Purchase and removal of scrap 20mva transformer at seboka substation

The Eskom eAuction site is a service where external users and companies bid for products or services via the Internet. It facilitates a competitive process between buyers and sellers in different locations. Online auctions mirror traditional auctions and usually involve multiple bidder participation. The site enables closed auctions for both Eskom sales and purchases with business partners, as well as open auctions to the public.

Submission is conducted through the Eskom eAuction platform at https://eauction.eskom.co.za. Bidders must register on the site using the unique company security code provided by email to the primary user. Each user must have their own login credentials; passwords must be longer than 8 characters, include letters, numbers, special characters, at least one capital and one lower case letter. All bids are financially binding commitments. Once the auction closes, no further bids or changes are permitted. The procurement officer contacts the winning bidder directly to finalise the contract.

Auctions are awarded on a point-based system considering both price and B-BBEE rating. Final bids are subject to Eskom review, and the final award may also consider other requirements such as B-BBEE rating. Bidders must maintain their B-BBEE score rating.

The eAuction system supports open auctions (Eskom selling to the public), standard auctions (Eskom selling a product), and reverse auctions (Eskom buying a product or service). In standard auctions, each bid must be higher than the last; in reverse auctions, each bid must be lower. The system indicates the next required bid based on the current winning bid and a fixed increment. Bids made close to the end time extend the auction to allow other bidders to react. The auction closes when no new bids are received within the extension period.

The eAuction system supports open, standard, and reverse auctions. In standard auctions, bids must be higher than the last; in reverse auctions, bids must be lower. The system indicates the next required bid based on the current winning bid and a fixed increment. Bids made close to the end time extend the auction to allow other bidders to react. The auction closes when no new bids are received within the extension period.

Starting bids are at the Eskom reserve value and increase at steady rates to meet market demand and item popularity. The time span of an online auction ranges from one to 10 days for items.

Bids made on an auction are a financial commitment to deliver the product or services at the offered price. It is a financially binding commitment. Starting bids are at the Eskom reserve value and increase at steady rates.

Bidders must be registered on the Eskom eAuction site and hold the unique company security code issued to the primary user. Bidders must maintain their B-BBEE score rating, as auctions are awarded on a point-based system considering price and B-BBEE rating.

Companies participating in Eskom eAuctions must maintain their B-BBEE score rating, as auctions are awarded on a point-based system considering both price and B-BBEE rating. Final bids are subject to Eskom review, and the final award may also consider other requirements such as B-BBEE rating. For details, contact the procurement officer.

Bids made on an auction are a financially binding commitment to deliver the product or services at the offered price. Bidders should read the End User Agreement for legal details.

When an auction closes, all bidders receive an email from the Eskom eAuction site. Once closed, no more bids can be entered and no changes are possible. The procurement officer contacts the winning bidder directly to finalise the contract.

All users must have their own login username and password; sharing is not allowed. Before registering, a user must have an email with their unique company security code. The company code is only sent to the primary user as indicated in the RFP response. Passwords must be longer than 8 characters, include letters, numbers, special characters, at least one capital and one lower case letter. The company code field must be populated with the code from the email to link the user to the company. All bids are linked to the user and company, and the audit trail identifies the user and the date and time of each bid.

Returnable documents:

• SBD 4 (Bidder's Disclosure): declares whether the bidder, its directors, trustees, shareholders, members, partners, or controlling-interest holders are employed by the state; whether any relationship exists with employees of the procuring institution; and whether the bidder has an interest in any related enterprise. A false or incomplete disclosure disqualifies the bid.

Disqualification risks:

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

SBD 4 (Bidder's Disclosure) must be completed and signed; a false or incomplete disclosure disqualifies the bid.

The tender is for the purchase and removal of a scrap 1x 20MVA transformer at Seboka Substation. The tenderer must buy the transformer and remove it from the site.

Closing date: 20 October 2026 at 10:00 (SAST).

Compulsory site visit/clarification meeting: details in Tender Data; failure to attend results in disqualification. Date, time, and venue not stated in this document.

Tenderers must attend a site visit and/or clarification meeting if stipulated as compulsory; failure to attend will result in disqualification. Details are stated in the Tender Data, and tenderers may ask questions for clarity during the meeting.

