Panel of contractors: plumbing & drainage maintenance (24 months) — ehlanzeni district municipality

SCM enquiries: Ms N Mahlangu, telephone 013 766 6000, email [email protected]. Technical enquiries: Mr S Mthembu, telephone 013 766 6000, email [email protected]. Physical submission address: Department of Public Works, Roads and Transport, Nelspruit Regional Office, 30 Brown Street, Nelspruit, 1200.

Submission method: sealed bid deposited in the tender box at the Department of Public Works, Roads and Transport, Nelspruit Regional Office, 30 Brown Street, Nelspruit, 1200. Bids must be submitted on the official bid document (SBD 1) and accompanied by all returnable documents. No electronic, faxed, emailed, or late submissions will be accepted. The bid box is open weekdays 07:30–16:00. Bidders must ensure the bid is placed in the correct box before the closing time.

Two-stage evaluation: Stage 1 — Mandatory administrative compliance (CSD registration, valid tax compliance status, CIDB grading 3SO or higher, completed and signed SBD 1, SBD 3.2, SBD 4, SBD 6.1, SBD 8, SBD 9, Authority to Sign, proof of attendance at compulsory briefing). Non-compliant bids are disqualified. Stage 2 — Functionality scoring (minimum 60/100 to proceed): Company experience in plumbing and drainage maintenance (30 points), Key personnel qualifications and experience (30 points), Plant and equipment ownership or hire agreements (20 points), Methodology and programme (20 points). Stage 3 — Price and preference points under the 80/20 system (80 points price, 20 points B-BBEE).

Panel of contractors for plumbing and drainage maintenance across Ehlanzeni District Municipality for 24 months. Scope includes: reactive and planned maintenance of water supply systems (pipes, valves, meters, tanks, pumps), sewer and drainage systems (blockages, pipe repairs, manholes, pump stations), stormwater drainage (cleaning, repairs, erosion control), and sanitation facilities (toilets, septic tanks, conservancy tanks). Work is issued via task orders; each task order specifies location, scope, and completion period. Contractors must respond to emergency call-outs within 4 hours and routine tasks within 5 working days. All work must comply with SANS 10252-1, SANS 10254, National Building Regulations, and municipal by-laws. Contractors must provide own plant, tools, materials, and transport. Key personnel required: registered plumber (PCO) and site supervisor with minimum 5 years' experience in municipal plumbing maintenance.

Pricing: SBD 3.2 (non-firm pricing schedule) with rates for labour (artisan, semi-skilled, general worker), plant hire, materials (mark-up percentage), and transport. Rates are fixed for the first 12 months; escalation at CPI for the second 12 months. Payment: within 30 days of certified invoice. Performance guarantee: 10% of the contract value (or per task order) as a bank guarantee or insurance bond, submitted within 14 days of appointment. Retention: 10% per task order, released after defects liability period (3 months). No advance payment. Contractors must demonstrate financial capacity: minimum annual turnover of R2 million or access to credit facilities of R500,000.

Mandatory: CSD registration (active), valid SARS tax compliance status PIN, CIDB grading 3SO or higher (Plumbing), CIPC registration, B-BBEE certificate or sworn affidavit (for preference points), Letter of Good Standing (COIDA), Proof of attendance at compulsory briefing. Returnable forms — all must be completed, signed, and submitted: SBD 1 (Invitation to Bid / Offer), SBD 3.2 (Pricing Schedule – Non-firm Prices), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), Authority to Sign / Board Resolution. Local production and content: not stipulated. Joint ventures allowed if each partner meets CIDB 3SO and a consolidated B-BBEE certificate is submitted.