Supply and delivery of refreshments & dry ingredients to oudtshoorn municipality — 1-Year as-and-when-required contract (re-advertised RFQ 03/09/2026)

Closing

• Date: Wednesday, 28 October 2026
• Time: 12:00

Public opening

• Immediately after the closing time, at the Supply Chain Management Office, 26 Church Street, Oudtshoorn.

Quotation validity

• 90 days after the closing date.

Publication

• Notice published: 15 October 2026.

No compulsory briefing or site visit is stated in the notice.

Specification enquiries

• Name: Mr. R. Booysen
• Telephone: 044 203 3173

Document enquiries

• Name: Ms. Janina Rollison
• Telephone: 044 203 3178
• Email: [email protected]

Submission address

Municipal quotation box

26 Church Street

Oudtshoorn

Opening venue

Supply Chain Management Office

26 Church Street

Oudtshoorn

Submission method

• Sealed hard-copy quotation delivered to the Municipal quotation box.
• Envelope must be clearly marked with the reference "RFQ 03/09/2026" and the full quotation title.
• Quotation box address: 26 Church Street, Oudtshoorn.
• Deadline: no later than 12:00 on Wednesday, 28 October 2026.
• Quotations are opened in public immediately after the closing time in the Supply Chain Management Office, 26 Church Street, Oudtshoorn.

Format requirements

• Submit on the original quotation documents issued by the municipality.
• The quotation must remain valid for 90 days after the closing date.
• A fully completed set of quotation documents is required.

Pre-submission prerequisite

• Bidders not yet registered on the Central Supplier Database must register at www.csd.gov.za before bidding.

Disqualification risks

• Quotations received after 12:00 on 28 October 2026.
• Bids from persons in the service of the state will not be considered for award.
• Incomplete or unsigned quotation documents.

System

• 80/20 Preference Point System under the Preferential Procurement Policy Framework Act (2022) and the Municipality's Supply Chain Management Policy.

Point allocation

• Price: 80 points.
• Preference: 20 points, made up of B-BBEE (10 points) and locality of supplier (10 points).

Locality points

• Supplier located within the boundaries of the Oudtshoorn municipality: 10 points.
• Supplier located within the Eden District: 5 points.
• Supplier located within the Western Cape Province: 2 points.
• Supplier located outside the Western Cape Province: 0 points.

Award discretion

• The municipality is not obliged to accept the lowest quotation or to award to the highest-scoring bidder.
• The municipality may withdraw the invitation, re-advertise, reject any quotation, or accept only part of a quotation.
• Not all work covered by this quotation is guaranteed to materialise.

Scope

• Supply and delivery of refreshments and dry ingredients to Oudtshoorn Municipality.
• Service is rendered as and when required, over a contract period of 1 year.

Notes

• The notice does not state quantities, product lines, delivery points or delivery frequency; these are expected to be specified in the quotation documents.
• Not all requirements under this quotation are guaranteed to be ordered.

Central Supplier Database

• Registration on the CSD at www.csd.gov.za is a prerequisite for all prospective service providers not yet registered.

State employment

• No bids from persons in the service of the state will be considered for award.

B-bbee

• B-BBEE carries 10 preference points under the 80/20 system.

Locality

• Locality of supplier carries 10 preference points, scored on where the supplier is based (Oudtshoorn municipal boundaries 10; Eden District 5; Western Cape 2; outside the Western Cape 0).

No CIDB grading, professional registration or local-content threshold is stated in the notice.

B-BBEE contributes 10 preference points.

Locality of supplier contributes a further 10 preference points:

• Within the boundaries of the Oudtshoorn municipality: 10 points.
• Within the Eden District: 5 points.
• Within the Western Cape Province: 2 points.
• Outside the Western Cape Province: 0 points.

Central Supplier Database registration is a prerequisite for prospective service providers who are not yet registered; registration is done online at www.csd.gov.za.

Bids from persons in the service of the state will not be considered for award.

Quotations are evaluated under the 80/20 Preference Point System prescribed by the Preferential Procurement Policy Framework Act (2022) and the Municipality's Supply Chain Management Policy.