Consulting engineering services for the routine road maintenance in the free-state province - batch 2

Briefing session: 01 September 2026 at 11:00 am. Venue not clearly stated in the source. Attendance not stated as compulsory.

SANRAL Free State Province office: College Court, 195 Nelson Mandela Drive, Westdene, Bloemfontein, 9301.

Vendor registration and banking details submissions by email: Eastern Region [email protected] (marked as applicable region).

SAP Ariba registration queries: [email protected] or [email protected].

Returnable documents — all must be completed, signed and submitted with the tender:

• Form of Offer (incorporating SBD7): commits the bidder to the contractual obligations and confirms acceptance of the conditions of tender.
• Form A2: Certificate of Authority for signature (Board resolution).
• Form A4: Schedule of Deviations or Qualifications by the tenderer.
• Form A12: Tenderer's B-BBEE Verification Certificate.
• Form C1.1.4: Form of Banking Details (with SANRAL Vendor Application Form if not already registered).
• Form C1.1.5: Tax Compliance Permission Declaration.
• Full Central Supplier Database (CSD) Report; if a Joint Venture, provide all JV partners' CSD Reports and the JV agreement.
• B-BBEE Certificate.
• Indemnity letter on letterhead stating bank details as per CSD Report.

Submission notes:

• The offered total of prices (inclusive of VAT) must be brought forward from Part C2.3: Pricing Schedule Summary; if any difference, the Pricing Schedule Summary total prevails.
• Alternative offers must be submitted on a separate Form of Offer, numbered, and only if permission was granted; otherwise the tender is declared non-responsive.
• The tender must be submitted without deviations or qualifications other than those stipulated in Form A4.

Bidders must: submit a completed Form of Offer (incorporating SBD7) with no deviations or qualifications except those listed in Form A4 (Schedule of Deviations or Qualifications); claim B-BBEE status via Form A12 with a valid B-BBEE Verification Certificate (subject to Tender Data 5.11.8); be tax compliant (SARS TCS status, with Tax Compliance Permission Declaration); be registered on the Central Supplier Database (CSD) and provide CSD reports; if a Joint Venture, provide the JV agreement and all partners' CSD reports; provide proof of OHS Specialist registration with SACPCMP (Professional Construction HSE Agent for Design Phase, and Construction HSE Manager or Professional Construction HSE Agent for Construction Phase); provide proof of Key Person qualifications; and register on SAP Ariba. The Form of Acceptance requires delivery of insurance proof, banking details, tax compliance permission, ITIS registration, and OHS registration within 14 days. Failure to meet these obligations constitutes repudiation.

Scope: Consulting engineering services for routine road maintenance of national routes. The contract footprint covers roads, road sections, road reserves, SANRAL properties and related assets identified in the Scope of Work, plus any Transferred Road added by written instruction.

Services include construction monitoring/supervision, managing and co-ordinating the Works Contract, and overseeing/inspecting the Works in accordance with the Employer's requirements.

Key deliverables include a Road Condition Report (compiled at 6-monthly intervals) covering route description, traffic data, road furniture, bridges, culverts, erosion protection, edge breaks, shoulder repairs, pavement layer repairs, surface cracks, rumble strips, illegal advertising, slope stability, pedestrian paths, route marker boards, pavement management system information, historic maintenance information, expenditure, visual assessment of pavement, contractor/sub-contractor information, and future maintenance and rehabilitation projects.

Visual condition assessment must follow TMH 9 (Standard Visual assessment manual for flexible pavements). Other guidelines include TRH 16, SABITA bituminous pavement repairs, South African Road Traffic Signs Manual (SARTSM), Site Management System for Routine Road Maintenance Contracts, National Slope Management Systems, Road Incident Management System, Drainage Manual (5th Edition), and Manual on Bi-Annual Bridge, Culvert and Gantry Inspections.

The Service Provider must maintain an Emergency Response Plan for 24-hour incident notification, mobilisation, coordination, traffic accommodation, emergency works, reporting, recovery and post-incident review.

All reports and communications must be in English.

Pricing: The offered total of prices (inclusive of VAT) is brought forward from Part C2.3: Pricing Schedule Summary. Payment is made in accordance with the Conditions of Contract identified in the Contract Data.

Insurance: The Service Provider must provide proof of insurance in terms of the Contract Data and clause 5.4 of the General Conditions of Contract, with proof of validity provided monthly until contract completion. Equipment and materials furnished by the Employer must be insured for full replacement value at the Service Provider's expense unless otherwise stated.

Penalties: The Employer may levy a penalty for each day of delay in performance, at the rate and up to the maximum amount stated in the Contract Data. Penalties also apply for non-disclosure of sub-contracting arrangements and for failure to capture structures inventory updates, as stated in the Contract Data.

Payment is by Electronic Funds Transfer; the bidder must complete the Form of Banking Details.

CSD registration: Full Central Supplier Database (CSD) Report required; for Joint Ventures, all partners' CSD Reports.

Tax compliance: Tax Compliance Permission Declaration (Form C1.1.5) granting SARS permission to disclose tax compliance status to SANRAL on an ongoing basis, including for sub-contractors, undisclosed principals and partners. A SARS compliance check is done on the successful tenderer; if non-compliant, proof of compliance must be provided within 7 working days of the Form of Acceptance.

B-BBEE: B-BBEE contributor status level claimed as per Form A12, with Verification Certificate attached. Targeted Enterprise must be at least 51% owned by black people, have B-BBEE status level one or two, not share equity with the Service Provider, be registered under the Companies Act or Close Corporation Act, and be registered on CSD. References to EME, QSE, B-BBEE status are per the amended Construction Sector Codes (Government Gazette No 41287, 1 December 2017).

OHS: The Service Provider's OHS Specialist must be registered with SACPCMP as a Professional Construction HSE Agent for the Design Phase and as a Construction HSE Manager or Professional Construction HSE Agent for the Construction Phase.

Other: Proof of registration on the Employer's Project Information Module (ITIS) and registration on SAP Ariba before the hand-over meeting.

The bidder is appointed as a member/technical advisor of the Bid Evaluation Committee (BEC) — note that this will be on another SANRAL project.

Penalty provisions: If draft documentation and/or design is of sub-standard/poor quality, the Employer may levy a penalty for additional time spent correcting the documentation/design to the required acceptable standard, at the hourly tariffs specified under Additional Duties.