Maintenance, upgrade and support of electronic security systems for national treasury buildings (3 years)

{"name":null,"email":null,"phone":null,"department":"OF NATIONAL TREASURY","address":"ionality"}

Bidders must be natural persons or juristic entities able to provide the required services. Non-residents must comply with the questions regarding work permits and tax status. The department may require copies of passports. No specific eligibility thresholds (e.g., B-BBEE level, CIDB grading) are stated in the provided document.

supply services on behalf of a Labour

Broker?

2. Are you subject to the control or supervision of the

National Treasury (NT)? Including, but not limited

to, the following:

 The manner of duties performed;

 The hours of work

Bidders who are natural persons must complete Questionnaire A (Contractors'/Suppliers' Questionnaire – Individuals). The questionnaire requires disclosure of personal details including ID or passport number, nationality, income tax reference number, and residential and postal addresses. Non-citizens must provide a certified copy of a work permit. Bidders in possession of a tax clearance certificate or exemption certificate (IRP30) must furnish a certified copy. The questionnaire asks whether the bidder supplies services on behalf of a labour broker, is subject to the control or supervision of the National Treasury, is paid at regular intervals, receives benefits such as leave pay or medical aid, has been in full-time employment of the NT, requires NT to provide equipment or office space, supplies services only to the NT, works more than 22 hours per week, and related employment-status questions. Non-residents must answer questions about returning to their jurisdiction, contract duration exceeding three years, employer residency in South Africa, and agree to submit passport copies if required. The representative of the enterprise must confirm the accuracy of the information and undertake to inform the NT of any changes while receiving payment.

The tender is for the appointment of a service provider for the maintenance, upgrade and support of electronic security systems for National Treasury buildings for a period of three (3) years.

Closing date: 04 September 2026 at 11:00 AM.

Bidding procedure enquiries: National Treasury. Technical enquiries: [email protected].

Returnable documents: SBD 3.3 Pricing Schedule (Printing) must be completed, signed and submitted. The offer must be valid for 90 days from the closing date. Bidders must indicate the period required for commencement after acceptance of the bid. Bidders must state whether rates are firm for the full period; if not, provide the basis for adjustments (e.g., CPI).

No specific evaluation criteria are stated in the provided document. Bidders must comply with the general conditions of the tender and complete the pricing schedule as required.

The scope is the maintenance, upgrade and support of electronic security systems for National Treasury buildings for a period of three (3) years. Services must be quoted in accordance with the attached terms of reference.

Bidders must complete the SBD 3.3 Pricing Schedule (Printing). The bid price must be in RSA currency inclusive of VAT. A total cost for the assignment and a total cost breakdown must be provided. The financial proposal must cover all assignment activities and outputs. Bidders must state the period required for commencement after acceptance of the bid. Bidders must indicate whether rates are firm for the full period; if not, provide the basis for adjustments (e.g., CPI).

Bid price must be quoted in RSA currency inclusive of VAT. Bidders must provide a total cost for the assignment and a total cost breakdown. The financial proposal must cover all assignment activities and outputs. Rates may be firm or adjustable; if adjustable, provide the basis (e.g., CPI).

No specific compliance requirements are stated in the provided document.

The bid is for the appointment of a service provider to maintain, upgrade and support the existing Hikvision-Hikcentral Electronic Security Systems for National Treasury buildings for a period of three years. The systems comprise integrated access control and CCTV monitoring for Block A and C, Riverwalk Office Park, 41 Matroosberg Road, Ashlea Gardens. The contract will be subject to the General Conditions of Contract (GCC) and the Preferential Procurement Policy Framework Act (PPPFA) 2022 regulations. The Special Conditions of Contract (SCC) supplement the GCC; where conflict, SCC prevails.

Closing date: 04 September 2026 at 11:00. Briefing session: 21 August 2026, 10:00-11:00, virtual via Microsoft Teams (link provided). The briefing is described as 'highly recommended' but also 'compulsory' in the document; treat as mandatory. Enquiries deadline: 31 August 2026. Bid validity period: 90 days.

Bid enquiries: [email protected]. All enquiries must be in writing. No other contacts provided.

Bids must be submitted online through the e-Tender Publication portal at https://www.etenders.gov.za/. Manual or hardcopy bids are not acceptable. The Pricing Schedule (SBD 3.3) must be submitted in the provided format. Non-compliance with online submission invalidates the bid. Returnable documents include: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 3.3 (Pricing Schedule), PSIRA registration certificate, full CSD report, CIPC documents, CVs, Honeywell OEM accreditation, valid tax clearance or SARS pin, and proof of specific goals. A signed teaming agreement is required if applicable. Bidders must follow the sequential submission format as per the checklist.

