Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
Arcadia Street - Pretoria - Pretoria - 0028
Organization Type
GOVERNMENT
Published
05 Nov 2026
OCDS Reference
ocds-9t57fa-177008
Supply and delivery of quality management system audit software for a period of 3 years by agrément south africa is being sought. Bids will be evaluated using a price‑and‑specific‑goals scoring system where the applicable preference point system (80/20 or 90/10) will be determined after receipt based on the contract’s rand value. The most consequential consideration for bidders is the requirement to complete the sbd 6.1 Preference points claim form and provide documentary proof of smme, >50 % black female ownership, >50 % black youth ownership and >50 % people with disabilities ownership to qualify for possible preference points.
SBD 6.1 Preference Points Claim Form: Must be completed and submitted with proof of SMME, >50 % Black Female Ownership, >50 % Black Youth Ownership and >50 % People With Disabilities Ownership.
Closing date and time: 18 November 2026 at 10:00 – bids must be submitted by this deadline.
Scope of service: Provide Quality Management System Audit Software for a 3‑year period as the contract’s subject matter.
Preference point system: The applicable 80/20 or 90/10 system will be determined after tender receipt based on the contract’s rand value; price and specific goals will be scored up to 80/90 and 20/10 points respectively.
Documentation for specific goals: Failure to submit required proof for any B‑BEE goal will result in no preference points for that goal and may lead to disqualification.
No compulsory briefing or site visit is required.
Date & Time
Wednesday, 18 November 2026 - 12:00
Venue
null
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Categories
Request for Quotation
Arcadia Street - Pretoria - Pretoria - 0028
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AI Document Analysis Stages
Description
Source: Terms of Reference - QMS Audit Software.pdf05 Nov
2026
Tender Published
Tender was published
18 Nov
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
SBD 6.1 IN TERMS OF PPR2022 .pdf
An appointment of a service provider to provide Quality Management System Audit Software for a period of three years is sought. The procurement uses the 90/10 preference point system, with points allocated for price and specific goals.
Terms of Reference - QMS Audit Software.pdf
Agrément South Africa requires a fully functional end-to-end Quality Management System Audit Software, hosted and supported for 36 months, that lets auditors capture audit data, photos and documents on a tablet, tracks non-conformances, generates five report types and maintains a certificate database. The service provider must implement, deploy, train users and maintain the system for the full three-year term.
General Conditions of Contract.pdf
Agrément South Africa is seeking a 3-year appointment of a service provider to provide Quality Management System Audit Software. The tender closes on 18 November 2026 at 12:00 GMT+0200.
REVISED SBD 4.pdf
Agrément South Africa requires a service provider to supply Quality Management System (QMS) audit software for a period of 3 years. The bid is a re-advert, open nationally, with bids closing on 18 November 2026 at 12:00.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Agrément South AfricaMatched by category & region
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Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubMedian Estimate
R 8 554 922
Range
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Agrément South Africa (ASA) is a Schedule 3A public entity established under the ASA Act 2015, operating under delegation from the Minister of Public Works and Infrastructure
Objectives: assure fitness-for-purpose of non-standard construction products/systems; support socio-economic development in construction; promote certified non-standard products; support policymakers in risk minimisation; be an impartial SA centre for assessment and confirmation of fitness-for-purpose
ASA provides ongoing quality assurance through approval of certificate holders' quality management systems and annual quality/compliance inspections
Certificate validity reviewed every three years; extended upon satisfactory review subject to compliance with certification conditions, technical requirements, acceptable performance, and no invalidating changes in legislation or standards
Important Dates
Source: Terms of Reference - QMS Audit Software.pdf (RFQ)Date of issue: 05 November 2026
Compulsory briefing session: 11 November 2026 at 11:00 am to 12:00 noon (Microsoft Teams)
Closing date and time: 18 November 2026 at 12:00 noon
Proposal validity period: 90 days from closing date
Contact Information
Source: Terms of Reference - QMS Audit Software.pdf (RFQ)Enquiries (SCM and technical): [email protected]
Submission email: [email protected]
No named contact persons or telephone numbers provided
Submission Guidelines
Source: Terms of Reference - QMS Audit Software.pdf (RFQ)Submission method: email only to [email protected]
Subject line: RFQ number ASA 05/11/2026
One electronic copy only; no hard copies accepted
Closing date and time: 18 November 2026 at 12:00 noon
Compulsory briefing session: 11 November 2026 at 11:00 am to 12:00 noon via Microsoft Teams (link provided)
Late submissions not accepted
Returnable documents (all mandatory):
Proposal validity: 90 days from closing date
All documents must be clear and visible
Only first submission counts if multiple sent
Evaluation Criteria
Source: Terms of Reference - QMS Audit Software.pdf (RFQ)Evaluation system: 80/20 preference points (acquisition ≤ R50 million)
Price: 80 points calculated via formula Ps = 80 × (1 − (Pt − Pmin) / Pmin)
Specific goals: 20 points total allocated as:
50% Black female ownership: 5 points – CSD report or CIPC certificate showing shareholding percentages, or ID documents of all owners
50% Black youth ownership: 5 points – CSD report or CIPC certificate showing shareholding percentages, or ID documents of all owners
50% People with disabilities ownership: 5 points – CSD report or CIPC certificate showing shareholding percentages, or ID documents of all owners
Mandatory requirements (disqualification if missing):
ASA reserves right to investigate bidder's financial position, previous contracts, skills, workload