All communication must be directed to the Eskom Representative only, in writing, in English.

• Contact: Eskom Representative (name not stated)
• Email: not stated
• Telephone: not stated
• Submission address: as per Tender Data (not stated in this document)

Submission method: paper or e-tender as specified in the Tender Data.

• Paper: submit one original and one complete copy, each in separate sealed packages marked "ORIGINAL" and "COPY". If an electronic copy is required, package separately and mark "ELECTRONIC COPY".
• Outer package must be sealed, marked "Confidential", and show the Eskom address, Invitation to Tender number, tenderer's name, physical address, email, and contact telephone number of the authorised signatory.
• E-tender: upload and finalise via the Eskom Tender Bulletin site on the Eskom E-tendering page before closing. No paper deposit allowed for e-tenders.
• All tenders must be in English, completed in ink, and signed by an authorised signatory.
• Late tenders are not accepted; proof of posting or courier does not equal proof of delivery.
• Returnable documents: all mandatory returnables must be submitted by closing date and time. These include the Acknowledgement Form, proof of authority (if agent), CIDB proof (if applicable), B-BBEE certificate/CSD report (if pre-qualification), and any other forms listed in the Tender Data.
• SDL&I Undertaking must be submitted by contract award.
• Disqualification risks: missing original or copy, missing mandatory returnables, unsigned tender, 100% subcontracting, failure to attend compulsory site visit, false or fraudulent information.

Evaluation stages in order:

1. Basic compliance: check that all required documents and original/copy are submitted.
2. Mandatory returnables: any missing mandatory document at closing disqualifies the tender.
3. Pre-qualification criteria (if any): must be met; no double dipping of criteria.
4. Functionality (if applicable): scored against criteria; must meet minimum threshold stated in Tender Data to proceed.
5. Financial analysis: Eskom assesses financial risk; if risk too high and no mitigating factors, tenderer not considered for award.
6. Price evaluation: per Tender Data criteria, considering factors like CPA, FOREX, commodity exposure, discounts, technical adjustment, PV, forecasted invoicing.
7. Arithmetical error check: errors corrected per rules; amount in words prevails over figures.
8. B-BBEE scoring: level as per CSD report or certificate/affidavit. If pre-qualification, proof at closing or disqualification; if only for points, missing/expired proof scores zero.
9. Specific Goals scoring: with supporting documentation; missing proof scores zero.
10. Ranking: price + Specific Goals scores added, ranked highest to lowest per PPPFA.
11. Objective criteria may be applied under Section 2(1)(f) PPPFA if stipulated; functionality and B-BBEE elements cannot be used as objective criteria.

• Reverse e-auction may be used where indicated; if used, tender must not include prices.

Scope: purchase and removal of scrap 1x 20MVA transformer at Seboka Substation.

• The tenderer must purchase the scrap transformer and remove it from the substation.
• Location: Seboka Substation (Gauteng).
• The tenderer must comply with Eskom's SHEQ requirements and any site-specific safety rules.
• No further technical details are provided in this document.

Tenderers must provide proof of quality systems, policies, and capabilities as part of SHEQ requirements.

• All costs and personnel associated with quality must be reflected in the tender.

Include all duties, taxes (including VAT), and levies applicable 14 days prior to closing.

• Rates and prices must be fixed for the contract duration unless otherwise provided.
• Prices must be in South African Rand unless instructed otherwise.
• Do not make alterations to tender documents except to correct errors; all alterations must be initialed.
• Alternative tenders allowed only if a main tender is submitted and permitted.
• Clarification may not change prices except for correction of arithmetical errors.
• The corrected total of prices is binding.
• If cataloguing is required, include a line item for cataloguing.

Pricing:

• Include all duties, taxes (including VAT), and levies applicable 14 days prior to closing.
• Rates and prices must be fixed for the contract duration unless otherwise provided.
• Prices must be in South African Rand unless instructed otherwise.
• No price adjustment except as provided in the Invitation to Tender.
• Alternative tenders allowed only if a main tender is submitted and permitted.
• Clarification may not change prices except for correction of arithmetical errors.
• If cataloguing is required, include a line item for cataloguing.

