Service and repair of fire protection equipment – south african post office kwazulu-natal (2-Year contract)

The tender is for a two-year contract to service and repair fire protection equipment at South African Post Office facilities in the Central Region. The document provides a detailed list of sites and quantities for each area, including the Free State (Bloemfontein and Welkom areas), Northern Cape (Kalahari and Diamondfield areas), North West (Mafikeng and Rustenburg areas), and Central Eastern Cape. The equipment types are DCP and CO2 extinguishers, hose reels, and hydrants.

No specific eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading) are stated in the extracted document. Bidders must complete the pricing schedule and sign the declaration. The document includes standard forms (e.g., SBD forms) but their specific requirements are not detailed in the extracted text.

The scope covers the service and repair of fire protection equipment at South African Post Office sites across the Central Region, including the Free State, Northern Cape, North West, and Central Eastern Cape. The equipment includes dry chemical powder (DCP) extinguishers in 9kg and 4.5kg sizes, carbon dioxide (CO2) extinguishers in 2kg and 5kg sizes, hose reels, and hydrants. The document lists specific sites and quantities for each area, such as Bloemfontein, Welkom, Upington, Kimberley, Mafikeng, Rustenburg, and Aliwal North. Bidders must service the quantities indicated for each site.

Bidders must quote rates that include the cost of all labour, equipment, materials, and consumables required to execute the service, as well as value added tax (VAT). The pricing schedule requires rates for each service line: service of 9kg DCP extinguishers (quantity 311), 2kg CO2 extinguishers (quantity 121), 5kg CO2 extinguishers (quantity 126), and unspecified quantities for 4.5kg DCP, hose reels, and hydrants. The total price must include VAT at 15%.

No specific requirements found

The tender is for the appointment of a service provider for a two (2) year service and repair of fire protection equipment. Bidders must confirm they have a minimum of two (2) years' experience in providing maintenance on fire protection equipment services, and must list clients with contact details for verification.

Bidders must have a minimum of two (2) years' experience in providing maintenance on fire protection equipment services. SAPO reserves the right to conduct due diligence by contacting the bidders' clients to confirm the experience.

The service provider will be appointed for a two (2) year period to service and repair fire protection equipment. Bidders must provide details of at least one client for whom they have performed such maintenance, including contact details (name, phone, email).

The tender is for the appointment of a service provider for a two-year service and repair of fire protection equipment. The scope covers multiple sites in the Gauteng region, including post offices, depots, area offices, and mail centres. The equipment includes various sizes of dry chemical powder (DCP) and carbon dioxide (CO2) extinguishers, hose reels, and hydrants/foam systems. Quantities are specified per site in the annexure.

Bidders must be registered on the Central Supplier Database (CSD) and must have a valid tax clearance certificate from the South African Revenue Service (SARS).

The scope covers the service and repair of fire protection equipment across multiple sites in the Gauteng region, including the City of Johannesburg (CoJ) Central, North, South, and Ekurhuleni areas. Sites include post offices, depots, area offices, and mail centres. Equipment types include dry chemical powder (DCP) extinguishers in sizes 13kg, 9kg, 8kg, 4.5kg, and 2kg; carbon dioxide (CO2) extinguishers in 5kg and 2kg; hose reels; and hydrants/foam systems. Quantities are specified per site in the annexure. The contract duration is two years.

Bidders must quote rates that include the cost of all labour, equipment, materials, and consumables required to execute the service, as well as value added tax (VAT). The pricing schedule lists quantities for each service item: 415 units for 9kg DCP, 405 units for 4.5kg DCP, 123 units for 5kg CO2, 325 units for 2kg CO2, and 153 units for hose reels. Other items (13kg DCP, 8kg DCP, 2kg CO2, hydrants) have quantities to be filled in by the bidder. The total price must include VAT at 15%.

The tender covers the service and repair of fire protection equipment at South African Post Office sites across KwaZulu-Natal, including extinguishers, hose reels, hydrants, and sprinkler systems at two Durban locations.

Returnable documents: the completed pricing schedule (Annexure D) signed by a delegated signatory with authority to bind the bidder. No other returnable forms are specified in the document.

The document does not specify a scoring method, preference point system, or minimum qualifying thresholds. Bidders must warrant that the quoted pricing is free of errors and omissions and that they can deliver the service at the quoted price.

Scope: two-year service and repair of fire protection equipment at South African Post Office sites in KwaZulu-Natal. The document lists sites by region (eThekwini, Midlands, Ngome, North Coast, South Coast) with building names, types, and physical addresses. Quantities of extinguishers (9kg DCP, 4.5kg DCP, 2kg DCP, 2kg CO2, 5kg CO2), hose reels, and hydrants are indicated per site. Additional services: service sprinkler system at Durban regional office (replace two alarm balls) and at Durban mail centre (repair/replace rusted and damaged pipes on canopy section).