Award to highest total points, subject to mutually acceptable contractual terms
Technical Specifications
Source: Terms of Reference - QMS Audit Software.pdf (RFQ)Scope: Provide end-to-end Quality Management System Audit Software for 36 months (3 years)
Core capabilities:
System must integrate with other systems
Provider must implement, deploy, support, maintain, and host users
Audit plan management with fields: certificate holder name, certificate number, subject, number of certificates, non-conformance status, target/reschedule/actual/follow-up audit dates, QA status, action required, contact details, classification, comments
Backend database with role-based view/edit access; linked to emails
Audit data collection: questionnaire data (holder, date, auditor, certificate info), audit notes, document scanning, email/other uploads, non-conformances with Client Management Representative signature
Five report types: Annual quality/compliance inspection, QMS assessment, Validity review, Licensee report, Site investigation report
Report sections: audit information, introduction (scope, team), findings with notes, document review summary, effectiveness statement per ASA Guidelines based on ISO 9001:2015, findings grouping, non-conformances
Non-conformance tracking: expiry notifications/flags, closure signature verification, multi-format attachments (PDF, Word), status generation, role-based access
Training: digital guides, interactive guides/videos, minimum two half-day sessions for Administrators and Supervisors
Proposal must include: detailed approach with steps/resources/timing/migration, deliverables with turnaround times, quality approach with industry standards/awards (last 2 years), three contactable references from past 12 months with full contact details (person, organisation, phone, email, cell)
Experience & Qualifications
Source: Terms of Reference - QMS Audit Software.pdfTrack record requirements:
Quality Management
Source: Terms of Reference - QMS Audit Software.pdfASA's quality assurance focuses on approval of certificate holders' quality management systems and annual quality/compliance inspections of materials, design, manufacture, installation
Audit effectiveness assessed per ASA Guidelines based on ISO 9001:2015
Software must provide quality assurance metrics and accurate audit records
Training requirements: digital guides, interactive guides/videos, minimum two half-day sessions for Administrators and Supervisors
Pricing Schedule
Source: Terms of Reference - QMS Audit Software.pdfPrice schedule format:
Item 1: Cost of system and installation/configuration (Year 1 only)
Item 2: Cost of support services – configuration of in-house hardware (Years 1, 2, 3)
Item 3: Training costs including user manuals/guides (Year 1 only)
Subtotal: Total amount excluding VAT
VAT: 15%
Total: All-inclusive amount
Prices must cover all obligations; bidder accepts risk for mistakes
Financial Requirements
Source: Terms of Reference - QMS Audit Software.pdf (RFQ)Pricing schedule over three years:
Total amount excluding VAT, plus 15% VAT, total all-inclusive
Prices quoted must cover all work/items and all contractual obligations
Bidder bears risk for any price or calculation mistakes
No bid security, performance bond, guarantee, retention, or payment terms specified
Compliance Requirements
Source: Terms of Reference - QMS Audit Software.pdf (RFQ)CSD registration: latest National Treasury Central Supplier Database report mandatory; no contract without registration
Standard bidding documents: completed and signed SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim)
Signed General Conditions of Contract
B-BBEE evidence for specific goals:
50% Black female ownership: CSD report or CIPC certificate showing shareholding percentages, or ID documents of all owners
50% Black youth ownership: same evidence options
50% People with disabilities ownership: same evidence options
SBD 4 disclosure must be true and complete (note paragraph 2.3)
Omission of material information, factual inaccuracy, or misrepresentation may disqualify bid or cancel contract
No CIDB requirement (non-construction)
No local content requirement specified
Tax compliance implied via CSD
Contractual Terms
Source: Terms of Reference - QMS Audit Software.pdfSuccessful bidder must enter into a Service Level Agreement (SLA) with ASA before award; SLA forms contractual basis for delivery and performance measurement
Contract extensions at sole discretion of ASA
Copyright assignment: service provider assigns to ASA all copyright arising from works produced under contract; provider may not use/reproduce/disseminate without ASA consent
ASA reserves rights to: extend closing date; verify information; request documentary proof; appoint one or more providers separately or jointly; award whole or in part; cancel or withdraw RFQ wholly or partly
POPIA compliance: bidders agree ASA may collect, keep, process personal information for bid evaluation; further consent needed for other uses
Proposal validity: 90 days from closing date
Award to highest scoring bidder unless law permits otherwise
Appointment subject to mutually acceptable contractual terms; ASA may appoint alternative if agreement not reached
Award announced on National Treasury website; no regret letters sent
Section
Source: Terms of Reference - QMS Audit Software.pdf80/20 preference point system applied (acquisition ≤ R50 million)
Price: 80 points via formula Ps = 80 × (1 − (Pt − Pmin) / Pmin)
Specific goals (20 points):
50% Black female ownership – 5 points – CSD report or CIPC certificate showing shareholding, or ID documents
50% Black youth ownership – 5 points – CSD report or CIPC certificate showing shareholding, or ID documents
50% People with disabilities ownership – 5 points – CSD report or CIPC certificate showing shareholding, or ID documents
Mandatory: price schedule and three contactable reference letters for QMS Audit Software
ASA may investigate financial position, previous contracts, skills, workload
Award to highest points subject to mutually acceptable terms
Submission Guidelines
Source: REVISED SBD 4.pdf (TENDER)Returnable forms:
No submission method, address, copies or closing time provided in this document.\n\nDisqualification risks:
Evaluation Criteria
Source: REVISED SBD 4.pdf (TENDER)Disqualification criteria:
No scoring, preference points or minimum qualifying scores provided in this document.