Security:

• If security for performance is required, indicate at least two financial institutions you will approach.
• Eskom may reject an unsuitable financial institution.

Insurance:

• Eskom's insurance may not cover all risks; seek qualified advice.

Financial capacity:

• Eskom will assess financial risk; may require mitigating factors.

Eligibility:

• Must comply with eligibility criteria in Tender Data.
• Must not be under restriction to do business with Eskom or State-Owned Companies.
• No 100% subcontracting of scope of work.

Legislative compliance:

• Comply with National Treasury instruction notes, PPPFA regulations, amended B-BBEE Codes, CIDB regulations, COIDA, OHS Act, dtic designated local content requirements, and Eskom SHEQ requirements.

Sheq:

• Provide proof of safety, health, environmental, and quality systems, policies, and capabilities at closing and/or contract award.
• All SHEQ costs and personnel must be reflected in the tender.

CIDB:

• If CIDB grading is stipulated in Tender Data, proof of registration is mandatory at closing; or proof of application at closing with actual registration printout by contract award.

B-bbee:

• If B-BBEE level is a pre-qualification criterion, provide certificate/CSD number/CSD report at closing or be disqualified.
• For PPPFA points, missing/expired/fraudulent proof scores zero (not disqualification).
• Sub-contracting to designated groups requires sub-contractor's B-BBEE status proof at closing.

SDL&I Undertaking:

• Must be completed and submitted by contract award.

Designated materials:

• Submit information on designated materials and thresholds by contract award.

Agent:

• If submitting via agent, provide authenticated copy of authority to act.

Integrity:

• Misrepresentation or falsification leads to disqualification, suspension up to 10 years, and possible jail.

Tenderers must provide proof to Eskom's satisfaction that safety, health, environmental, and quality (SHEQ) systems, policies, and capabilities are in place at closing and/or contract award.

• All costs and personnel associated with SHEQ must be reflected in the tender.

Eskom may accept or reject any variation, deviation, or alternative tender, and may cancel the tender at any time before contract conclusion.

• Eskom disclaims liability for losses or damages arising from participation in the tender process.
• Eskom reserves the right to enter into mandated negotiations.
• Tenderers must hold tenders valid for the validity period and extend if requested.
• All matters are confidential; documents may be used only for preparing the tender.
• The successful tenderer may be required to provide cataloguing information and label materials per Eskom specifications.
• Security for performance may be required; indicate at least two financial institutions.

Tenderers must comply with eligibility criteria in the Tender Data, must not be under restriction to do business with Eskom or State-Owned Companies, and are not permitted to sub-contract 100% of the scope of work.

• Tenderers must submit tenders by the closing date and time, in the specified format (paper or e-tendering), and must sign the tender.
• Tenderers must hold tenders valid for the validity period and extend if requested.
• Tenderers must treat documents as confidential, attend compulsory site visits/clarification meetings, seek clarification only from the Eskom Representative, and comply with relevant legislation including NT instructions, CIDB, PPPFA, B-BBEE, COIDA, OHS Act, and Eskom SHEQ requirements.
• Proof of SHEQ systems must be provided.
• CIDB registration is required where stipulated.
• Contract Skills Development Goals and Contract Participation Goals apply as specified.
• Tenderers must complete and submit the SDL&I Undertaking by contract award.
• Tenderers must provide names of at least two financial institutions for security for performance if required.

Eskom will determine basic compliance, check mandatory tender returnables, apply pre-qualification criteria (without double dipping), score functionality against minimum thresholds, conduct financial analysis to assess risk, evaluate price according to Tender Data criteria, check for arithmetical errors with specified correction rules, score B-BBEE level as per CSD or certificate, score Specific Goals with supporting documentation, rank tenders by adding price and Specific Goals scores per PPPFA, and may apply objective criteria under Section 2(1)(f) of the PPPFA. Reverse e-auction may be used where indicated.

Eskom is the owner of the scrapped 20MVA transformer at Seboka Substation. Bidders are invited to submit an offer to purchase, collect and remove the scrap transformer as detailed in the Scope of Work and Offer to Purchase.