Evaluation is in four phases: Phase 1 Mandatory Requirements (Pricing Schedule and PSIRA registration), Phase 2 Legislative and other standard bidding requirements (SBD 1, SBD 4, SBD 6.1, CSD report, CIPC documents, Honeywell accreditation, tax clearance), Phase 3 Functionality (minimum threshold 60%), Phase 4 Price and Specific Goals (80/20 preference point system). Functionality criteria: Proven Track Record (weight 40) – minimum 3 reference letters with supporting PO/completion certificate/SLA for Hikvision maintenance; Approach and Methodology (weight 20) – plan covering project plan, timeframes, risk mitigation, resource management; Senior Technician experience (weight 20) – minimum 5 years in Hikvision maintenance/installation; Junior Technician experience (weight 20) – minimum 3 years in Hikvision maintenance/installation. Price points calculated using formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals points: up to 5 points each for ownership by Black people, women, youth, and disabled people, based on percentage ownership.

Scope: Maintenance, upgrade and support of Hikvision-Hikcentral Electronic Security Systems (integrated access control and CCTV monitoring) for National Treasury buildings, specifically Block A and C, Riverwalk Office Park, 41 Matroosberg Road, Ashlea Gardens. Contract duration: three years. Services include: Monthly Preventative Maintenance (PM) – OEM-recommended tasks, visual inspections, operational testing, cleaning, data backups, performance verification, provision of labour, consumables, minor parts, and incidental expenses; at least two dedicated OEM-certified technicians; PM service report after each task. Non-Emergency Corrective Maintenance (NECM) – restore system to operational status, repair/replacement of faulty components, provision of labour, consumables, minor parts. Emergency Corrective Maintenance (ECM) – 24/7/365 availability, telephone response within 4 hours, on-site response within 8 hours, service report after completion. Installation and upgrade of additional hardware/software, working with third parties. Provision of consumables: access cards, lanyards, card holders, card printing and laminating ribbon, printable stickers and cards, minor parts, other consumables for employee enrolment. Replacement/repair of non-ICT related items; ICT items procured through NT ICT process.

Bidders must submit an approach and methodology plan covering: project plan, timeframes, risk mitigation plan, resource management plan, and provision for unplanned and unforeseen incidents. The plan will be scored based on completeness and quality.

Senior technician: minimum 5 years' experience in maintenance or installation of Hikvision Security Systems. Junior technician: minimum 3 years' experience in maintenance or installation of Hikvision Security Systems. CVs with verifiable references must be submitted. Proven track record: minimum 3 reference letters with supporting PO/completion certificate/SLA for Hikvision maintenance services, each including client name, project description, contact person, phone number, business address, and project period.

Preventative Maintenance (PM) must follow OEM-recommended tasks, including inspections, cleaning, software updates, operational testing, adjustments, lubrication, data backups, and performance verification. PM service report required after each task, describing procedures performed, system status, and recommendations. Non-Emergency Corrective Maintenance (NECM) includes problem diagnosis, repair/replacement of faulty components, and verification of repair. Emergency Corrective Maintenance (ECM) requires 24/7/365 availability, telephone response within 4 hours, on-site response within 8 hours, and a service report after completion. All maintenance activities must be performed by OEM-certified technicians.

Pricing must be submitted on the provided Pricing Schedule (SBD 3.3) without altering its structure. Prices must be inclusive of all costs, handling fees, delivery costs, and 15% VAT. Non-submission or non-compliant pricing schedule invalidates the bid. No bonds or guarantees specified.

Mandatory: PSIRA registration as Security Service Provider (valid for contract period). SBD 3.3 Pricing Schedule. Other requirements: SBD 1, SBD 4, SBD 6.1, full CSD report, CIPC documents, Honeywell OEM accreditation, valid tax clearance certificate or SARS pin, proof of specific goals. Bidders must be registered on CSD; tax compliance status verified through CSD or SARS. For joint ventures, each party must be registered on CSD. Failure to submit required documents may invalidate the bid after 7 calendar days to rectify.

No specific health and safety requirements are stated in the document. The service provider must comply with general conditions of contract and applicable legislation.

Contract duration: three years. National Treasury may increase or decrease the number of buildings/sites/facilities, with proportional price adjustment. National Treasury may reject work not meeting standards and engage another provider; 30 days written notice for termination due to non-performance. Bidders must not amend bid conditions or set counter conditions. National Treasury may issue addenda before closing. Shortlisted providers will be screened and vetted. Fronting is not supported; investigations may be conducted, and failure to prove no fronting within 14 days may invalidate bid and lead to restriction up to 10 years. State reserves rights: not to award, appoint more than one provider, request further information, verify information, withdraw/amend conditions, remedy incorrect awards. Subcontracting: bidder remains responsible; must declare intention and percentage of subcontracting. No third-party agreements binding on State. Successful bidder must sign acceptance letter and SLA; no cession without consultation.

