Appointment of a service provider for the service, repair and verification of weighbridges at velddrif and piketberg

Closing date and time: Monday, 24 August 2026 at 12:00. Quotations are opened in public immediately after closing. No briefing or site visit is mentioned.

Administrative and SCM enquiries: Mr. Coellin Julius, tel. 022 913 6000 / 022 913 6121, email [email protected]. Technical enquiries: Mr. Andre Petersen, tel. 022 913 6000, email [email protected]. Quotation documents are available on the website www.bergmun.org.za or as a hard copy at a fee of R70.00 payable to the municipality. Submission address: Municipal Offices, 13 Church Street, Piketberg, 7320.

Quotations must be deposited in the tender box at the Municipal Offices, 13 Church Street, Piketberg, before 12:00 on Monday, 24 August 2026. The bid box is accessible 24/7. Sealed envelopes must be clearly marked with the quotation number and description. Bids addressed to a municipal official in a personal capacity will be disqualified. The municipality is not liable for bids not placed in the tender box by courier companies. Late, incomplete, faxed, or emailed quotations will not be accepted; proof of dispatch is not proof of receipt. Quotations must be valid for 120 days after closing. Returnable documents include: MBD 1 (Invitation to Bid), MBD 3.2 (Pricing Schedule – Firm Prices), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 10 (Certificate for Payment of Municipal Services), GCC, and the BM 1 checklist. Also required: TCS Pin or CSD number, originally certified B-BBEE certificate or sworn affidavit, recent municipal account of the company (not older than 90 days), recent municipal accounts of all directors/shareholders, proof of lease/rental agreement if applicable, and an affidavit if no property is registered.

Required documents include: completed MBD 1 (Invitation to Bid), MBD 3.2 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 10 (Certificate for Payment of Municipal Services), GCC, and a checklist (BM 1). Also required: Tax Compliance Status Pin or CSD number, B-BBEE certificate or sworn affidavit, recent municipal account of company (not older than 90 days), recent municipal accounts of directors/shareholders, proof of lease/rental agreement if applicable, and affidavit if no property registered. Bidders must complete the bidder particulars section with company details.

Quotations are evaluated under the 80/20 preference point system. Points: Price 80, B-BBEE status level 10, Locality 10, total 100. Specific participation goals: Bergrivier Jurisdiction 10, West Coast jurisdiction 5, Western Cape Province 3, South Africa 2. B-BBEE points: Level 1 = 10, Level 2 = 8, Level 3 = 6, Level 4 = 4, Levels 5–8 = 2, Non-compliant = 0. The bidder scoring the highest total points is awarded; in case of a tie, the bidder with the highest points for specified goals wins. Bidders must complete the Preference Points Claim Form (MBD 6.1) to claim points; failure to submit a B-BBEE certificate or sworn affidavit results in 0 B-BBEE points but does not render the bid non-responsive.

Scope: service, repair and verification of weighbridges at Velddrif and Piketberg. Each site requires: service of a 1 x 40,000 kg single deck weighbridge (quantity 1), legal verification for prescribed purpose per weighbridge (quantity 1), repair test (quantity 1), and accommodation (quantity 1). Suppliers must supply verification certificates as per legal requirements. Suppliers must be SANAS accredited and submit a valid accreditation certificate; failure to do so invalidates the bid. Labour and travel expenses quoted must cover all work done during normal working hours. Bidders must provide at least three contactable references with letters from referees demonstrating experience in similar work within the last 5 years; without these the bid may be considered non-responsive.

Bidders must provide at least three contactable references with letters from referees demonstrating experience in similar work within the last 5 years. Without these letters/certificates the bid may be considered non-responsive.

Pricing schedule (MBD 3.2) for service, repair and verification of weighbridges at Velddrif and Piketberg. Items per site: service of 1 x 40,000 kg single deck weighbridge, legal verification for prescribed purpose per weighbridge, repair test, and accommodation. Prices must be quoted excluding VAT, with VAT (15%) added, and a total price. Labour and travel expenses must cover all work during normal working hours. Prices must be fixed and valid for 120 days.

Pricing must be fixed and inclusive of VAT (15%). Prices must be valid for 120 days after closing. The pricing schedule (MBD 3.2) requires rates excluding VAT, with VAT added and a total price. The municipality reserves the right to adjust the scope of work or quantity to stay within budget. Quotations over R30,000 (VAT included) must be accompanied by the relevant MBD documentation. A firm delivery period must be indicated. No bond or guarantee is specified.

Bidders must be registered on the Central Supplier Database (CSD) and submit their CSD number (MAAA...). A Tax Compliance Status (TCS) Pin must be submitted; failure to submit may invalidate the bid. Bidders must submit an originally certified B-BBEE certificate or sworn affidavit; failure results in 0 B-BBEE points. Suppliers must be SANAS accredited and submit a valid accreditation certificate; failure invalidates the bid. No quotations from persons in the service of the state will be considered. Bidders must complete the Declaration of Interest (MBD 4) and Certificate of Independent Bid Determination (MBD 9).

Preference points: 80 points for price, 10 points for specific participation goals (locality), and 10 points for B-BBEE under the 80/20 system. B-BBEE status level points: Level 1 = 10, Level 2 = 8, Level 3 = 6, Level 4 = 4, Level 5-8 = 2, Non-compliant = 0. Specific participation goals: Bergrivier Jurisdiction 10, West Coast jurisdiction 5, Western Cape Province 3, South Africa 2. Bidders must complete the Preference Points Claim Form (MBD 6.1) to claim points.

The contract is subject to the General Conditions of Contract (GCC) and any special conditions. The successful bidder must sign a written contract form (MBD 7.1). The contract covers standard terms including payment, prices, variation orders, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, settlement of disputes, limitation of liability, governing language, applicable law, notices, taxes and duties, transfer of contracts, amendments, and prohibition of restrictive practices. Bidders must comply with all relevant legislation throughout the contract.

Quotations must be deposited in the tender box at the Municipal Offices, 13 Church Street, Piketberg before 12:00 on Monday, 24 August 2026. Bids addressed to any municipal official in personal capacity will be disqualified. The Municipality is not liable for bids not placed in the tender box by courier companies. Late, incomplete, faxed, or emailed quotations will not be accepted. Proof of dispatch is not proof of receipt. Council is not obliged to accept the lowest or any quotation and reserves the right to accept any part thereof. The Municipality reserves the right to withdraw the invitation or re-advertise.

Bidders must be registered on the Central Supplier Database (CSD) and submit their CSD number (MAAA...). Tax Compliance Status (TCS) Pin must be submitted. Bidders must submit an originally certified B-BBEE Certificate or Sworn Affidavit; failure to do so results in 0 points for B-BBEE. Suppliers must be SANAS accredited and submit a valid accreditation certificate; failure invalidates the bid. Quotations must be valid for 120 days after closing date. Prices must be fixed and inclusive of VAT. A firm delivery period must be indicated. Quotations over R30,000 must be accompanied by relevant MBD documentation. No quotations from persons in the service of the state will be considered.

Quotations will be evaluated according to Council's Supply Chain Management Policy using the 80/20 points system. The successful provider will be the one scoring the highest points. In the event of equal points, the bidder scoring the highest number of points for specified goals will be awarded. Points are allocated: Price 80, B-BBEE 10, Locality 10, total 100.