Closing date: 20 October 2026 at 10:00

Non-compulsory viewing/clarification meeting:

• Date: 16 October 2026
• Time: 13:00
• Venue: Seboka Substation
• Attendance: Tenderers must confirm intention to attend with the Eskom representative, stating the name, position and contact details of each proposed attendee.
• PPE must be worn on all Eskom sites; access denied without minimum PPE.

Note: Viewing takes place after tender closing, in preparation for the E-auction.

Non-compulsory viewing/clarification meeting:

• Date: 16 October 2026
• Time: 13:00
• Venue: Seboka Substation
• Tenderers must confirm intention to attend with the Eskom representative, stating the name, position and contact details of each proposed attendee.
• PPE must be worn on all Eskom sites; access denied without minimum PPE.
• Viewing takes place after tender closing, in preparation for the E-auction.

Enquiries (commercial and technical):

• Contact: Phallang Mokoena
• Role: Investment Recovery, Procurement & Supply Chain Management
• Email: [email protected]
• Telephone: 017 749 5105
• Mobile: 084 748 4476

Submission address:

• Email: [email protected]

Site location:

• Seboka Substation

Submission method: email only to [email protected]. Tenders sent to any other address (except clarifications) will be disqualified.

Email rules:

• Subject line must contain only the enquiry number OLT2128226, with no added text and no space between the prefix and number.
• All files must be in PDF format.
• Maximum attachment size per email is 10MB; split files across emails if needed, keeping the enquiry number in each subject line.
• A confirmation email must be received after submission; follow up with the asset disposal officer if not received.
• Late submissions are not accepted; the closing time is 10:00 on 20 October 2026.

Returnable documents (all must be completed, signed and submitted by the closing deadline; omission leads to disqualification):

• Offer to Purchase form (signed as the offer cover page).
• Valid SARS Tax Clearance Certificate.
• B-BBEE affidavit on the DTI template confirming contribution level, or a B-BBEE Verification Certificate from an accredited agency.
• Secondhand Goods certificate from SAPS or a licensee.
• SBD 4 (Bidder's Disclosure): discloses whether any director or shareholder is employed by the state or connected to the procuring institution.
• Authority to Submit Tender (Annexure C): certifies the signatory's authority to bind the bidder.
• Integrity Pact Declaration Form (Annexure B): declares interests, fair tendering practices and shareholding information.
• E-auction training acknowledgement form.
• CIPRO registration documents and copies of directors' ID documents.
• Proof of registration on National Treasury's Central Supplier Database (CSD) or a MAAA number.
• Valid Letter of Good Standing with COID.
• Technical requirements: technical inventory list and method statement based on the scope of work.

Disqualification risks:

• Any returnable form omitted or unsigned.
• Submission to any email other than [email protected].
• Subject line not exactly as specified.
• Files not in PDF or exceeding 10MB per email.
• Late receipt, regardless of reason.
• A bidder with an existing or expired Eskom contract on which it has defaulted, or with an open non-conformance, will not be awarded a new contract.

Returnable documents required at tender closing (disqualification if omitted):

• Offer to Purchase form
• Valid SARS Tax Clearance Certificate
• B-BBEE affidavit (DTI template) or B-BBEE Verification Certificate from accredited agency
• Secondhand Goods certificate from SAPS or licensee
• SBD 4 (Bidder's Disclosure)
• Authority to Submit Tender
• Integrity Pact Declaration Form
• E-auction training acknowledgement form
• CIPRO registration documents and copies of directors' ID documents
• Proof of CSD registration or MAAA number
• Valid Letter of Good Standing with COID
• Technical requirements: technical inventory list and method statement based on scope of work

Evaluation stages:

1. Mandatory returnables check (disqualification if incomplete).
2. Technical evaluation (two phases: desktop evaluation and site visit inspection) — inherent requirement to demonstrate technical capability.

• Criteria (100%): Approach and Methodology (100%)
• Technical and mechanical ability to manage and process project quantities.
• Industry experience and ethical track record in line with the Second-Hand Goods Act.
• Confidence in effective, efficient, timeous and economical performance.

3. Financial evaluation (80/20 system):

• Best price: 80%
• B-bbee: 20%

After evaluation, the final price is determined through an E-auction pricing tool.

Scope: Purchase, collect and remove scrapped 1 x 20MVA transformer at Seboka Substation.

