Provision of 10g LAN phy l1 transparent wavelength circuit service – sansa hartebeesthoek tender (gauteng)

Administrative and technical enquiries:

• Contact: SANSA SCM Department
• Email: [email protected]
• Telephone: 012 334 5000

POPIA/PAIA enquiries (not for bid queries):

• Contact: Mr Humbulani Mudau (Information Officer)
• Email: [email protected]

eTender portal support:

• Email: [email protected]
• Telephone: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000

Submission address: electronic only via https://www.etenders.gov.za

Service delivery sites:

• Site A: SANSA Space Operations, Farm 502 JQ, Hartebeesthoek, District Krugersdorp (GPS S25 53 15.7, E27 42 43.2)
• Site B: Teraco JB1, Isando Campus, 5 Brewery Street, Isando, Johannesburg, 1600 (GPS -26.138000, 28.198020)

Submission method: electronic only via the National Treasury eTender Portal (https://www.etenders.gov.za). No physical or emailed bids accepted.

• Login using CSD credentials; contact CSD at [email protected] for login issues.
• Complete the submission checklist and attach all compulsory documents.
• Submit at least one day before closing to avoid technical issues; late submissions are rejected by the system.
• Bids must be submitted on the original forms; do not re-type or convert from PDF.
• A copy of the proposal must also be scanned and submitted on a memory stick with the technical proposal.
• Public bid opening on 18 November 2026 at 11:00 at SANSA Space Operations, Farm 502 JQ, Hartebeesthoek; only bidder names and specific goals are read out, financial offers are not opened at this stage.

Returnable documents (all must be completed and signed):

• SBD 1 (Bidder's Information): bidder and contact details, signed as the offer cover page.
• Certificate of Authority of Signatory: proves the signatory is authorised to bind the bidder; attach company resolution, partnership or joint venture agreement as applicable.
• SBD 4 (Bidder's Disclosure): declares any relationship with state employees or the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the 80/20 system.
• Special Conditions of Contract (SCC) and General Conditions of Contract (GCC): acknowledged and accepted.
• Statement of Compliance to Scope of Work: confirms acceptance of the technical requirements.
• Pricing Schedule and Form of Offer and Acceptance: to be enclosed separately, clearly marked with company name, bid name, number and financial offer.
• CSD registration summary with compliant tax status.
• Copies of ICASA ECNS/IECNS and ECS/IECS licences.

Disqualification risks:

• Missing or unsigned returnable documents.
• Late submission (system rejects after closing time).
• Failure to submit on the original forms.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

Evaluation stages:

1. Functionality evaluation: bidders must achieve a minimum of 80 points to proceed. Financial offers are only opened for bidders who pass this stage.
2. Price and specific goals evaluation under the 80/20 preference point system (estimated value not exceeding R50 million).

• Price: maximum 80 points.
• Specific goals: maximum 20 points, allocated as:
• 51% black owned: 10 points
• 40% black women owned: 6 points
• 51% owned with youth: 4 points
• Total: 100 points.
• The contract is awarded on 'best value', not lowest price alone.

Scope: Provision, operation and maintenance of a 10G LAN PHY L1 transparent wavelength circuit between SANSA Hartebeesthoek and Teraco Isando for five years.

• The circuit must be end-to-end fully diverse from the existing 10G SEACOM route, with diversity on physical fibre infrastructure and entry into sites/buildings.
• Bidders may propose their own route as long as it remains diverse from the existing route.
• The circuit must be a 10G transparent Layer 1 wavelength supporting jumbo frames, macsec, lldp and all upper network layer protocols.
• Acceptance testing: provider must submit RFC 2544 test report with acceptable values:
• RTD latency: ≤ 50ms
• Max throughput (at full load): 99.9%
• Frame loss: 0%
• Test duration: 15-30 minutes
• If RFC 2544 not available, submit EtherBERT test report (max throughput 99.9%, frame loss 0%, duration 24 hours) accompanied by an iperf test report.
• Test reports must be PDF output of raw test data; screenshots in Word or PowerPoint not accepted.
• Provider must supply KMZ file and end-to-end circuit diagram detailing all active equipment.
• Maintenance service level agreement required:
• Circuit uptime/availability ≥ 99.2% per calendar month.
• Maximum time to restore (MTTR) < 4 hours.
• All faults causing traffic interruption must receive immediate attention and be corrected within restoration time.
• Rebate: 10% of annual rental refunded to SANSA if maximum accumulated downtime exceeds 2800 minutes per year.
• Contract period: five years. SANSA may terminate based on need analysis and performance.
• Non-compliance or delay may lead to contract cancellation and appointment of next highest bidder.

Pricing schedule: complete all items, rates include all costs.

• Payment based on deliverables (proven progress) and invoices.
• Offer valid for 120 working days from bid closing date.
• Pricing schedule to be completed and signed in black ink; corrections by deleting, rewriting and initialling.
• Travel arrangements to be done by the service provider.
• Pricing schedule columns: Year 1 (multiply by 12 months), Years 2-5 (with escalations).
• Total amount excl VAT for 5 years, VAT (15%), total contract amount incl VAT.
• Form of Offer and Acceptance: offered total inclusive of VAT.
• Successful bidder must provide bonds, guarantees, proof of insurance and other documentation within 21 days of SANSA's request; failure constitutes repudiation.

Mandatory eligibility:

• Fully completed and signed bid document.
• CSD registration with compliant tax status (not applicable to international bidders).
• Valid ICASA electronics communications network services (ECNS/IECNS) licence – furnish copy.
• Valid ICASA electronics communications services (ECS/IECS) licence – furnish copy.
• Tax compliance: submit SARS TCS PIN or printed TCS certificate; each consortium/JV/subcontractor party must submit separate TCS.
• Bidders must not be persons in the service of the state, or companies/close corporations with directors/members in the service of the state.
• B-BBEE: preference points claimed via SBD 6.1; specific goals as per evaluation criteria.
• Foreign suppliers: complete questionnaire on residency, branch, permanent establishment, source of income, tax liability.