Evaluation phases: Phase 1 Mandatory Requirements (Pricing Schedule, PSIRA registration), Phase 2 Legislative and other standard bidding requirements (SBD 1, SBD 4, SBD 6.1, CSD report, CIPC documents, Honeywell accreditation, tax clearance), Phase 3 Functionality (minimum 60% threshold), Phase 4 Price and Specific Goals (80/20 preference point system). Functionality criteria: Proven Track Record (40%), Approach and Methodology (20%), Senior Technician experience (20%), Junior Technician experience (20%). Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: up to 5 points each for ownership by Black people, women, youth, and disabled people.

Bidders must complete Questionnaire B. If classified as a labour broker, they must furnish a certified copy of an IRP30 valid for the contract period. Bidders must not be regarded as employees of the National Treasury. Bidders must not have more than 80% of their income from one client (unless otherwise indicated). Bidders must not have employment contract elements or receive payment for no work. Bidders must disclose any prior SARS classification as a labour broker or personal services company and any changes to that status.

supplying the National Treasury (NT)

with a person/s? If so, furnish a certified copy of an

IRP30, which is valid for the period of the contract.

2. Is the service

Bidders must complete the Contractors'/Suppliers' Questionnaire (Questionnaire B) for all service providers excluding individuals. The questionnaire requires:

• Registered name and certified copy of registration.
• Nature of legal entity, trade name, registration number, date of incorporation, jurisdiction of incorporation and effective management.
• Income tax reference number, Employees' Tax reference number, and VAT number with certified copy of VAT 103 certificate.
• Postal and physical address, telephone, fax, and email.
• Answers to questions determining whether the bidder is a labour broker or personal services company, including providing a certified copy of IRP30 if classified as a labour broker.
• The representative must confirm the information is accurate and undertake to inform the National Treasury of any changes while receiving payment.

{"name":null,"email":null,"phone":null,"department":null,"address":".........................................................."}

Returnable documents: SBD 6.1 Preference Points Claim Form (completed, signed, with supporting proof for specific goals claimed).

Failure to submit proof for claimed specific goals means no preference points are awarded.

The organ of state may require substantiation of any preference claim before or after adjudication.

80/20 preference point system applies.

Price: maximum 80 points, scored using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).

Specific goals: maximum 20 points, allocated as follows:

• Youth-owned company: up to 5 points (100% = 5, 75-99% = 3, 60-74% = 2, 51-59% = 1, 0-50% = 0).
• Black-owned company: up to 5 points (same thresholds).
• Women-owned company: up to 5 points (same thresholds).
• Disabled-owned company: up to 5 points (same thresholds).

Bidders must indicate how they claim points for each specific goal.

income-generating contracts)

SBD 6.1 Preference Points Claim Form: must be completed and signed, certifying that claimed specific goals are true and correct. Fraudulent claims may lead to disqualification, contract cancellation, restriction from state business for up to 10 years, or criminal prosecution.

Specific goals under the 80/20 system: up to 5 points each for youth-owned, Black-owned, women-owned, and disabled-owned companies, based on ownership percentage thresholds (100% = 5, 75-99% = 3, 60-74% = 2, 51-59% = 1, 0-50% = 0).

80/20 preference point system applies. Price is scored out of 80 using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals are scored out of 20, with up to 5 points each for youth-owned, Black-owned, women-owned, and disabled-owned companies, based on ownership percentage thresholds (100% = 5, 75-99% = 3, 60-74% = 2, 51-59% = 1, 0-50% = 0). Bidders must indicate how they claim points for each goal.

The CV template (Annexure A1) is a prerequisite for evaluation. CVs must be completed strictly on the provided template, be no longer than 4 A4 pages, use a minimum font size of 10, and be signed by the nominated individual. CVs must specifically and clearly address the service requirements for evaluation purposes. The actual CV information may supplement the completed template.

No specific requirements found

Closing date: 04/09/2026 at 11:00 AM.

Bidding procedure and technical enquiries: Supply Chain Management, email [email protected].

Bids must be submitted online via the e-Tender Portal (https://www.etenders.gov.za/). A tutorial on uploading bid documents is available at https://youtu.be/B7pNseNJYHM.

Bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document. Late bids will not be accepted.

