Fleet management, leasing and vehicle tracking system – 36 months

Closing date: 10 November 2026 at 12:00.

Tender documents available from 15 October 2026 during office hours at the cashiers point (payment of non-refundable printing fee of R1 012.15) or free download from the municipal website or e-tenders.

Contact: Mr. J Nkosi

Role: Supply Chain Manager

Email: [email protected]

Telephone: 017 843 4025

Submission address: The Municipal Manager, Chief Albert Luthuli Municipality, PO Box 24, CAROLINA, 1185

Physical tender box: Chief Albert Luthuli Municipality Offices, 28 Church Street, CAROLINA

Submission method: sealed envelope addressed to The Municipal Manager, Chief Albert Luthuli Municipality, PO Box 24, CAROLINA, 1185, marked with the correct bid number, or deposit in the TENDER BOX at Chief Albert Luthuli Municipality Offices, 28 Church Street, CAROLINA.

Closing time: 10 November 2026 at 12:00.

No late, telephonic, facsimile or e-mail tenders will be accepted.

Returnable documents: all standard Municipal Bidding Documents (MBDs) as specified in the tender document, including MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and any other forms required. Each must be completed and signed.

If no response is received within 90 working days after closing, the tender should be considered unsuccessful.

Evaluation stages: functionality first; only bidders achieving the minimum qualifying score proceed to price evaluation.

Preference point system: 80/20 or 90/10, determined by the lowest acceptable tender after functionality, in line with the Preferential Procurement Regulation 2022 and the municipality's Preferential Procurement policy.

Points allocation: 80/90 points for price and 90/10 points for the Chief Albert Luthuli Municipal objectives (as stated in the document).

Scope: Provision of a comprehensive fleet management service for leasing fleet and vehicle tracking system for a period of 36 months.

The service provider must be reputable and well experienced.

The service provider must comply with the VAT Act.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and submit a valid SARS tax clearance or tax pin.

Bidders must comply with the VAT Act.

Persons within organs of state (e.g. Councillors, elected representatives, full-time employees, directors of public and municipal entities) are prohibited from bidding or being awarded a contract, per the Municipal Supply Chain Regulations issued under Section 168 of the Municipal Finance Management Act.

B-BBEE: preference points claimed under the 80/20 or 90/10 system; evidence as per MBD 6.1 and the Preferential Procurement Regulation 2022.

Sealed envelopes must be addressed to The Municipal Manager, Chief Albert Luthuli Municipality, PO Box 24, CAROLINA, 1185, marked with the correct bid number, or deposited in the TENDER BOX at Chief Albert Luthuli Municipality Offices, 28 Church Street, CAROLINA, no later than 12:00 on the closing date. No late, telephonic, facsimile or e-mail tenders will be accepted. Persons within organs of state (Councillors, elected representatives, full-time employees, directors of public and municipal entities) are prohibited from bidding or being awarded a contract. If no response is received within 90 working days, the tender is considered unsuccessful.

Evaluation for tenders ALMT01/2026 to ALMT05/2026: functionality first; the lowest acceptable tender determines the preferential point system (80/20 or 90/10). A preferential point system applies per the Preferential Procurement Regulation 2022 and the municipality's Preferential Procurement policy, with 80/90 points for price and 90/10 points for municipal objectives.