Pricing must be quoted as rates that include all labour, equipment, materials, consumables, and value-added tax. The pricing schedule lists service descriptions with quantity, rate, and cost columns. A subtotal, VAT at 15%, and total price are required. The bidder warrants the pricing is free of errors and omissions.

No specific compliance requirements (e.g., CSD, tax clearance, B-BBEE, CIDB) are stated in the document.

The tender is for the service and repair of fire protection equipment at South African Post Office sites in the Western Region over a two-year period. The document lists numerous sites with their physical addresses and the quantities of fire extinguishers, hose reels, and hydrants to be serviced at each.

Returnable documents: completed SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), and the pricing schedule (Annexure F). All must be signed and submitted before the closing time.

Bidders must complete all required forms and meet the requirements in the tender document. No specific scoring split or preference points system is stated.

Scope: service and repair of fire protection equipment at various South African Post Office sites in the Western Region. The pricing schedule lists quantities for servicing fire extinguishers of various types and sizes (e.g., 2 kg, 4.5 kg, 8 kg, 9 kg, 18 kg DCP; 5 kg CO2), fire hose reels, and hydrants. Quantities include 248 for 4.5 kg DCP, 231 for 9 kg DCP, 228 for 5 kg CO2, and 114 for fire hose reels. Sites include post offices and facilities in the Western Cape, such as Cape Town, Bellville, Stellenbosch, George, and others.

Bidders must quote rates that include all labour, equipment, materials, consumables, and value-added tax (VAT). The pricing schedule requires a breakdown of rates and costs, with a subtotal, VAT at 15%, and total price.

No specific compliance requirements are stated in the document.

Bidders must quote rates that include the cost of all labour, equipment, materials and consumables required to execute the service.

No eligibility criteria specified

The tender is for the appointment of a service provider for a two-year service and repair of fire protection equipment at South African Post Office sites in the Eastern Cape region. The work covers fire extinguishers, hose reels, hydrants, and lay-flat hose systems across multiple areas including East London, Midlands, Mthatha, and Port Elizabeth.

No explicit eligibility criteria (CSD registration, tax clearance, B-BBEE level, CIDB grading, professional registrations, local content) are stated in the provided document. Standard National Treasury forms (SBD 1, 3.1, 4, 6.1, 6.2, 8, 9, Authority to Sign) are likely required but are not detailed in the extracted content.

The service covers the servicing and repair of fire protection equipment at South African Post Office sites across the Eastern Cape region, including the East London, Midlands, Mthatha, and Port Elizabeth areas. The scope includes fire extinguishers (9kg DCP, 4.5kg DCP, 2kg CO2, 5kg CO2), fire hose reels, hydrants, and lay-flat hose and booster systems. Bidders must quote rates that include all labour, equipment, materials, and consumables required to execute the service, and rates must include VAT. The pricing schedule lists quantities for some items: 109 units for 9kg DCP extinguishers, 201 units for 4.5kg DCP extinguishers, and 112 units for hydrants. The replacement of standard PVC heavy duty lay-flat hose, corrosion resistant, complete with accessories, is required for the Port Elizabeth Building at 259 Govan Mbeki Avenue.

Bidders must quote rates that include the cost of all labour, equipment, materials, and consumables, and must include VAT. The pricing schedule requires a breakdown of rates and costs for each service item, with a subtotal, VAT at 15%, and a total price. The bidder warrants that the pricing quoted is free of errors and omissions and that they are able to deliver the service at the quoted price.

The South African Post Office Limited requires suppliers to provide service maintenance and repairs of fire protection equipment at all national Post Office buildings, on an 'as and when' required basis, for a period of two (2) years, renewable after each year. Services are required across six SAPO regions: Central, Eastern Cape, Gauteng, Kwa-Zulu Natal, Northern, and Western Province.

Closing date and time: 2026/08/25 at 11:00. Clarification questions must be submitted in writing by 19 August 2026 at 16h00. No further questions will be entertained after this period. The validity period of the proposal is 120 days from the closing date.

Enquiries: Martin Lekhuleni, Procurement Specialist, Tel: 012 845 2667, Email: [email protected]. Address: South African Post Office Limited, Supply Chain Management, C/o James Drive and Moreleta Street, Silverton, 0184. Proposals may be emailed to [email protected].

