaluated according to the following:

Phase 1: administration compliance

A panel will evaluate all bids received on the functionality criteria as reflected. The evaluation criteria will be used

for the purposes of pre-qualifying the service provider so that they can be recommended for the price and

preference phase. All bidders who don’t score a minimum of sixty (60%) on functionality will be considered as

being non-responsive, and they will be disqualified from being considered as valid bidders.

Phase 2: functionality

A panel will evaluate all bids received on the functionality criteria as reflected. Only bidders who score a minimum

of (70%) on functionality will be considered and they will be registered on the Panel.

Stage one:

Administration compliance

Mandatory Requirements

• Central Supplier Database Registration summary report (service provider to be in good standing with the

South African Revenue Service).

• CIPC Registration Document
• ID Copies of directors/members
• Proof of municipal rates/services or lease agreement (NOT a proof of residence)
• Proof of comprehensive insurance
• Company profile

Stage two:

Functionality evaluation

Minimum threshold: 70 points out of 100 to proceed to price and preference point evaluation

Functionality description points

Service Providers Key Personnel

• 1-3 years' experience in a fleet management project 8

(Project Manager)

• 4-6 years’ experience in a fleet management project 14

Project managers detailed CV with

• 7 or more years’ experience in a fleet management project 20

contactable references

The service provider must provide one (1)

dedicated and capable on-site project

managers with fleet management

experience for Mpofana Municipality. The

service provider must submit detailed CV

showing years of experience in Fleet

management and skills held for both

managers

Company Experience with relevant

• No reference letters 0

reference letters (vehicle hire/transport

• 1 - 2 reference letter 10

services)

• 3 - 4 reference letters 15

Number of completed projects – contactable

• 5 or more reference letters 25

reference letter on the company letterhead

Fleet capacity/availability of vehicles

• Minimum of 10 vehicles under the company name 30

(attach NaTIS or lease agreements for all 03 points each

vehicles offered)

Vehicle condition and maintenance plan

• No maintenance plan submitted 0
• Basic maintenance plan 5
• Detailed maintenance schedule and proof of servicing 10
• Detailed plan plus proof of regular servicing and roadworthy 15

management

Response time / operational support

• More than 24 hours 2
• 12-24 hours 5
• 4-12 hours 8
• Less than 4 hours/emergency support available 10