Supply, delivery, installation and maintenance of online booking system for three years

{"closingDate":"15 September 2026","closingTime":"10:00","briefingSession":{"date":null,"time":null,"venue":"Not applicable","is_compulsory":false}}

Technical enquiries: Ms. Pauline Tibane and Mr. Phala Seabi - 015 290 2221/015 290 2184, [email protected], [email protected]. Supply chain enquiries: Mr. Tiro Pilusa - (015 290 2148), [email protected]

Bidders must submit their bids in a sealed envelope clearly marked with the bid number and description. The bid must be deposited in the relevant bid box at the Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, before the closing date and time of 15 September 2026 at 10:00. Late bids will not be accepted for consideration.

The Municipality shall adjudicate and award bids in accordance with preference points of 80/20-point system, 80 points for the price and 20 points for specific goals.

The successful bidder will be required to fill in and sign a written contract form (MBD7). The bid response documents may be deposited in the bid box situated at Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, not later than 10:00 on 15 September 2026.

The contractor may be instructed to deliver the goods or render the services as such, in cases where the estimated value of the envisaged changes in purchase does not vary more than 15% of the total value of the original contract.

Bidders must demonstrate experience with similar work, showing a track record of projects of similar scope and size.

All pre-bidding testing will be for the account of the bidder. The bidder or contractor's premises shall be open at all reasonable hours for inspection by a representative of the purchaser or organization acting on behalf of the purchaser.

The supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed outside the purchaser's country. No contract shall be concluded with any bidder whose tax matters are not in order.

A valid Central Supplier Database Number (CSD) is required. Bidders must comply with the requirements of the bid and technical specifications, and adhere to pricing instructions. Experience with similar work is required, demonstrating a track record of projects of similar scope and size.

The supplier shall ensure that the goods supplied under the contract comply with all relevant health and safety regulations and standards.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract.

VERY IMPORTANT NOTICE ON DISQUALIFICATIONS. A bid that does not comply with the peremptory requirements stated hereunder will be regarded as not being an “acceptable bid”, and such a bid will be rejected.

Bidders must ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration. Bidders should ensure that bids are properly received in a sealed envelope clearly indicating the description of the service and the bid number for which the bid is submitted.