Returnable documents include: SBD1 (Invitation to Bid) completed and signed, proof of authority to sign (e.g., company resolution), and any other forms specified in the bid document.

Bidders must be registered on the Central Supplier Database (CSD) and provide a valid tax compliance status (TCS) PIN or certificate. Bidders must not be persons in the service of the state, nor companies or close corporations with directors/members who are persons in the service of the state. Bidders must complete and submit all mandatory SBD forms, including SBD 4, SBD 6.1, SBD 6.2, SBD 7.1/7.2, SBD 8, and SBD 9. Bidders must provide proof of authority for the signatory.

The service provider will be responsible for the maintenance, upgrade and support of the electronic security systems for National Treasury buildings. The contract period is three (3) years.

Bidders must be tax compliant and must submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. Alternatively, a CSD number may be provided if registered on the Central Supplier Database (CSD).

For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

Bids will not be considered from persons in the service of the state, or companies/close corporations with directors/members who are in the service of the state.

Failure to provide or comply with any of the above particulars may render the bid invalid.

Bidding procedure and technical enquiries may be directed to Supply Chain Management at [email protected].

Returnable documents: The CV template (Annexure A1) is a mandatory returnable. It must be completed, signed by the proposed resource, and submitted with the bid. The CV must not exceed 4 A4 pages, use a minimum font size of 10, and specifically address the service requirements for evaluation.

The CV template (Annexure A1) is a prerequisite for evaluation. CVs must clearly and specifically address the service requirements. The CV must be signed by the proposed resource and adhere to the format, length, and font size requirements.

The CV template collects details of the nominated individual: personal information (name, surname, date of birth, nationality, ID/passport number), education and qualifications (institution, dates, qualification obtained), language skills (with competency levels), membership of professional bodies (described in full, no acronyms), professional experience (work history in descending order, indicating current employment), and three references with full contact details.

The CV template must be strictly adhered to, with a maximum length of 4 A4 pages and a minimum font size of 10. CVs must specifically address the service requirements for evaluation purposes, be signed by the proposed resource, and the template is a prerequisite with actual CV information as a supplement. The template collects details of the nominated individual including personal information, education/qualifications, language skills, professional body memberships, professional experience, and three references.

Department: Supply Chain Management

Returnable documents: SBD 4 (Bidder's Disclosure) must be completed, signed, and submitted with the bid. The disclosure requires bidders to declare any employment by the state, relationships with procuring institution staff, or interests in related enterprises. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified.

Bidders must not be employed by the state unless disclosed. Bidders must not have a relationship with any person employed by the procuring institution unless disclosed. Bidders must not have an interest in any other related enterprise unless disclosed. Bidders must certify that the bid was prepared independently, without collusion, and that its terms have not been disclosed to competitors. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

Bidders must complete and submit SBD 4 (Bidder's Disclosure). Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Bids must be submitted by the closing time; late bids are not considered. The purchaser is not liable for costs incurred in preparing or submitting a bid. All returnable forms must be completed, signed, and submitted with the bid. The General Conditions of Contract (GCC) form part of all bid documents and may not be amended. Special Conditions of Contract (SCC) supplement the GCC and prevail in case of conflict.

Unable to extract eligibility criteria

Goods supplied must conform to the standards mentioned in the bidding documents and specifications. The purchaser may inspect, test, and analyze supplies; non-compliant supplies may be rejected at the supplier's cost and risk.

Goods supplied must conform to standards in the bidding documents and specifications. The purchaser may inspect, test, and analyze supplies; non-compliant supplies may be rejected at the supplier's cost and risk.

Performance security: the successful bidder must furnish a performance security within 30 days of contract award, in the amount specified in the Special Conditions of Contract. Acceptable forms include a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. Payment: the purchaser must pay within 30 days of invoice submission, unless otherwise specified in the SCC. Prices quoted in the bid are firm and may not vary unless authorized in the SCC.

Tax clearance: no contract will be concluded with a bidder whose tax matters are not in order; an original tax clearance certificate from SARS must be submitted prior to award. The GCC also prohibits collusive bidding and restrictive practices; bidders must not engage in such practices.

The contract is governed by the General Conditions of Contract (GCC). Key terms include: the supplier must not assign obligations without prior written consent; subcontracts must be notified to the purchaser; delays in performance may incur penalties calculated at the prime interest rate per day of delay; the purchaser may terminate for default if the supplier fails to deliver or performs corrupt or fraudulent practices; termination for insolvency is possible; disputes are first resolved by mutual consultation, then mediation, then South African courts; the contract is written in English and interpreted under South African law; the supplier must indemnify the purchaser against third-party patent claims; the supplier must permit inspection of records and audits.