Backup as a service (baas) for 5 years – ESKOM tender e3456cxmwp

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A virtual non-compulsory clarification meeting will be held on 16 September 2026 at 09h00 (South African time) via Microsoft Teams. Link: https://teams.microsoft.com/meet/329379557711345?p=eLsjsLNjFgPbaSWb3K. Tenderers must confirm their intention to attend with the Eskom Representative, stating the name, position and contact details of each proposed attendee.

{"name":null,"email":"[email protected]","phone":"021 550 5159","department":null,"address":"r which"}

Mandatory returnables at tender closing (disqualifiable): Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration, Annexure E CPA for local goods/services, Annexure F CPA(IG) for imported goods/services, Annexure G Completed pricing schedule, Annexure H SBD 1, Annexure I SBD 6.1, Annexure J SBD 4, Annexure K Tax Evaluation Questionnaire, Annexure L Master Services Agreement (with unconditional acceptance of Schedule Q Part A), Annexure M SLA, Annexure R E-tendering Help Manual acknowledgement. Additional JV documents: letter of intent, confirmation of single entity, single bank account. Non-disqualifiable returnables: Specific Goals proof (score zero if not submitted), Tax Clearance Certificates, Employment Equity compliance proof. Mandatory contractual requirements: CSD registration. Additional: SHE requirements (Annexure S), Quality requirements (Annexure T), SDL&I (Annexure U), financial statements (latest approved annual financial statements, public interest score, ITA34C). Technical/functionality: Annexure Q Technical requirements and evaluation (including BaaS Vendor Self Declaration Form).

Tenderers must meet the eligibility criteria, including: not being under any restriction to do business with Eskom or State-Owned Companies; not having the nationality of a country on international sanctions lists; not submitting more than one tender (except as a JV partner); JV/consortium agreements must state joint and several liability; no conflict of interest; tenders must be signed by authorised persons; not restricted by National Treasury; not on the Tender Defaulters list; not restricted by Eskom; and must not subcontract 100% of the scope of work. Tenderers must be registered on the Central Supplier Database (CSD) as a mandatory contractual requirement. Foreign tenderers with a footprint in South Africa must provide a certified tax clearance certificate; local tenderers must provide a SARS e-filing PIN or CSD number. Designated employers must provide proof of compliance with the Employment Equity Act. Tenderers must submit annual financial statements as part of due diligence. B-BBEE status level certificates or sworn affidavits are required for specific goals scoring.

Annexure Attached

(Y / n / n/a)

1.1.1 Authorisation Form Annexure A Y

1.1.2 Acknowledgement form Annexure B Y

1.1.3 Tenderer’s particulars Annexure C Y

1.1.4 Integrity Declaration Form (Suppliers are required to Annexure D Y

download and read the Supplier Integrity Pact. It is

accessible on the Eskom Tender Bulletin via Eskom

Supplier Integrity Pact (eskom.co.za) link)

1.1.5 CPA Requirements for Local Goods/Services Annexure E Y

1.1.6 CPA(IG) for Foreign Goods/Services Annexure F Y

1.1.7 E-tendering Help Manual for supplier Annexure G Y

1.1.8 SBD 1 Invitation to Bid must be filled out by all tenderers Annexure H Y

and submitted with the tender at tender submission

deadline

1.1.9 SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.10 SBD 4 – Bidders Disclosure Annexure J Y

1.1.11 Tax Evaluation questionnaire to determine whether a Annexure K Y

company, close corporation (CC) or Trust is a personal

service provider for purposes of PAYE

1.1.12 Master Services Agreement (MSA) Annexure L Y

1.1.13 Appendix C-1 Service Level Agreement (SLA) Annexure M

1.1.14 Appendix B-1 (Service Specification) - Technical Scope Annexure N

of Wo

as at stipulated deadlines.

For E-Tendering, a tenderer’s failure to have submitted/uploaded

tender documents will render the tender non-responsive.

3.10 Mandatory tender returnables A tenderer that does not submit mandatory documents by or the

complete information required in mandatory documents by the

deadlines as stipulated in the Tender Returnable section of the

respective RFP will be deemed non-responsive.

3.13 Functionality requirements Functionality requirements are applicable.

Note:

Eskom is procuring a Backup as a Service (BaaS) solution and does

not mandate the purchase of existing backup infrastructure from the

outgoing supplier. The Supplier may, at its own discretion, elect to

acquire existing backup infrastructure from the outgoing

supplier; however, the Supplier shall remain fully responsible for

ensuring uninterrupted service delivery, maintaining OEM support and

maintenance requirements where applicable, and meeting all

contractual obligations and service levels irrespective of the transition

approach adopted.

Quality requirements are included as Annexure T, which is a returnable required prior to contract award.

proposed attendee.