Key requirements:

• The successful tenderer must pay upfront for the allocated batch and collect the unit within 7 working days from the issue date of the approved work instruction / task order.
• Payment must be in full for the unit indicated on each batch; quantities may not be re-batched.
• The tenderer must have sufficient capacity and resources to service the contract at any given point from any given site, as quantities are not known upfront and depend on Eskom's operations.
• The site must be left clean after collection; any oil spills must be rehabilitated.
• The purchaser is responsible for safe collection, handling, removal and transportation of the scrapped transformer, using qualified labour and suitable certified plant, machinery, equipment and transport.
• The goods on sale will be identified by Eskom.

Site conditions:

• No accommodation allowed on site.
• Littering prohibited; facilities for disposal waste must be provided during dismantling; no rubble left on site.
• Portable fire-fighting equipment must be available during all stages of work.
• An Eskom permit is required before commencement; notify the site agent for sign-off after completion.
• All work must comply with the OHSA Act.
• Rigging, transportation and any equipment/valves/pumps needed to pump oil directly into the flow truck must be included in the price.
• The oil tenderer must hold an Environmental Waste Management Licence or a municipal certificate to transport hazardous waste between sites/provinces.

Method statement and approach:

• The successful tenderer must pay upfront for the allocated batch and collect the unit within 7 working days from the issue date of the approved work instruction / task order.
• Payment must be in full for the unit indicated on each batch; quantities may not be re-batched.
• Sufficient capacity and resources to service the contract at any given point from any given site, as quantities are not known upfront.
• The site must be left clean after collection; any oil spills must be rehabilitated.
• The purchaser is responsible for safe collection, handling, removal and transportation, using qualified labour and suitable certified plant, machinery, equipment and transport.
• Payment to Eskom no later than five days after the date of sale; release of equipment after receipt of payment and permit acquisition.
• Technical evaluation requires a method statement based on the scope of work, demonstrating technical capability.

Quality and safety management requirements:

• Substance abuse procedure must be provided.
• Vehicle management and driver safety procedure, including inspection, maintenance, driver fitness and fatigue management.
• Company incident management procedure.
• Environmental aspect and impact register (e.g., oil spillages).

Pricing schedule:

• Price offered per item, exclusive of VAT.
• The final bid price per item (ex VAT) will be used for each disposal transaction.
• Item 1: 1 (one) 20MVA scrap transformer — to go through evaluation process first, then E-auction pricing tool to be used.
• Total offer prices, excluding VAT, are payable to Eskom Holdings SOC Limited within five (5) working days after sale.
• Payment by bank cheque or electronic bank transfer only.
• VAT invoices will be issued on request.

Pricing format:

• Price offered per item, exclusive of VAT.
• The final bid price per item (ex VAT) will be used for each disposal transaction.
• The 20MVA scrap transformer will go through the evaluation process first, then the E-auction pricing tool will be used.

Payment terms:

• Payment to Eskom must be made no later than five (5) working days after the date of sale.
• Payment by bank cheque or electronic bank transfer only.
• Release of equipment/scrap occurs after receipt of payment and the buyer obtaining a permit to remove and transport.

Tax:

• The successful tenderer's taxes must be in order, or a suitable arrangement made with the Receiver of Revenue.
• A Tax Clearance Certificate (in respect of Tenders) must be submitted with the tender.
• If the certificate is not included or is incorrect, Eskom may recover costs, cancel the agreement and claim damages.

Guarantee / warranty:

• All equipment sold "voetstoots" — no guarantee or warranty as to workability or condition.
• Buyers may familiarise themselves with the site prior to tendering.

Offer validity: 90 days from the closing date.

Mandatory registrations and certificates:

• Valid SARS Tax Clearance Certificate.
• B-BBEE affidavit (DTI template) or B-BBEE Verification Certificate from an accredited agency.
• Secondhand Goods certificate from SAPS or a licensee.
• Proof of registration on National Treasury's Central Supplier Database (CSD) or a MAAA number.
• Valid Letter of Good Standing with COID.
• CIPRO registration documents and copies of directors' ID documents.

