Panel of professional services providers (psp) for multi-disciplinary civil and building services – metsimaholo local municipality (mlm 02/2026/27)

A compulsory briefing session will be held on 15 October 2026 at 11:30 at the 2nd Floor, Finance Building, Council Foyer. Bidders who are late will not be allowed to sign the attendance register.

SCM Unit

• Telephone: 016 973 8740/3/4, 8611/12/55/71

Technical enquiries

• Contact: Mr S Bila
• Telephone: 016 973 8455
• Email: [email protected]

Submission address

Metsimaholo Local Municipality

No 10 Fichardt Street

Finance Building

Ground Floor

Submission method: sealed envelope deposited in the bid box at Metsimaholo Local Municipality, No 10 Fichardt Street, Finance Building, Ground Floor (1st Floor per cover page).

Closing time: 09 November 2026 at 11:00.

Bids must be submitted on the official forms provided (not re-typed) or online.

Late bids will not be accepted.

Returnable documents (all must be completed, signed and submitted):

• CSD summary or full report, or CSD number.
• Company registration documents showing company and director details, or ID copy for sole proprietorship, or partnership agreement; proof of name change if a director changed names.
• Fully completed MBD forms, completed by hand in black ink and signed by hand.
• Joint venture agreement, complete and signed, if applicable.
• Latest municipal rates and taxes account for the company and directors/trustees/members/shareholders (August, September or October 2026 statement, not in arrears for more than 3 months, and matching the address on company registration documents).
• Lease agreement for rented premises, signed by both lessor and lessee, showing commencement and expiry dates or duration; if expired, include renewal confirmation or extension.
• For rural bidders: a letter from the municipality confirming the area is not liable for rates, or a signed letter from the chief confirming the bidder is from that rural/tribal area.
• MBD 5 with audited annual financial statements for bids above R10 million (reviewed/compiled statements not accepted).
• Completed discipline selection tick-boxes (only ticked disciplines will be evaluated).
• Professional indemnity cover of at least R10 million.
• Signed confirmation letter on official letterhead confirming ownership/availability of design software (version and number of licences), number of desktops/laptops and printers.
• CESA or SABTACO company membership registration, or ECSA professional registration of at least one director.
• Completed Metsimaholo Personnel Form (or CVs) with copies of required qualifications for proposed personnel.
• Completed, signed and client-stamped Metsimaholo Reference (Satisfactory Letter) form for each project claimed as experience.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids not in a sealed envelope.
• False documentation (may lead to blacklisting, termination of contract, and reporting to National Treasury).
• Failure to comply with any of the above terms and conditions.

Evaluation stages:

1. Compliance check (mandatory returnables).
2. Functionality (100 points):

• General Functionality (max 50 points) – one set of documents common to all 5 disciplines.
• Discipline-specific Functionality (max 50 points per discipline).
• Minimum qualifying score: 75/100 for functionality.
• Minimum General Functionality score: 25/50 to proceed.

3. Preference points (PPPFA Regulation 22, as per MBD 6.1).

General Functionality allocation (max 50 points):

• Labour Intensive Construction (LIC) training certification/accreditation (company or staff member): 10 points.
• Project Manager (degree/B-Tech in Civil Engineering, ECSA registration as Pr Eng/Pr Tech Eng, and/or SACPCMP registration): 7 points for 3-5 projects, 10 points for 6-9 projects, 15 points for 10 or more (max 15).
• Design Engineer (degree/B-Tech in Civil Engineering, ECSA registration): 7 points for 2-4 projects, 10 points for 5-8 projects, 15 points for 9 or more (max 15).
• Site Engineer (degree/B-Tech in Civil Engineering): 7 points for 4-7 projects, 10 points for 8 or more (max 10).

Discipline-specific experience (max 50 points per discipline):

• Appointment letter/order/instruction note with corresponding fully completed, signed and stamped Metsimaholo Reference form; professional fee value must be indicated.
• At least two projects must be from government/state-owned enterprise/parastatal; otherwise zero points for company experience.
• Projects with professional fees between R350,000 and R2,500,000: 5 points per qualifying project, max 20 points per discipline.
• Projects with professional fees R2,500,000.01 or higher: 10 points per qualifying project per discipline.
• Points for experience are allocated only after positive verification from the previous client (verification deadline: max 5 working days). Negative or no response results in zero points.
• Personnel and completed projects of recommended bidders will be verified (employee inspection and site inspection). False information renders the bid non-responsive and may lead to disqualification, blacklisting (MFMA Circular 43) or referral to law enforcement.

