Gsm lift intercom system – RFQ in gauteng (compulsory briefing)

Closing date: 11 November 2026 at 16:00

Compulsory site briefing: 26 October 2026 at 10:00

Venue: Cydna Laboratory

Advert date: 16 October 2026

Validity period: 60 days from closing date

Compulsory site visit briefing: Venue: Cydna Laboratory, Date: 26 October 2026, Time: 10:00. Attendance is mandatory; failure to attend will result in disqualification.

SCM Contact:

• Name: Tlangelani Nkuna
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 011 688 1925

End User Contact:

• Name: Kippie Ncube
• Role: End User Department
• Email: [email protected]
• Telephone: 011 483 9500

Submission portal: https://www.etenders.gov.za/

eTenders Contact Centre: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000, [email protected]

Submission method: e-Tender Portal (https://www.etenders.gov.za/)

Closing time: 16:00 on 11 November 2026

Quotations must be submitted as PDF on company letterhead; MS Word, Excel and pictures are not accepted.

Quotations received after the closing date and time will not be accepted.

Quotations without brand names where required will not be accepted.

Total quotation value must include all applicable taxes; failure to do so leads to disqualification.

Returnable forms (all must be completed, signed and submitted):

• MBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, valid for 60 days from closing date.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the 80/20 system.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares any past improper conduct or contract failures.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.

Other mandatory documents:

• Original valid tax clearance certificate or SARS PIN.
• Certified B-BBEE certificate or compliant sworn affidavit (non-compliant affidavit scores zero).
• Municipal rates and taxes statement not older than 90 days and not in arrears for more than 90 days.
• Proof of CSD registration / MAAA supplier number.
• Company registration documents with ID copies of directors/shareholders.
• Signed and dated reference letter on company letterhead demonstrating similar project experience.
• Joint Venture Agreement, if applicable, signed by all parties.

Disqualification risks:

• Any required form or document omitted or unsigned.
• Quotation not on company letterhead or in an unacceptable format.
• Quotation received after closing time.
• Failure to attend the compulsory site briefing.
• Bidder in the service of the state or blacklisted by National Treasury.

Evaluation system: 80/20 preference point system (PPPFA 2022).

• Price: 80 points.
• Specific goals: 20 points.

Specific goals (as per MBD 6.1):

• SMME (EME or QSE): points claimed with valid B-BBEE certificate or sworn affidavit.
• 51% or more black owned by Black People: points claimed with valid B-BBEE certificate issued by SANAS accredited agency or DTI/CIPC certificate or sworn affidavit.

Mandatory compliance (disqualification if not met):

• CIDB contractor grading of Specialist Works (SI) 1 or higher.
• Attendance of compulsory site briefing.
• Submission of all required documents and forms.
• Full completion of Bill of Quantities (BOQ) / specification.
• Attachment of datasheet, reference letter, proof of certification/accreditation.
• No bidder in the service of the state.
• No bidder blacklisted by National Treasury or any National Authority.

Scope: Supply, delivery and installation of a GSM lift intercom system.

Included items:

• Lithium battery.
• Prepaid SIM card loaded with R250 airtime.

Configuration requirements:

• System must dial one designated telephone number.
• System must send an SMS notification to one designated cellular number.

Mandatory requirements:

• CIDB contractor grading of Specialist Works (SI) 1 or higher.
• Signed and dated reference letter on company letterhead demonstrating experience in similar projects.
• Full completion of Bill of Quantities (BOQ) / specification.
• Attachment of datasheet, proof of certification/accreditation.
• Quotation must include brand names where required.

Bidders must have a CIDB contractor grading of Specialist Works (SI) 1 or higher. A signed and dated reference letter on the company's official letterhead must be submitted, demonstrating the bidder's experience in successfully completing similar projects. The reference letter is a mandatory requirement; failure to submit it results in disqualification.

Pricing must be submitted on MBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. The offer must be valid for 60 days from the closing date. Pricing must be itemized with unit and total prices, sub-total, VAT at 15%, and grand total inclusive of all applicable taxes. A separate pricing schedule must be submitted for each delivery point if different delivery points influence pricing. All delivery costs must be included in the bid price.

Pricing format: MBD 3.1 Pricing Schedule – Firm Prices only.

Non-firm prices (including those subject to exchange rate variations) will not be considered.

Offer must be valid for 60 days from closing date.

Pricing must be itemized with unit and total prices, sub-total, VAT at 15%, and grand total inclusive of all applicable taxes.

Total quotation value must include all applicable taxes; failure to do so leads to disqualification.

No bid security, bonds, guarantees, retention or payment terms are stated in the document.

CSD registration: Mandatory – all suppliers must be registered on the Central Supplier Database (CSD).

Tax clearance: Original valid Tax Clearance Certificate or valid SARS PIN required.

B-BBEE: Valid B-BBEE certificate or compliant sworn affidavit required. Non-compliant affidavit scores zero.

CIDB grading: Specialist Works (SI) 1 or higher required.

Municipal account: Valid lease agreement or municipal account statement not older than 3 months and not in arrears for more than 90 days.

Company registration: Company registration documents with ID copies of directors/shareholders required.

State service: No bidder in the service of the state will be considered.

Blacklisting: No bidder blacklisted by National Treasury or any National Authority will be considered.

Joint Venture: If applicable, a signed Joint Venture Agreement must be submitted.

B-BBEE requirements:

• A valid B-BBEE certificate or compliant sworn affidavit must be submitted. Non-compliant affidavits will be scored zero.
• Specific goals under the 80/20 system include SMME (EME or QSE) and 51% or more black owned by Black People.
• Proof must be a valid B-BBEE certificate issued by a SANAS accredited verification agency, or a DTI/CIPC B-BBEE certificate for EMEs or QSEs, or a sworn affidavit.

No specific health and safety requirements are stated beyond the mandatory requirements: full completion of the Bill of Quantities, attendance of the compulsory site briefing, attachment of datasheet and proof of certification/accreditation, and submission of a compliant quotation. Bidders must not be in the service of the state and must not be blacklisted by National Treasury.

The bid is subject to the Preferential Procurement Policy Framework Act (PPPFA) 2000, the Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC), and any applicable special conditions. Acceptance of a quotation is subject to Johannesburg Water's Supply Chain Policy. The offer must remain valid for 60 days from the closing date. Delivery costs must be included in the bid price for delivery at the prescribed destination.

Mandatory requirements:

• CIDB contractor grading of Specialist Works (SI) 1 or higher.
• Signed and dated reference letter on company letterhead demonstrating experience in similar projects.
• Full completion of the Bill of Quantities (BOQ) / specification.
• Attendance of the compulsory site briefing.
• Attachment of datasheet, reference letter, proof of certification/accreditation, and functionality requirements (where applicable).
• No RFQ will be considered from persons in the service of the state.
• No bidder blacklisted by National Treasury or any National Authority due to non-performance will be considered.
• All quotes must be on PDF (MS Word, MS Excel, pictures are not allowed) and on company letterhead.
• Submission of a Joint Venture Agreement, where applicable, properly signed by all parties.

Quotations will be evaluated on the 80/20 point scoring system: 80 points for price and 20 points for specific goals as per PPPFA 2022. Specific goals include SMME (EME or QSE) and 51% or more black owned by Black People, with points claimed via valid B-BBEE certificate or sworn affidavit. Failure to submit proof for specific goals means no preference points are claimed. The organ of state may require substantiation of any preference claim at any time.