Qualified ICT service provider for teta five‑year ICT strategy development

Closing

• Date: 13 November 2026
• Time: 09:00

No compulsory briefing or site visit is stated in the document.

Submission

• Method: electronic submission via email to the Supply Chain Department (no email address is stated in the document).
• Submit the Pricing Proposal / Costing Schedule electronically.

Returnable forms and documents

• SBD 4 (Bidder's Disclosure): declare any state employment or relationships with the procuring institution; fully complete and sign electronically or in black ink.
• SBD 6.1 (Preference Points Claim Form): claim points for specific goals, supported by proof or documentation.
• SBD 9 (Certificate of Independent Bid Determination): certify that the price was set independently, with no collusion or price disclosure.

Other mandatory documents

• SARS Pin with expiry date, or CSD Supplier Number if the SARS Pin is not submitted.
• Proof of Central Supplier Database registration at www.csd.gov.za.
• At least three reference letters for previous ICT Strategy development work for medium to large organisations; complete the Company Experience Schedule.
• Company Experience Schedule showing at least three years' experience in IT Strategy development services.
• CVs and certified copies (not older than six months) of qualifications for the Business/Systems Analyst, Cyber Security Specialist and Project Manager.
• Detailed Project Methodology covering implementation framework, Work Breakdown Structure, milestones and deliverables.
• Certified copy of B-BBEE Certificate from a SANAS-accredited agency (or sworn affidavit for QSE/EME).
• Certified CIPC company or close corporation registration certificates.
• Certified copies of directors' or owners' identity documents, or list of directors.
• Signed and bank-stamped banking details.
• Letter of Authority of Signatory on company letterhead.

Disqualification risks

• Omission or unsigned returnable forms.
• Listing on the Register for Tender Defaulters or List of Restricted Suppliers (automatic disqualification).
• False declaration on SBD 4.

Evaluation is conducted in three stages.

Stage 1 – Pre-Compliance (Administrative Compliance)

• Mandatory requirements: pricing schedule, SBD 4, SARS Pin or CSD Supplier Number, CSD registration, company references, company experience, key personnel (Business/Systems Analyst, Cyber Security Specialist, Project Manager), and detailed Project Methodology.
• Failure to meet any mandatory requirement results in disqualification.

Stage 2 – Quality Proposal Evaluation

• Functionality scored 1 (Poor) to 5 (Excellent).
• Project Manager's experience (weighting 30): more than five years and led six or more IT strategy projects = Excellent (5); more than five years and led five projects = Very Good (4); five years and led at least four projects = Good (3).
• Business/Systems Analyst (weighting 10).
• Company experience: six or more relevant reference letters = Excellent (5); four to five = Very Good (4); three = Good (3).
• Cyber Security Specialist: five years with qualification and certification = Excellent (5); four years = Very Good (4); three years = Good (3).
• Minimum qualifying score: 70/100. Bidders scoring below 70 are not evaluated further on Price and Specific Goals.

Stage 3 – Price and Specific Goals Evaluation

• System: 80/20 preference point system.
• Price: 80 points.
• B-BBEE: 10 points. Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.
• Other Specific Goals: 10 points total, including persons with no franchise in national elections before the 1983 and 1993 Constitutions, female (3 points), disability (2 points), youth (2 points).
• Award: highest total points on Price and Specific Goals unless there is a compelling reason not to award to the highest scorer.

Scope

• Appointment of a qualified ICT service provider to develop the Transport Education and Training Authority (TETA) five-year ICT Strategy, aligned to TETA's five-year Strategic Plan and the Department of Public Service and Administration (DPSA) ICT planning guidelines.
• TETA operates from Head Office in Randburg, Johannesburg, with four regional offices in Durban, Cape Town, Limpopo and Mpumalanga, serving approximately 120 internal users.
• Most IT services are outsourced; three internal IT resources (Manager, Specialist/Security Administrator and Desktop Technician).

Required plans and architectures

• Strategic five-year plan aligned to the organisational long-term Strategic Plan.
• Medium-term three-year plan aligned to the Annual Performance Plan.
• Operational one-year plans aligned to the Annual Operational Plan.
• 'TO BE' Enterprise Architecture covering business, application, data, technology, security, integration and governance architecture.

Frameworks

• King Codes (most recent), COBIT 19, GWEA, TOGAF, Gartner and other DPSA-aligned, industry-accepted frameworks.

ICT Strategic Plan content

• Digital transformation: digital business transformation, process automation, artificial intelligence and emerging technologies, mobile and remote work, citizen or customer digital services, collaboration platforms, innovation management.
• Data and analytics: data governance, master data management, data quality, business intelligence, analytics and reporting, data warehousing, information management.
• Infrastructure and cloud: infrastructure modernisation, hybrid cloud strategy, disaster recovery, business continuity, end-user computing, network modernisation, unified communications.
• Cybersecurity: cybersecurity governance, information security framework, Security Operations capability, identity and access management, cyber risk management, security awareness programme, compliance requirements, incident response capability.
• Applications and systems: ERP strategy and roadmap, enterprise systems modernisation, business systems integration, legacy system replacement, application rationalisation, software licensing optimisation.
• AI strategy: enterprise-wide AI strategy, AI use cases and value realisation, AI governance frameworks and policies, AI operating models and capability-building programmes.