Scope: appointment of a panel of professional services providers (PSP) to render professional multi-disciplinary services for Metsimaholo Local Municipality for a period of three years on an as-and-when-required basis.

Five disciplines:

1. Bulk and reticulation water/sewer services.
2. Waste water/water treatment plants.
3. Pump stations and/or reservoirs (water/sewer).
4. Roads and stormwater infrastructure.
5. General building (schools, sports complexes, office buildings).

Contract and project management services also fall within the scope.

Bidders must tick the discipline(s) they are bidding for; unticked disciplines will not be evaluated.

Key personnel requirements:

• Project Manager: degree/B-Tech in Civil Engineering, registered with ECSA as Pr Eng/Pr Tech Eng and/or registered with SACPCMP.
• Design Engineer: degree/B-Tech in Civil Engineering, professional registration with ECSA.
• Site Engineer: degree/B-Tech in Civil Engineering.

Bidders must either complete the Metsimaholo Personnel Form (where no CV is attached) for the proposed personnel and attach copies of the required qualifications, or submit CVs of the proposed personnel together with copies of the required qualifications.

Company experience must be supported by appointment letters/orders/instruction notes with corresponding Metsimaholo reference forms; the municipality will contact previous clients to verify company experience, and bidders must have at least one such set of documents.

Bidders may provide one or two referees per project; where a referee does not respond within the stipulated time, zero points for experience may be awarded.

The municipality will conduct an employee inspection to verify the validity of personnel and a site inspection of the included relevant projects. Information attached that is not a true representation will render the bid non-responsive.

No specific pricing schedule or bill of quantities is provided in the document. The professional fee value must be indicated in the appointment letter/order/instruction note or the Metsimaholo Reference form for experience scoring.

Professional indemnity cover: minimum R10 million (or higher).

Bids above R10 million: audited annual financial statements for the past 3 years (or since establishment) must be submitted; reviewed/compiled statements not accepted.

No bid security, bond, or guarantee requirements are stated in the document.

CSD registration: mandatory – bidder must be registered on National Treasury's Central Supplier Database and submit CSD number or summary/full report.

Tax compliance: SARS Tax Compliance Status PIN or CSD number; tax compliance verified before award.

No award to persons in the service of the state, tender defaulters, or bidders restricted by National Treasury.

Company registration: proof of company registration with director details, or ID for sole proprietorship, or partnership agreement.

Municipal rates and taxes account (Aug/Sep/Oct 2026) for company and directors/trustees/members/shareholders, not in arrears for more than 3 months; lease agreement if renting.

Professional registration: CESA or SABTACO company membership, or ECSA professional registration of at least one director.

B-BBEE: a B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

MBD forms: MBD 1 (invitation), MBD 4 (declaration of interest), MBD 5 (declaration for procurement above R10 million), MBD 6.1 (preference points claim), MBD 8 (past SCM practices), MBD 9 (independent bid determination).

A B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs) must be submitted in order to qualify for preference points for B-BBEE. In terms of the PPPFA, bidders are required to claim points for specific goals on MBD 6.1, and the organ of state reserves the right to require the bidder to substantiate any preference claim at any time.

No specific health and safety requirements are stated in the document.

No specific environmental requirements are stated in the document.

Panel conditions: shortlisted consultants are selected on a rotational basis, as-and-when-required, and when project budget is available.

Method of appointment: per project through an RFP process; a service provider recommended through the RFP process is appointed for only one of the five disciplines, and no multiple-disciplinary appointments are made until a project reaches completion certificate issuance.

The successful bidder must complete and sign a written contract form (MBD 7).

Misrepresentation/fraud: the municipality may blacklist the company and its directors, terminate an awarded contract, and report the service provider to National Treasury for blacklisting.