Proposals must be submitted by email to [email protected] or hand-delivered to Cnr James Drive & Moreleta Street, Silverton, 0184, before the closing time of 11:00 on 2026/08/25. Late bids will not be accepted. Proposals must be completed in ink, with any amendments initialled, and all documents must be in English. One original proposal (marked 'original') must be submitted in an arch lever file, loose-leaf (not bound). Hand-delivered proposals must be sealed, with the bidder's name, description of proposal, RFQ number, closing date and time, and the name of the person for whose attention the proposal is intended on the outside, and the bidder's name and address on the reverse. Bidders must submit the following returnable forms: SBD1 (Invitation to Bid), SBD4 (Bidder's Disclosure), the Confidentiality and Non-Disclosure Agreement, and the Certificate of Acquaintance with Bid Documents. Bidders must also submit a list of directors and shareholders on company letterhead, with ID copies, CIPC certificate, and share certificates. Failure to submit all required data and information, or submitting after the deadline, will result in disqualification.

The bid will be evaluated in three phases: Phase 1 (Gatekeeping), Phase 2 (Bid Conditions), and Phase 3 (Commercial – Price 80 points, Specific Goals 20 points). Phase 1 requires submission of the pricing schedule; failure results in disqualification. Phase 2 requires submission of the following documents; if not submitted at closing, bidders have 2 working days to submit outstanding documents (excluding tax compliance, which allows 7 working days): proof of Public Liability Insurance of R5 million (valid and active, not a quote), a valid Letter of Good Standing for COIDA, a valid CIDB certificate with minimum grade 1SF (or a valid CRS number), details of at least 2 years' experience in fire protection equipment maintenance from two different clients (using Annexure BR), CSD registration, and tax compliance. Phase 3 uses the 80/20 preference point system: 80 points for price and 20 points for specific goals. Specific goals: 10 points for at least 51% Black owned, 5 points for at least 51% Youth owned, 3 points for at least 51% women owned, and 2 points for at least 1% owned by disabled individuals. Bidders not submitting specific goal requirements will score zero for that portion but will not be disqualified. Bidders must submit a valid B-BBEE certificate (SANAS accredited, sworn affidavit for EMEs/QSEs, or DTI certificate) at closing date; expired certificates or sworn affidavits are not accepted.

The service provider will be responsible for the service and repair of fire protection equipment at all national Post Office buildings, on an 'as and when' required basis, for a period of two (2) years, renewable after each year. Services are required across six SAPO regions: Central (Free State, Northern Cape, North West), Eastern Cape, Gauteng, Kwa-Zulu Natal (KZN, Free State), Northern (Limpopo, North West, Mpumalanga), and Western Province (Western Cape, Northern Cape). The scope includes inspection and maintenance of fire hose reels, fire hydrants (above and below ground), portable and wheeled fire extinguishers (water, foam, powder, and CO2), and gas extinguishing systems. Work must comply with applicable SABS standards, the Occupational Health and Safety Act, and Fire Department and Local Authority By-Laws. Specific SANS standards apply: SANS 1475 (Parts 1 & 2), SANS 10105, SANS 543, SANS 1128-1, SANS 1151, SANS 1322, SANS 1567, SANS 1825, SANS 1910, SANS 10019, SANS 10400-T, SANS 10400-W, and OSH Act Pressure Equipment Regulations 19(1) & 2. For gaseous extinguishing systems, SANS 369, SANS 306, and SANS 14520 apply. Maintenance activities must be recorded and worksheets/job cards submitted to SAPO, with sign-off by authorised SAPO officials. A signed inspection report detailing equipment positioning, condition, due replacement, functionality, and next service interval must be provided. All defects must be reported in writing to the designated SAPO official. Service and repairs must be completed within two months of the 'next service due date'. A project plan must be issued upon award. Emergency repairs must be reported promptly. The bidder must provide all consumables and use its own equipment and transport. Personnel working in sensitive security areas must be cleared to 'CONFIDENTIAL' level by SAPO, at the bidder's cost, and must wear uniforms and security identification cards.

The scope of work includes inspection and maintenance of fire hose reels, fire hydrants (above and below ground), portable and wheeled fire extinguishers (water, foam, powder, and CO2), and gas extinguishing systems. Specific procedures include checking for corrosion and damage, verifying pressure, weighing extinguishers, replacing O-rings and washers, refilling extinguishers, and completing service labels. For gas systems, pipework must be pressure tested, control valves checked, containers examined for damage, and contents verified (liquefied gas within 10% and non-liquefied within 5% of correct charge; CO2 containers weighed or liquid level indicator used, with loss of more than 10% requiring replacement or refill).

Bidders must have a minimum of two (2) years' experience in providing maintenance on fire protection equipment services, from two (2) different clients. Full details of recently executed projects and contactable references must be provided, using Annexure BR as a template. The bidder's key resource must be approved and registered by SAQCC (Fire).

