Reconstruction of hollywood to sibasa road – government tender in limpopo

Municipal contacts

• Mr TP Mudzili

Telephone: 015 962 7629

• Ms SU Thovhakale

Telephone: 015 962 7633

• Mr D Neluheni

Telephone: 082 779 0876

Principal Agent

• Tshashu Consulting and Project Managers

Address:

Unit 7, Office 3–4, Limpopo Building

371 De Wet Drive

Bendor, Polokwane, 0700

Telephone: 015 291 4365

Email: [email protected]

Employer address

• Thulamela Municipality, Civic Centre, Old Agriven Building, Thohoyandou.
• Postal: Private Bag X5066, Thohoyandou, 0950.

Submission address

• The Tender Box next to Thulamela Municipality's Boardroom, Civic Centre, Old Agriven Building, Thohoyandou.

Submission method

• Hand delivery or courier only. Electronic, fax, email and telephonic bids are not accepted.
• Place the complete bid in a single sealed envelope marked "BID NO. 44/2026/2027: RECONSTRUCTION OF HOLLYWOOD TO SIBASA ROAD IN THULAMELA MUNICIPALITY".
• Deposit in the Tender Box next to Thulamela Municipality's Boardroom, Civic Centre, Old Agriven Building, Thohoyandou, before the closing time.
• Submit the original tender document in full; no copies are required.
• Bids must be completed in black ink; pencil entries disqualify the bid.
• The document must contain all pages in the specified colour, page sequence (including double-sided) and binding method (stapled or hole-punched plus adhesive tape binding).
• Bids may only be submitted on the documentation issued by the municipality.

Returnable documents (Part T2)

• MBD 1: Invitation to Bid and terms and conditions — signed offer cover page.
• MBD 7.2: Declaration of Good Standing regarding Tax.
• MBD 3.3: Pricing Schedule (firm prices).
• MBD 4: Declaration of Interest — discloses any state employment or connection to the municipality.
• MBD 5: Declaration for procurement above R10 million (all applicable taxes included).
• MBD 6.1: Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• MBD 6.2: Declaration Certificate for Local Production and Content.
• MBD 8: Declaration of Bidder's Past Supply Chain Management Practices.
• MBD 9: Certificate of Independent Bid Determination.
• Form of Offer and Acceptance (Part C1.1) — completed and signed.
• Priced Bills of Quantities (Part C2.2) — completed in full.
• Form T2.2 C — completed where required, including any addenda with a material effect on pricing.
• Compulsory Enterprise Questionnaire — completed.

Disqualification risks

• Late submission.
• Failure to complete and sign the Form of Offer page.
• Failure to submit a fully priced Bill of Quantities.
• Failure to complete Form T2.2 C where required, including material addenda.
• Failure to be registered and active with the CIDB on the relevant grading.
• Completing the tender document in pencil.
• Termination on a previous Thulamela Municipality contract within the last five years.
• Failure to attend the compulsory site briefing.
• Failure to complete all MBD forms issued in Part T2.
• Omission of any compulsory requirement listed in the invitation to bid.

Evaluation stages

1. Compliance check: all documents requested in the advertisement must be submitted.
2. Functionality evaluation: scored out of 100. Minimum qualifying score: 70/100. Bidders below 70 are eliminated and not considered further.
3. Price and preference points: 80/20 system (price 80, specific goals 20).

Functionality criteria (100 points)

• Company experience (40 points): completed roads and stormwater projects in the municipal environment, RAL, SANRAL, government institutions or parastatals within the past 10 years. Points per project: value between R6 million and R20 million = 5 points; value above R20 million = 10 points. Each project requires a signed appointment letter, completion certificate and reference letter on client letterhead with client name, phone or email. No points if any document is missing. Subcontractor roles do not score; the bidder must have been the main contractor.
• Project programme and schedule of estimated monthly expenditure (5 points): programme using acceptable software with sufficient detail, supported by a method statement; realistic cash-flow based on the construction period and project cost.
• Key personnel CVs (20 points):
• Contract/Project Manager (7 points): B-Tech/BSc Eng/B-Eng or higher in Civil Engineering and professionally registered with ECSA (Pr Eng or Pr Tech Eng) — 4 points; valid ECSA digital certificate not older than 3 months from the closing date. Relevant roads and stormwater experience: 12 years or more = 3 points; 11 years = 2 points; 10 years = 1 point; 9 years or less = 0 points.
• Site Agent (6 points): National Diploma in Civil Engineering or higher — 3 points; minimum 5 years relevant roads and stormwater experience — 3 points; 4 years or less = 0 points.
• General Foreman (2 points): National N.Dip Civil Engineering — 1 point; minimum 5 years relevant experience as General Foreman in roads and stormwater — 1 point.
• OHS Officer (5 points): registered with SACPCMP as Construction Health and Safety Officer — 3 points; 5 years or more experience = 2 points; 4 years = 1 point.
• CVs must show actual duties, involvement, responsibility and dates (day/month/year).
• Plant and equipment owned by the bidder (20 points):
• Excavator: 1 required, 2 points.
• TLB: 1 required, 2 points.
• Watercart (minimum 10 000 litres): 2 required, 4 points.
• Grader: 2 required, 4 points.
• 10t smooth drum roller: 1 required, 2 points.
• 10t grid roller: 1 required, 2 points.
• Tipper truck (minimum 6 m³ or 10 m³): 2 required, 4 points.
• Proof of ownership: registration certificate and valid licence disk, or an invoice/bank letter for track excavator, smooth drum roller and grid roller. No points if proof is missing.
• Financial capacity (20 points):
• Bank rating letter not older than 3 months (lead partner in a joint venture): A = 10 points; B = 8; C = 6; D = 4; E = 2; F–G = 0.
• Audited financial statements for the recent three years, or a registered accountant's letter stating audit was not required and why: 10 points. No financial statements = 0 points.