2.16 Seeking clarification The tenderer will notify Eskom of any clarifications required before the

closing time for clarification queries, which is 5 working days before

the deadline for tender submission.

2.22 Alternative tenders Alternative tenders are not allowed.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award and will need to ensure that

all materials delivered to Eskom are labelled in line with Eskom’s

labelling specifications as may be stipulated by Eskom. Where

cataloguing is a requirement, the Pricing Schedule must also include

a line item for cataloguing, which tenderers are required to quote for.

Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

) bl Award. closing (Non- prior

lifi required required closing. required Tender (disqualifiable)* Contract di

to Tender Returnable Returnable Returnable

Annexure B Acknowledgement Form √

Annexure C Tenderers Particulars √

Annexure D Integrity Pact Declaration form √

Annexure E CPA for local goods/services √

Annexure F CPA(IG) for imported goods/services √

Annexure G Completed pricing schedule (if not already submitted √

in the Eskom Master Services Agreement).

Annexure H SBD 1- to be completed and submitted by all √

(applicable for all tenderers.

suppliers including

foreign suppliers)

Annexure I SBD 6.1- Preference Points Claim Form in terms of √

PPPFA 2022 regulations

Annexure J SBD 4 – Bidders Disclosure √

Annexure K Tax Evaluation Questionnaire √

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE Annexure S Safety, Health and Environmental (SHE) √ Annexure T Quality requirements √ Annexure U Supplier development, Localisation and √ Industrialisation (SDL&I) Due

• Latest, approved (No draft annual financial √ Diligence/financial statements or managements accounts are analysis allowed for this process) annual financial statements of the tendering company (Not Parent or ultimate holding company), including: o Background to the company o A signed director’s report. o A signed auditor’s/reviewer’s/compiler’s/accounting officer’s report o Statement of financial position o Statement of comprehensive income o Statement of changes in equity o Statement of cash flows o Notes to the financial statements.

A signed copy of the public interest score (only applicable to South African entities that are not audited) o Giving the actual score o Indicating whether the company is owner managed or not Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 53 File name: Request for Proposal (RFP)-Draft 07 September 2026 Final Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Request for Proposal Effective Date 07 April 2026 Review Date April 2031 Reference Returnable From Suppliers at at ** ) bl Award. closing (Non- prior lifi required required closing. required Tender (disqualifiable)* Contract di to Tender Returnable Returnable Returnable o Confirming whether the annual financial statements were externally prepared or not.

Copies of the ITA34C for the current & previous years of assessment (only applicable to South African entities that are not audited)

For unincorporated JV or a SPV, each partner in the JV or a SPV must submit its annual financial statements including all items listed above. DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA Annexure Q Technical requirements and evaluation √ (Including Appendix1-BaaS Vendor Self Declaration Form) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 53 File name: Request for Proposal (RFP)-Draft 07 September 2026 Final Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Request for Proposal Effective Date 07 April 2026 Review Date April 2031 ANNEXURE A AUTHORISATION FORM Indicate the status of the tenderer by ticking the appropriate box below. A B C D E F COMPANY CLOSE PARTNERSHIP JOINT SOLE TRUST CORPORATION VENTURE PROPRIETOR The tenderer must complete the appropriate certificate set out below for its category of organisation. If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a certified copy the document that is proof of the contents of the certificate (resolution of the board of directors of a company, members’ resolution of a close corporation, power of attorney in the case of a joint venture, or resolution of the board of trustees of a trust). Note further that, in addition to completing the relevant certificate for category of organisation, the authorised representative of the tenderer is also required to complete and sign the table at the end of this Authorisation Form.

Certificate for company I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the company, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the company. A certified copy of the resolution of the board is annexed to this Form. Signed: Date: Name: Position: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 53 File name: Request for Proposal (RFP)-Draft 07 September 2026 Final Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Request for Proposal Effective Date 07 April 2026 Review Date April 2031

Certificate for close corporation I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as member of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the close corporation, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the close corporation. A certified copy of the members’ resolution is annexed to this Form. Signed: Date: Name: Position

Certificate for partnership We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership, and to sign all documents in connection with the tender and any contract that may result from it on behalf of the partnership. Name Address Signature Date NOTE: This certificate is required to be completed and signed by the full number of Partners necessary to commit the Partnership. Attach additional pages if more space is required. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 53 File name: Request for Proposal (RFP)-Draft 07 September 2026 Final Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Request for Proposal Effective Date 07 April 2026 Review Date April 2031

Certificate for Joint Venture We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, being the lead member in the Joint Venture, to sign all documents in connection with the tender and any contract that may result from it on behalf of all the members in the Joint Venture. This authorisation is evidenced by the attached power of attorney signed by the legally authorised signatories of all the members in the Joint Venture. We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement that all members in the Joint Venture are liable jointly and severally for the execution of the contract, a term that indicates which member will be the lead member, and terms that indicate the ratios according to which work and payment will be divided amongst the members. Name of JV member Address Authorised signature, name and capacity Lead member Member Member Member NOTE: This certificate is required to be completed and signed by all members of the joint venture. Attach additional pages if more space is required.

