Consulting engineering services for community development project (CD) - kloppersbos/pyramid road upgrade

Issue date: 06 November 2026

Compulsory briefing session: 16 November 2026 at 10:00 (virtual via Microsoft Teams). Late arrivals >15 minutes not allowed.

Closing date and time: 08 December 2026 at 12:00 (South African Time).

Tender validity: 12 weeks from closing.

Clarification requests deadline: at least 8 working days before closing (by 26 November 2026).

Employer responses to clarifications: up to 3 working days before closing.

Addenda issued until: 10 working days before closing.

Public tender opening: approximately 1 hour after closing at tender box location (38 Ida Street, Menlo Park, Pretoria).

Enquiries (SCM/Procurement):

• Contact: Procurement NR7
• Email: [email protected]
• Telephone: 012 844 8000

Employer's agent: [email protected]

Employer's domicilium (physical address): 48 Tambotie Avenue, Val de Grace, Pretoria, 0184

Tender box location: Reception area, 38 Ida Street, Menlo Park, Pretoria, 0081

SANRAL Provincial Head office: 38 Ida Street, Menlo Park, Pretoria, 0081

Submission method: Physical tender box at Reception area, 38 Ida Street, Menlo Park, Pretoria, 0081. Electronic copy on flash drive (MS Word and MS Excel formats as issued) plus printed Form of Offer and Summary of Pricing Schedule.

Closing date and time: 08 December 2026 at 12:00 (South African Time). No late tenders accepted.

Tender validity: 12 weeks from closing.

No telegraphic, telephonic, telex, facsimile, or e-mailed tenders accepted.

Compulsory briefing attendance required; tenderers must sign attendance list at virtual Microsoft Teams session on 16 November 2026 at 10:00.

Single submission rule: A tenderer, Key Person, JV partner or Targeted Enterprise may not participate in more than one tender for the same project.

Joint Ventures allowed provided one partner is a Targeted Enterprise; JV partner does not contribute to sub-contract target.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): cover page with bidder details and offer.
• Form of Offer (incorporating SBD 7): signed offer and acceptance.
• Form A2.1 (Certificate of Authority to Sign): board resolution authorising signatory.
• Form A4 (Schedule of Deviations): any deviations from tender documents.
• Form B1/B2 (Key Person Technical/Managerial Records): for each Key Person.
• Form B4 (Quality Assurance System): details of QA system.
• Form B6 (Past Performance): three completed projects or sworn affidavit.
• Form C2.4 (Workplan Appropriateness): proposed workplan.
• Form D1 (B-BBEE Verification Certificate): for preference points.

All certificates as listed in List of Returnable Schedules as scanned PDFs on flash drive.

Disqualification risks: late submission, missing or unsigned returnable forms, non-attendance at compulsory briefing, multiple submissions for same project, material deviations.

Stage 1: Responsiveness test – on-time submission, fully completed and signed Form of Offer.

Stage 2: Mandatory Administration Criteria (all must be met):

1. Completed and signed Form of Offer.
2. Registration on National Treasury Central Supplier Database (CSD) at closing date.
3. Valid Letter of Good Standing per COIDA.
4. Attendance at compulsory briefing session (16 November 2026).
5. Key Persons meet minimum requirements per Scope of Works clause C.3.1.11 (excluding (f)).

Stage 3: Functionality Evaluation (minimum 85/100 points):

• Technical experience in comparable projects (Form B1): 30 points
• Management ability in comparable projects (Form B2): 15 points
• Workplan Appropriateness (Form C2.4): 30 points
• Quality assurance systems (Form B4): 10 points
• Past performance experience (Form B6): 15 points

Total: 100 points. Threshold: 85 points.

Stage 4: Price and Preference (PPPFA):

• 80/20 system for contract value up to R50 million; 90/10 for above R50 million.
• Price points formula: Ps = 80(1-(Pt-Pm)/Pm) or Ps = 90(1-(Pt-Pm)/Pm).
• B-BBEE preference points (10 or 20 max): Level 1: 10/20, Level 2: 9/18, Level 3: 6/14, Level 4: 5/12, Level 5: 4/8, Level 6: 3/6, Level 7: 2/4, Level 8: 1/2, Non-compliant: 0.
• Valid B-BBEE certificate (SANAS) or sworn affidavit required (Form D1). Non-submission scores zero preference points but does not disqualify.

Deadlock breaking: highest preference points, then highest functionality points, then drawing of lots.