Bidders are warned against submitting fraudulently edited or altered municipal rates and taxes accounts and lease agreements.

Officials and role players must report alleged fraud, corruption, favouritism, unfair conduct, contraventions of paragraph 47(1) of the SCM policy, or breaches of the code of ethical standards to the accounting officer.

Panel conditions: shortlisted consultants will be selected on a rotational basis, on an as-and-when-required basis and when project budget is available. Method of appointment: bidders who form part of the panel will be selected per project through an RFP process; a service provider recommended through the RFP process will be appointed for only one of the five disciplines, and no multiple-disciplinary appointments will be made until a project reaches completion certificate issuance. Submission: documents must be inserted in a sealed envelope, failing which the bid will be disqualified. Misrepresentation/fraud: the municipality reserves the right to blacklist the company and its directors if false documentation is submitted; if a contract has already been awarded it will be terminated and the service provider reported to National Treasury for blacklisting. Bidders are warned against submitting fraudulently edited or altered municipal rates and taxes accounts and lease agreements. In terms of regulation 46(2)(i) of the municipal SCM policy, an official or other role player must report alleged fraud, corruption, favouritism, unfair conduct, contraventions of paragraph 47(1) of the policy, or alleged breaches of the code of ethical standards to the accounting officer. The successful bidder will be required to complete and sign a written contract form (MBD 7).

Mandatory eligibility criteria: no bid will be awarded to a person in the service of the state; no award without submission of municipal accounts or a lease agreement; no award to tender defaulters or bidders restricted by National Treasury; the bidder must be registered on National Treasury's Central Supplier Database and submit its supplier/vendor (CSD) number; all other conditions of the bid must be adhered to. Bidders must tick the discipline(s) they are bidding for - only ticked disciplines will be evaluated. Professional indemnity cover of at least R10 million (or higher) must be attached. Bidders must be registered as a company member of CESA or SABTACO, or have at least one company director professionally registered with ECSA. Bidders quoting above R10 million must submit audited financial statements for the past three years (or since establishment) - reviewed or compiled financial statements will not be accepted. Failure to comply with these terms and conditions will result in the bid being disqualified.

Functionality is scored out of 100 points: 50 points for General Functionality returnables (one set of documents common to all five disciplines) and 50 points per discipline for discipline-specific returnables. The minimum qualifying score for functionality is 75 out of 100, and bidders must achieve at least 25 out of 50 for General Functionality to proceed to the next stage. General functionality allocation: Labour Intensive Construction (LIC) training certification/accreditation held by the company or a staff member - 10 points; Project Manager (degree/B-Tech in Civil Engineering, ECSA registration as Pr Eng/Pr Tech Eng, and/or SACPCMP registration) - 7 points for 3-5 projects, 10 points for 6-9 projects, 15 points for 10 or more, maximum 15; Design Engineer (degree/B-Tech in Civil Engineering, ECSA registration) - 7 points for 2-4 projects, 10 points for 5-8 projects, 15 points for 9 or more, maximum 15; Site Engineer (degree/B-Tech in Civil Engineering) - 7 points for 4-7 projects and 10 points for 8 or more, maximum 10. Discipline-specific experience: an appointment letter, order or instruction note with a corresponding fully completed, signed and stamped Metsimaholo reference form is required and the professional fee value must be indicated; panel appointments without a finalised appointment letter, order or instruction document indicating the fee value will not be accepted; at least two projects must be from government, a state-owned enterprise or a parastatal, failing which zero points are allocated for company experience. Projects with professional fees between R350 000 and R2 500 000 score 5 points per qualifying project, up to a maximum of 20 points per discipline; projects with professional fees of R2 500 000,01 or more score 10 points per qualifying project per discipline. Points for experience are only allocated after positive verification from the previous client (verification deadline is a maximum of 5 working days); a negative response, or no response, results in zero points for experience. Personnel and completed projects of recommended bidders will be verified before appointment, including site inspections and employee inspections, and false information will render the bid non-responsive and may lead to disqualification, blacklisting in terms of MFMA Circular 43 or referral to law enforcement. The preference point calculation is applied in accordance with PPPFA Regulation 22 as set out in MBD 6.1.