Health and safety (Annexure D):

• Signed acknowledgement of Eskom's SHE rules and requirements (Annexure B).
• OHS plan/manual aligned to the SHE Specification.
• Baseline Risk Assessment (BRA) with methodology, including consequence, likelihood and risk ratings, mitigation measures, review and monitoring plan.
• Valid Letter of Good Standing with compensation body (COID, FEMA or RMA).
• SHE policy signed by CEO/MD, aligned to OHS Act section 7 or ISO 45001:2018.
• SHE competency certificates: first aiders level 2, fire fighting, HIRA/risk assessment training.
• Employees'/drivers' medical fitness certificates, valid driver's licences, PDP and truck operator appointments.
• Substance abuse procedure.
• Vehicle management and driver safety procedure (inspection, maintenance, driver fitness and fatigue management).
• Company incident management procedure.
• Environmental aspect and impact register (e.g., oil spillages).

Environmental (Annexure E):

• Environmental policy signed by top management, dated and version controlled, committing to compliance, pollution prevention and continual improvement.
• Emergency preparedness procedure/plan with emergency contact details.
• Waste management plan, including disposal at licenced landfill sites and management of waste oil.

Other:

• Proof of registration as a recycler.
• B-BBEE minimum level: 2 (stated in the evaluation criteria).

Health and safety requirements:

• All work must comply with the OHSA Act; safety requirements and documentation must be available on site.
• Additional precautions when using cutting equipment; portable fire-fighting equipment on site during all stages.
• An Eskom permit is required before commencement; notify the site agent for sign-off after completion.
• SHEQ requirements:
• Signed acknowledgement of Eskom's SHE rules and requirements (Annexure B).
• OHS plan/manual aligned to the SHE Specification.
• Baseline Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing with compensation body (COID, FEMA or RMA).
• SHE policy signed by CEO/MD, aligned to OHS Act section 7 or ISO 45001:2018.
• SHE competency appointments with training records (first aiders, fire fighter, incident investigator).
• Section 37(2) agreement (Annexure G) must be signed, acknowledging the contractor's duties under the OHSA and compliance with SHE specifications.

Environmental requirements:

• Any oil spills caused during the work must be rehabilitated by the successful contractor.
• The oil tenderer must hold an Environmental Waste Management Licence or a municipal certificate to transport hazardous waste between sites/provinces.
• Environmental policy signed by top management, dated and version controlled, committing to compliance, pollution prevention and continual improvement.
• Emergency preparedness procedure/plan specific to environmental emergencies, with emergency contact details.
• Waste management plan: how waste generated on site will be managed, disposal at licenced landfill sites, and how waste oil will be managed.

Contract conditions:

• Eskom accepts no liability for damages or losses (theft, damage, personal injury) during removal.
• The bidder must adhere to site access conditions set by the Eskom site agent.
• Littering prohibited; facilities for disposal waste must be provided; no rubble left on site.
• No accommodation allowed on site.
• Equipment sold "voetstoots" — no guarantee or warranty; buyers may inspect the site before tendering.
• Offers valid for 90 days from closing date.
• Eskom reserves the right not to accept the lowest or any tender, or to withdraw any item.
• No variation or modification of the agreement is in force unless confirmed in writing.
• A bidder with an existing or expired Eskom contract on which it has defaulted, or with an open non-conformance, will be disqualified.
• A Section 37(2) agreement (Annexure G) must be signed, acknowledging the contractor's duties under the OHSA and compliance with SHE specifications.

General requirements:

• The successful tenderer's taxes must be in order, or a suitable arrangement made with the Receiver of Revenue.
• A Tax Clearance Certificate (in respect of Tenders) must be submitted with the tender.
• If the certificate is not included or is incorrect, Eskom may recover costs, cancel the agreement and claim damages.
• Each party to a consortium/sub-contractor must complete a separate declaration.

Evaluation criteria:

• Financial evaluation: Best price 80%, B-BBEE 20%.
• Technical evaluation is two-phase: desktop evaluation and site visit inspection.
• Technical criteria (100%): Approach and Methodology (100%)
• Technical and mechanical ability to manage and process project quantities.
• Industry experience and ethical track record in line with the Second-Hand Goods Act.
• Confidence in effective, efficient, timeous and economical performance.