Boiler retube and inspection – h4 boiler 2 (necsa)

Necsa is a state-owned public company (registration number 2000/003735/06) that operates through subsidiaries NTP Radioisotopes SOC Ltd and Pelchem SOC Ltd. This RFQ is for the retube and inspection of H4 Boiler 2.

Closing date: 5 November 2026 at 12:00

Compulsory site briefing: 22 October 2026 at 09:00. Send a copy of your ID before the briefing day for site access.

Compulsory site briefing on 22 October 2026 at 09:00. A copy of the ID must be sent before the briefing day for site access.

Contact person: Catherine Matima

Role: Contact person for RFQ responses and queries

Submission: RFQ response must be sent to Catherine Matima

(No email or telephone provided in the document.)

Submission method: RFQ response must be sent to Catherine Matima.

Returnable documents (all must be completed and submitted with the quotation):

• Tax Clearance Certificate (SARS tax pin).
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Necsa.
• B-BBEE certificate or applicable affidavit if classified as an EME.
• Letter of Good Standing (COID) only if applicable to the nature of the work.
• Any other document or certification requested in the RFQ.

Disqualification risks:

• Quotation submitted after the closing date and time.
• Incomplete quotation.
• Approaching any Necsa employee other than the named contact for information.
• Offering any gift or inducement to a Necsa employee or representative.

Required documents: Tax Clearance Certificate (SARS tax pin), SBD 4 (Declaration of Interest), B-BBEE certificate or EME affidavit, Letter of Good Standing (COID) if applicable, and any other requested certification.

Evaluation is in two phases.

Phase 1 – Functionality (out of 100 points):

• Certificate of Registered Competent Person (CP – Boilers): 40 points. No certificate attached: 0 points.
• Supplier lead-time (from issue of Purchase Order): within 4 weeks: 30 points; within 6 weeks: 20 points; within 8 weeks: 10 points.
• Certificate of AIA (Approved Inspection Authority) submitted with quotation: 30 points. No certificate attached: 0 points.

Only bidders scoring above the set threshold and at least equal to the highest-scoring bid's functionality points progress to Phase 2.

Phase 2 – Price and specific goals (80/20 system):

• Price: 80 points.
• B-BBEE status level: 20 points (Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0).

Scope: H4 Boiler 2 Retube & Inspection.

Work items (each quantity 1):

• High-pressure water clean and sandblast where necessary the flue, tube plates, combustion chamber and smoke box.
• Flush out the boiler water side.
• Test and certify all valves and appurtenances.
• Conduct internal/external boiler inspection with crack detection test, done by an AIA.
• Re-fit all valves and appurtenances, prepare boiler for hydrostatic pressure test witnessed by an AIA.
• Remove 2nd and 3rd pass tubes.
• Prepare tube plates for inspection.
• Perform NDT on all tube plates.
• Fit new 2nd and 3rd pass tubes.
• Hydrostatically pressure test the boiler, witnessed by an AIA.

No specific methodology is prescribed beyond the scope of work. The bidder must demonstrate an acceptable technical solution in response to the technical templates; failure to do so results in rejection.

Necsa's quality policies require compliance with ISO 9001, ISO 17025, ISO 14001, OHSAS 18001 and RD 0034 (Quality and Safety Management Requirements for Nuclear Installations).

• The boiler inspection, crack detection test, and hydrostatic pressure test must be witnessed by an AIA (Approved Inspection Authority).
• NDT must be performed on all tube plates.

Pricing must be fixed and firm, include all taxes, and cover freight, insurance until acceptance, duty where applicable, and disbursements. The quotation must be completed in full.

Pricing:

• All prices must include all applicable taxes.
• Price must be fixed and firm.
• Price must include additional cost elements such as freight, insurance until acceptance, duty where applicable, and disbursements.
• Quotation must be completed in full; an incomplete quotation may be disqualified.
• Payment will be according to Necsa's General Conditions of Purchase.

Pre-qualification: CIDB grading 1 PE or 2 ME.

Required documentation:

• Tax Clearance Certificate (SARS tax pin).
• SBD 4 (Declaration of Interest).
• B-BBEE certificate or applicable affidavit if classified as an EME.
• Letter of Good Standing (COID) only if applicable.
• Certificate of Registered Competent Person (CP – Boilers) – required for functionality points.
• Certificate of AIA (Approved Inspection Authority) – required for functionality points.

B-BBEE: 80/20 preference point system applies. Failure to submit proof of B-BBEE status means no preference points for specific goals are claimed.

B-BBEE points under the 80/20 system: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Proof of B-BBEE status must be submitted with the bid; otherwise no preference points are claimed.

Contract governed by Necsa's General Conditions of Purchase, the Preferential Procurement Policy Framework Act 2000 and its 2022 Regulations, and the General Conditions of Contract (GCC).

• No goods or services may be delivered without an official Necsa purchase order.
• Offering any gift, payment, loan, reward, inducement, benefit or other advantage to a Necsa employee or representative is a material breach and may lead to immediate termination of the agreement.
• By responding, the bidder acknowledges full familiarity with and acceptance of the above conditions.

Quotations must be submitted before the closing date and time. Orders above R30,000 are evaluated under the PPPFA 80/20 system; orders above R1 million go through the full tender process. The purchaser may cancel or reject any quote, not award to the lowest bidder, split the award, or not award at all. Bidders must not approach any Necsa employee other than the named contact for information.

Phase 1 functionality (100 points): CP – Boilers certificate (40), supplier lead-time (30), AIA certificate (30). Phase 2: price (80) and B-BBEE status (20).