Additional acceptance criteria (C.3.13): not on National Treasury Register of Tender Defaulters/Restricted Suppliers; no supply chain abuse; no previous contract failure; tax compliant (7 days to rectify); Key Persons not overcommitted; price negotiations if not market-related; risk analysis; minimum 30% sub-contracting to black-owned Targeted Enterprises.

Scope: Consulting engineering services for Community Development (CD) project for R573-010-2023/1 upgrade of Kloppersbos/Pyramid road from gravel to surfaced.

Location: Gauteng, Tshwane district municipality.

Programme: Design and construction documentation completion by 08 June 2029; supervision of 30 months from 01 December 2029.

Key Persons required:

• Project Leader (permanent staff member)
• Design Specialist: Pavement and Materials Engineer
• Additional Design Specialists: Structural Engineer, Geometric Engineer, Traffic Engineer, Geotechnical Engineer
• Assistant Contract Engineer, Contract Engineer, Assistant Project Leader, Assistant Design Specialist
• Independent Targeted Enterprises Monitor
• Mentors/Coaches for Targeted Enterprises (Sub-contractors)

Key Person limits: Project Leader and Assistant Project Leader max 6 conventional contracts in active design phase. Design Specialists and Assistant Design Specialists max 6 conventional contracts in design phase.

Alternative candidates required for positions with potential conflict.

Contracted Key Persons: signed letter of consent. Permanent staff: confirmation letter plus 3 months salary slips.

Targeted Enterprise definition: Consulting Engineering Firm, EME/QSE per Construction Sector Codes, at least 51% black-owned, B-BBEE level 1 or 2, no equity sharing with Service Provider, registered on CSD.

Minimum 30% sub-contracting to black-owned Targeted Enterprises.

Services performed at locations specified in Contract Data or as approved by Employer.

Language: English for all communications and reports.

Quality assurance scoring: ISO certification (10 points), registered for certification (7 points), in-house system (5 points), none (0 points).

Past performance: 3 completed projects of similar scope in last 10 years with CIDB ANNEX 1 PSP Performance Reports or reference letters; sworn affidavit if fewer than 3 projects.

Pricing: Rates and prices in Rand, adjusted per conditions of contract clause 14.9 (Remuneration and Reimbursement of Service Provider).

Pricing schedule: Bill of Quantities / Pricing Schedule (Part C2).

Bid security: Form of Guarantee (C1.3.1) required at award (amount not specified in extracted text).

Payment terms: Not explicitly detailed; likely per standard SANRAL conditions of contract.

Retention: Not specified.

Financial capacity thresholds: No explicit turnover requirement stated.

Sub-contracting: Minimum 30% to black-owned Targeted Enterprises. At award: signed sub-contracting agreement specifying percentage and scope, plus valid B-BBEE certificate/sworn affidavit for each Targeted Enterprise.

Penalties (rates and maximum amounts in Contract Data):

• Late performance
• Subcontracting target shortfall
• Non-disclosure of subcontracting arrangements
• Poor quality documentation/design (additional time at hourly tariffs)
• Maximum penalty may lead to termination and completion at Service Provider's cost.

CSD registration: Mandatory at tender closing date.

Tax compliance: SARS TCS PIN or printed TCS certificate; each JV partner/sub-contractor must submit separate TCS certificate/PIN/CSD number.

COIDA: Valid Letter of Good Standing.

B-BBEE: Valid B-BBEE verification certificate (SANAS accredited) or sworn affidavit (for EME/QSE) for preference points. Non-submission scores zero preference points but does not disqualify. B-BBEE improvement/retention plan required within 30 days of contract signature for Level 4 and below.

CIDB: Not explicitly required for consulting engineering services; tender uses CIDB standard conditions of tender.

Professional registration: Key Persons likely require ECSA registration (not explicitly stated).

Joint Ventures: Allowed with one Targeted Enterprise partner; JV agreement required.

Foreign suppliers: Questionnaire required if foreign-based.

National Treasury defaulters list: Tenderers and directors must not be listed.

Supply chain abuse: Must not have abused SCM system.

Previous performance: Must not have failed to perform on previous contract.

Compulsory briefing attendance: Mandatory.

Single submission rule: No multiple tenders for same project by same entity or Key Persons.

Fragment from document: Bid Evaluation Committee (BEC) noted (on another SANRAL project). Penalty for sub-standard/poor quality draft documentation/design: Employer entitled to levy penalty for additional time spent correcting at hourly tariffs under Additional Duties. Full evaluation criteria detailed in main evaluationCriteria section.