Implementation and operational plans

• ICT Strategy Implementation Plan: existing and new ICT initiatives, operational and administrative projects, system life cycle and upgrade management, human resource costs for three to five years, medium-term expenditure framework budget, risk management, ICT policies and standard operating procedures.
• ICT Annual Operational Plan: financial-year implementation of the cascaded Implementation Plan, including as-is environment, current-year initiatives, operations projects, sustainability, integration requirements, HR costs, annual ICT budget and risk management.

Key tasks

• Define target ICT capabilities.
• Conduct gap analysis and prepare a detailed diagnostic report based on assessment of the ICT landscape.
• Engage executives and business units; identify business drivers, requirements and future service delivery needs.

Pricing

• Cost must be inclusive of VAT.
• Must be itemised for all required services.
• Submit the Pricing Proposal / Costing Schedule electronically to the Supply Chain Department.

Payment and security

• Performance security: amount specified in the Special Conditions of Contract (not stated in the document); to be furnished within 30 days of notification of contract award.
• Payment: within 30 days of submission of invoice, in Rand, unless otherwise stipulated in the Special Conditions of Contract.
• Prices quoted in the bid shall not vary except as authorised in the Special Conditions of Contract or via a bid validity extension.
• TETA reserves the right to accept the proposal wholly or in part.

Contract duration

• Twelve (12) months.

Mandatory eligibility

• Central Supplier Database registration at www.csd.gov.za (proof must be attached).
• SARS Pin with expiry date, or CSD Supplier Number if the SARS Pin is not submitted.
• Valid original tax clearance certificate issued by SARS must be in TETA's possession prior to award; no contract will be concluded with a bidder whose tax matters are not in order.
• Not listed on the Register for Tender Defaulters or List of Restricted Suppliers (automatic disqualification).

B-bbee

• SBD 6.1 completed and signed.
• Certified copy of B-BBEE Certificate from a SANAS-accredited verification agency (not a certified copy of a copy).
• QSE and EME: sworn affidavit stamped and signed by a Commissioner of Oath, confirming annual total revenue and level of black ownership.
• Failure to submit a valid B-BBEE Certificate results in loss of preference points.
• Joint venture: combined B-BBEE Certificate plus signed JV Agreement.

Company registration

• Certified copies of CIPC company or close corporation registration certificates.
• Business must not appear on the CIPC list of de-registered businesses.
• Certified copies of directors' or owners' identity documents, or list of directors (required to claim specific goals).

Key personnel qualifications

• Business/Systems Analyst: minimum NQF level 6 qualification or Bachelor's degree in Business Administration, IT or related field; minimum five years' experience as a Business Analyst; certified copies of qualification certificates not older than six months.
• Cyber Security Specialist: minimum NQF level 7 qualification in IT, Systems, Development or Computer Science plus CISSP, CISM or ISO 27001 Lead Implementer/Auditor certification; minimum three years' experience; certified copies of qualifications or certificates.
• Project Manager: minimum NQF level 7 qualification in Project Management, PMP, TOGAF or COBIT19; led and completed at least four IT strategy development projects; five years' management experience; affiliation with an accredited IT Advisory body plus IODSA membership.

Other documents

• Signed and bank-stamped banking details.
• Letter of Authority of Signatory on company letterhead.
• Acceptance of the General Conditions of Contract.

Three-stage evaluation

Stage 1 – Pre-Compliance (Administrative Compliance)

• Mandatory requirements: pricing schedule, SBD 4, SARS Pin or CSD Supplier Number, CSD registration, company references, company experience, key personnel (Business/Systems Analyst, Cyber Security Specialist, Project Manager), and detailed Project Methodology.
• Failure to meet any mandatory requirement results in disqualification.

Administrative requirements

• B-BBEE: SBD 6.1 completed and signed; certified copy of B-BBEE Certificate from SANAS-accredited agency (or sworn affidavit for QSE/EME); joint ventures require combined certificate and signed JV Agreement.
• CIPC: certified copies of company or close corporation registration certificates; business must not appear on the CIPC de-registered list.
• Identity documents: certified copies of directors' or owners' identity documents or list of directors.
• Banking details: signed and bank-stamped.
• Letter of Authority of Signatory on company letterhead.

Stage 2 – Quality Proposal Evaluation

• Functionality scored 1 (Poor) to 5 (Excellent).
• Minimum qualifying score: 70/100; bidders below 70 are not evaluated further on Price and Specific Goals.

Stage 3 – Price and Specific Goals Evaluation

• 80/20 preference point system.
• Price: 80 points.
• B-BBEE: 10 points (Level 1 = 10 down to Non-compliant = 0).
• Other Specific Goals: 10 points total.