Workmanship must comply with applicable SABS standards, the Occupational Health and Safety Act, and Fire Department and Local Authority By-Laws. Inspections and service must take account of SANS standards: SANS 1475 (Parts 1 & 2), SANS 10105, SANS 543, SANS 1128-1, SANS 1151, SANS 1322, SANS 1567, SANS 1825, SANS 1910, SANS 10019, SANS 10400-T, SANS 10400-W, and OSH Act Pressure Equipment Regulations 19(1) & 2. For gaseous systems, SANS 369, SANS 306, and SANS 14520 apply. Maintenance activities must be recorded and worksheets/job cards submitted to SAPO, with sign-off by authorised SAPO officials. A signed inspection report detailing equipment positioning, condition, due replacement, functionality, and next service interval must be provided. All defects must be reported in writing. Service and repairs must be completed within two months of the 'next service due date'. A project plan must be issued upon award.

A pricing schedule must be submitted as part of the gatekeeping criteria. The contract price will be inclusive of VAT and payable 30 days upon statement date. Bidders must take into account that SAPO's total requirements may not be allocated to only one bidder. Where figures are referred to in numerals and in words and there is a conflict, the words will prevail. The successful bidder shall commit to a programme of continuous improvement resulting in cost-efficiencies.

The contract price will be inclusive of VAT and payable 30 days upon statement date. Bidders must submit a pricing schedule as part of the gatekeeping criteria. Proof of Public Liability Insurance of R5 million (valid and active) is required as a bid condition. No other financial thresholds or guarantees are specified.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD MAAA number or SARS Tax Compliance Status PIN. Tax compliance is verified via CSD; SAPO will not do business with non-compliant suppliers. Bidders must hold CIDB registration for specialist 'fire prevention works' with minimum Grade 1SF. Key resources must be approved and registered by SAQCC (Fire). Bidders must submit a valid B-BBEE certificate (SANAS accredited, sworn affidavit for EMEs/QSEs, or DTI certificate) at closing date; expired certificates or sworn affidavits are not accepted. Bidders must complete and sign SBD1 (Invitation to Bid) and SBD4 (Bidder's Disclosure). Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are disqualified. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. Failure to disclose all CSD-registered active companies linked to directors leads to disqualification. Bidders must submit a list of directors and shareholders with ID copies, CIPC certificate, and share certificates.

Specific goals for preference points: 10 points for at least 51% Black owned, 5 points for at least 51% Youth owned, 3 points for at least 51% women owned, and 2 points for at least 1% owned by disabled individuals. Bidders must submit a SANAS accredited BEE certificate, a signed sworn affidavit (for EMEs and QSEs), or a DTI BBBEE certificate. For consortia or joint ventures, a consolidated B-BBEE scorecard must be submitted as if they were a group structure. Proof of the existence of a joint venture or consortium (e.g., signed agreement) must be provided, clearly identifying the Lead Partner with power of attorney to bind the other parties.

Workmanship must comply with the Occupational Health and Safety Act and applicable SABS standards. The bidder's procedures for procurement, storage, handling, transporting, application, and general use of chemicals, equipment, and tools must comply with applicable legislation and industry standards. Personnel working in sensitive security areas must be cleared to 'CONFIDENTIAL' level by SAPO, at the bidder's cost. Bidder personnel must be clearly identifiable via uniforms and security identification cards.

The contract will be governed by the General Conditions of Contract (GCC) and any special conditions. The successful bidder will be required to sign a written contract form (SBD7). The contract price will be inclusive of VAT and payable 30 days upon statement date. The terms and conditions applicable to any order or contract will be stated in the main contract between SAPO and the appointed service provider. The bid validity period is 120 days from the closing date; bidders may be requested to extend validity if evaluation is not finalised. Failure to respond to a request for extension will result in exclusion. The successful bidder's bid remains valid until a final contract is concluded. SAPO reserves the right to cancel the RFQ, split the award, or negotiate with preferred bidders. Bidders must bear all costs associated with preparing and submitting their bid.

Bidders must take into account that SAPO's total requirements may not be allocated to only one bidder. Where figures are referred to in numerals and in words and there is a conflict, the words will prevail. The successful bidder shall commit to a programme of continuous improvement. Bidders must consult in writing with SAPO officials if there is any discrepancy or ambiguity. Clarification questions must be submitted by 19 August 2026 at 16h00. Oral communication has no standing unless confirmed in writing. SAPO accepts no responsibility for failure to receive notifications. The bid validity period is 120 days from the closing date. Each bidder bears all costs associated with preparing and submitting its bid. SAPO shall not pay for samples provided. Emergency repairs must be reported promptly. The bidder must provide all consumables and use its own equipment and transport. Personnel must be cleared to 'CONFIDENTIAL' level and wear uniforms and identification cards.

The bid will be evaluated in three phases: Phase 1 (Gatekeeping – pricing schedule submission), Phase 2 (Bid Conditions – submission of required documents), and Phase 3 (Commercial – Price 80 points, Specific Goals 20 points). The 80/20 preference point system applies. Bidders not submitting specific goal requirements will score zero for that portion but will not be disqualified.