Compliance Requirements
Source: REVISED SBD 4.pdf (TENDER)Mandatory disclosures:
No B-BBEE, CIDB, tax clearance or professional registration requirements stated in this document.
Important Dates
Source: SBD 6.1 IN TERMS OF PPR2022 .pdf (TENDER)Important dates: Closing date: 18 November 2026 at 10:00. No compulsory briefing or site visit specified.
Evaluation Criteria
Source: SBD 6.1 IN TERMS OF PPR2022 .pdf (TENDER)Evaluation criteria: The bid is evaluated based on price and specific goals. The preference point system (80/20 or 90/10) will be determined after tender receipt based on the contract rand value (80/20 for requirements up to R50 million, 90/10 above R50 million). Price allocates a maximum of 80 or 90 points. Specific goals allocate up to 20 or 10 points.
Specific goals eligible for points: SMME (5 points), >50% Black Female Ownership (5 points), >50% Black Youth Ownership (5 points), >50% People With Disabilities Ownership (5 points). Total specific goals points: 5 out of 100 total points. Failure to submit required proof means preference points for specific goals will not be awarded. The organ of state may require substantiation of any claim.
Technical Specifications
Source: SBD 6.1 IN TERMS OF PPR2022 .pdf (TENDER)Technical specifications: Quality Management System Audit Software for a period of 3 years, procured by Agrément South Africa. No further technical specifications (quantities, deliverables, standards, service levels) stated in the document.
Compliance Requirements
Source: SBD 6.1 IN TERMS OF PPR2022 .pdf (TENDER)Compliance requirements: B-BBEE specific goals for preference points: SMME (5 points), >50% Black Female Ownership (5 points), >50% Black Youth Ownership (5 points), >50% People With Disabilities Ownership (5 points). Total specific goals points: 5 out of 100. The applicable preference point system (80/20 or 90/10) will be determined after tender receipt based on rand value. No CIDB grading, CIPC registration, tax clearance conditions, or local content percentages stated. No other compliance requirements specified.
Evaluation Criteria
Source: General Conditions of Contract.pdf (TENDER)Evaluation: Preference Point System (PPPFA) applies; ASA reserves right to award to bidder not scoring highest points per section 2(1)(f) of PPPFA. ASA may negotiate with preferred bidders, accept part of tender, conduct site inspections/product evaluations/explanatory meetings, correct mistakes, cancel tender at any stage, award to multiple bidders based on size/geography. No minimum qualifying score or detailed scoring split specified in this document.
Quality Management
Source: General Conditions of Contract.pdfQuality management / bidder declarations:
ASA reserves rights per special conditions (see evaluation_criteria).
Compliance Requirements
Source: General Conditions of Contract.pdf (TENDER)Compliance requirements: Bidder must be tax compliant (valid SARS tax clearance certificate/tax pin, verified via Central Supplier Database). Bidder and its members/directors/partners/trustees must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. No B-BBEE level, CIDB grade, or local content thresholds specified in this document.
Health & Safety
Source: General Conditions of Contract.pdfConflict of interest, corruption, fraud provisions:
Contractual Terms
Source: General Conditions of Contract.pdfContractual terms:
Section
Source: General Conditions of Contract.pdfASA reserves rights: award to bidder not scoring highest points per PPPFA s2(1)(f); negotiate with preferred bidders on terms/price; accept part of tender; carry out site inspections, product evaluations, explanatory meetings; correct mistakes at any stage; cancel/terminate tender process at any stage; award to multiple bidders based on size/geography.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Arcadia Street - Pretoria - Pretoria - 0028
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
4
Last checked
06 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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