Preference points (20 points, 80/20 system)

• 100% Black ownership: 10 points.
• 100% Women ownership: 5 points.
• Youth: 3 points.
• Disability: 2 points (medical certificate required to verify disability status).
• CSD will be used for verification.

Price scoring formula

• Ps = X [1 – (Pt – Pmin) / Pmin], where X = 80 points for tenders below R50 million; 90 points for tenders of R50 million and above.
• Points rounded to two decimal places.
• The bidder with the highest combined score is considered for acceptance.

Post-award

• The successful bidder will be subject to performance scoring at project end against the municipal approved score sheet.

Scope

• Reconstruction of the Hollywood to Sibasa road, including associated stormwater works, for Thulamela Local Municipality.
• The contractor must offer to provide the whole of the works; no alternative tender offers will be considered.
• The works are labour-intensive; the bidder must demonstrate management and supervisory staff with labour-intensive competencies and submit their names with evidence of eligibility.
• The Employer's Principal Agent is Tshashu Consulting and Project Managers.
• Site information and locality plan are in Part C4; contract drawings in Part C5.2.
• The contractor must comply with the Occupational Health and Safety Act and the Mine Health and Safety Act agreements included in Part C1.

Pricing

• Firm prices: MBD 3.3 Pricing Schedule and Bills of Quantities (Part C2.2) must be completed in full.
• Rates stated by the bidder are binding.
• Arithmetical errors: amounts in words govern over figures; line item totals govern over unit rates where there is a discrepancy; the bidder may confirm the bid as submitted or accept the corrected total.

Guarantees and security

• A letter of intent from an approved financial institution undertaking to provide the Construction Guarantee (format in Part C1.2) must be submitted with the tender.
• Performance Guarantee (Part C1.2) and Performance Guarantee for materials and equipment not yet built into the works (Part C1.4) are required.
• Retention Money Guarantee (Part C1.5) applies.

Insurance

• No insurance cover will be provided by the Employer; the contractor must arrange its own.

Payment and cash-flow

• The bidder must submit a schedule of estimated monthly expenditure showing a realistic cash-flow based on the construction period and project cost.

Financial capacity

• Bank rating letter not older than 3 months (lead partner in a joint venture).
• Audited financial statements for the recent three years, or a registered accountant's letter stating audit was not required and why.
• An EME must submit a sworn affidavit confirming annual turnover of R10 million or less and level of Black ownership; misrepresentation is a criminal offence under the Preferential Procurement Regulations 2022.

Eligibility

• CIDB registration: minimum Grade 6CE or higher. Joint ventures: every member registered with the CIDB; lead partner minimum 6CE; combined grading equal to or higher than 6CE.
• Central Supplier Database (CSD) registration: compulsory; no award to a bidder not registered on the CSD.
• Tax compliance: valid Tax Compliance Status letter or tax compliance PIN; tax matters must be in order with SARS at award.
• Company registration documents (e.g. CK) and company profile.
• COIDA: Compensation Fund registration in good standing; valid COIDA Letter of Good Standing required at award.
• Municipal rates and taxes: proof that the company and its directors are not in arrears for more than 3 months, not older than 3 months from the closing date. If operating from leased premises, a valid lease agreement; if a director rents or does not own property, a lease agreement; if in an unbilled area, a signed and stamped letter from the local municipality confirming exemption.
• Audited financial statements for the past three years, or a registered accountant's letter stating audit was not required and why.
• Curriculum vitae of the proposed project team and an organogram showing key personnel.
• Experience: list of roads and stormwater construction projects completed in the past 10 years in the municipal environment, RAL, SANRAL, government institutions or parastatals, with client contact details, description and contract values; attach signed appointment letters, completion certificates and reference letters. The municipality may verify with clients.
• Joint venture or partnership: certified copy of the agreement.
• Contracts Manager and OHS Officer must be registered with SACPCMP or ECSA at the time of award.
• Not listed on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act 2004.
• No abuse of the Employer's Supply Chain Management System and no failure to perform on a previous contract.
• Completed Compulsory Enterprise Questionnaire with no conflicts of interest.
• Bidders must check for additional information from the project engineer or client representatives before submission and submit records of any additional information posted.

B-BBEE and preference

• Preference points claimed on MBD 6.1 under the 80/20 system.
• Specific goals: 100% Black ownership (10 points), 100% Women ownership (5 points), Youth (3 points), Disability (2 points, medical certificate required).
• EMEs may submit a sworn affidavit confirming turnover of R10 million or less and level of Black ownership.

Local content

• MBD 6.2 Declaration Certificate for Local Production and Content must be completed where applicable.