Certificate for sole proprietor I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Signed: Date: Name: Position:(Sole Proprietor) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 53 File name: Request for Proposal (RFP)-Draft 07 September 2026 Final Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Request for Proposal Effective Date 07 April 2026 Review Date April 2031

Certificate for trust I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of trustees of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board of trustees taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the trust and to sign all documents in connection with this tender and any contract that may result from it on behalf of the trust. A certified copy of the resolution of the board of trustees is annexed to this Form. Signed: Date: Name: Position: NOTE: The table below must also be completed in full by all tenderers in addition to the certificate that was selected and completed above. Name of tenderer: Full names of authorised signatory: Designation and capacity: Signature of authorised signatory Date of signature: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 53 File name: Request for Proposal (RFP)-Draft 07 September 2026 Final Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Request for Proposal Effective Date 07 April 2026 Review Date April 2031 ANNEXURE B ACKNOWLEDGEMENT FORM We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and the following addenda issued by Eskom: We confirm that the documentation received by us is: (Indicate by ticking the box) Correct as stated in the RFP Content List, and that each document is complete.  Or: Incorrect or incomplete for the following reasons:  Cataloguing Acknowledgement: Please select the relevant statement by ticking the appropriate box below

We agree to provide the cataloguing information as described in the Invitation to Tender 

We have already supplied Eskom with the cataloguing information pertaining to this Invitation to Tender in a previous contract/order [insert previous contract/order number]  __________

We do not intend to provide the required cataloguing information for the reasons stated hereunder: 

We are a Distributor/Importer/Agent and our Principal, being the Original Equipment Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position to supply cataloguing information for items. We attach the letter from the OEM confirming its position.  Invitation to Tender/Request for Proposal No: ____________________ Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 53 File name: Request for Proposal (RFP)-Draft 07 September 2026 Final Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Request for Proposal Effective Date 07 April 2026 Review Date April 2031 Name of Tenderer: ___________ _ _ Country of registration: _______________________________________ Full names of contact person: __________________________________ Contact details: Tel (landline): Cell phone: e-mail address: Name of tenderer: Full names of authorised signatory

Points Allocation: 20 points

B-BBEE Details: es the right to negotiate with preferred bidders after a competitive bidding process or price

quotations should the tendered prices not be market-related.

Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this may be

interpreted as subcontracting with themselves and / or using their subsidiaries for fronting. Where a main

contractor subcontracts with a subsidiary, this must be declared in its tender documents.

A report containing a list of potential sub-contractors may be drawn by accessing the following link:

www.csd.gov.za

“proof of B-BBEE status level of contributor” means-

(a) the B-BBEE status level certificate issued by an authorised body or person; or

(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or

(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act

1.2 Tender returnables

The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 53

File name: Request for Proposal (RFP)-Draft 07 September 2026 Final

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Identifier

Request for Proposal

Effective Date 07 April 2026

Review Date April 2031

N

Specific goals (BBBEE) will be scored out of 10 or 20 points in accordance with PPPFA. Proof of B-BBEE status level contributor means: B-BBEE status level certificate issued by authorised body, sworn affidavit as prescribed by B-BBEE Codes, or any other requirement prescribed in terms of the B-BBEE Act. Failure to submit proof results in zero for specific goals but not disqualification.

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

(The upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

of a performance bond or a demand guarantee is a requirement, the

tenderer must select a minimum of two (2) financial institutions that it

is likely to approach from the list provided of Eskom-approved

financial institutions.

3.4 Tender Opening For E-tendering. There will be no public opening of tenders. Tenders

will be downloaded electronically.

3.5 Tender Prices Prices will not be read out

3.9 Basic Compliance Basic compliance with this Request for Proposal requires a tenderer

to meet all the following requirements:

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

Eligibility criteria: Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Ineligible if: nationality of a country on international sanctions list; submitting more than one tender (except on E-Tendering with size limits); JV/consortium agreement does not state joint and several liability; conflict of interest; tenders signed by non-authorised persons; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; sub-contracting 100% of Scope of Work. Eskom will disqualify tenderers not meeting eligibility criteria.

Prices are scored out of 80 or 90 points. Objective criteria apply. Contract Participation Goals are not applicable. CSDG is not applicable. Tenderers are assessed after evaluation and ranking. Proof of meeting contractual requirements must be submitted prior to contract award.