Frequently Asked Questions — Vegetation and Drainage Maintenance – 8-Month Contract at King Shaka International Airport, KwaZulu-Natal

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: 2.3.1 Bidders must produce a valid letter of Good Standing in terms of Compensation for Occupational Injuries, and Diseases Act of 1993 (COIDA); or Federated Employee Mutual Assurance (FEMA) Insurance

Question 2

How will bids be evaluated?

Accepted Answer

Bidders must submit all mandatory returnable documents: SBD 3.3 priced offer, Declaration of Interest and Politically Exposed Persons form, SBD 4 Bidder's Disclosure, SBD 6.1 Preference Points Claim, Confidentiality and Non-Disclosure Agreement, B-BBEE certificate or QSE/EME affidavit, tax PIN (or CSD number), Certificate of Incorporation, CSD report, VAT questionnaire, ACSA Terms and Conditions, and a valid COIDA or FEMA good standing letter. Bidders must achieve a minimum functionality score of 60 out of 100. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must comply with security vetting requirements as ACSA is a National Key Point.

Question 3

What are the technical specifications?

Accepted Answer

2.1 The parties intend to provide each other with certain information pertaining to their operations and the parties are in the process of discussing certain matters with a view to concluding an agreement (“the potential agreement”), which discussions have required and will require the disclosure to one another of information of a proprietary, secret and confidential nature. Whether or not the parties conclude the potential agreement will not affect the validity of this agreement. 2.2 If the confidential information so disclosed is used by the receiving party for any purpose other than that for which its use is authorised in terms of this agreement or is disclosed or disseminated by the receiving party to another person or entity which is not a party to this agreement, this may cause the disclosing party to suffer damages and material financial loss. 2.3 This agreement shall also bind the parties, notwithstanding the date of signature hereof, in the event that either party shall have disclosed any confidential information to the other party prior to date of signature hereof. 2.4 The parties wish to record the terms and conditions upon which each shall disclose confidential information to the other, which terms and conditions shall constitute a binding and enforceable agreement between the parties and their agents. 3 USE OF CONFIDENTIAL INFORMATION Any confidential information disclosed by the disclosing party shall be received and used by the receiving party only for the limited purpose described in 2.1 above and for no other purpose. 4 NON-DISCLOSURE 4.1 THE RECEIVING PARTY undertakes that – 4.1.1 it will treat the disclosing party’s confidential information as private and confidential and safeguard it accordingly; 4.1.2 it will not use (except as permitted in 3 above) or disclose or release or copy or reproduce or publish or circulate or reverse or engineer and/or decompile or otherwise transfer, whether directly or indirectly, the confidential information of the disclosing party to any other person or entity; and the receiving party shall take all such steps as may be reasonably necessary to prevent the disclosing party’s confidential information failing into the hands of unauthorised persons or entities; 4.1.3 it shall not disclose the confidential information of the disclosing party to any employee, consultant, professional adviser, contractor or sub-contractor or agent of the receiving party (collectively referred to herein as "representative") or an affiliate of the receiving party, nor shall they be given access thereto by the receiving party - 4.1.4 unless it is strictly necessary for the purposes referred to in 2.1 above; and 4.1.5 the receiving party shall have procured that the representative, affiliate or consultant to whom or to which such information is disclosed or made available shall have agreed to be bound by all the terms of this agreement, and, in such event, the receiving party hereby indemnifies the disclosing party against any loss, harm or damage which it may suffer as a result of the unauthorised disclosure of confidential information by a representative, affiliate or consultant. Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential 4.2 Any documentation or written record or other material containing confidential information (in whatsoever form) which comes into the possession of the receiving party shall itself be deemed to form part of the confidential information of the disclosing party. The receiving party shall, on request, and in any event if the discussions referred to in 2.1 above should not result in an agreement, return to the disclosing party all of its confidential information which is in physical form (including all copies) and shall destroy any other records (including, without limitation, those in machine readable form) as far as they contain the disclosing party’s confidential information. The receiving party will, upon written or oral request from the disclosing party and within five (5) business days of the disclosing party’s request, provide the disclosing party with written confirmation that all such records have been destroyed. 5. COPIES 5.1 The receiving party may only make such copies of the disclosing party’s confidential information as are strictly necessary for the purpose and the disclosures which are not in breach of this agreement and authorised in terms of this agreement. The receiving party shall clearly mark all such copies as “Confidential”. 5.2 At the written request of the disclosing party, the receiving party shall supply to the disclosing party a list showing, to the extent practical – 5.2.1 where copies of the confidential Information are …

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential PART A SBD 1: INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE AIRPORTS COMPANY SOUTH AFRICA CLOSING CLOSING BID NUMBER: RFQ 30243 DATE: 09 October 2026 TIME: 14:00pm REQUEST FOR QUOTATION FOR Vegetation and Drainage Maintenance Contract for a Period of 8 Months at Airports Company South Africa - KING DESCRIPTION SHAKA INTERNATIONAL Airport BID RESPONSE DOCUMENTS MUST BE EMAILED TO acsarfq@airports.co.za BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON Simphiwe Jili CONTACT PERSON N/A TELEPHONE TELEPHONE NUMBER NUMBER N/A FACSIMILE FACSIMILE NUMBER NUMBER N/A E-MAIL ADDRESS simphwe.jili@airports.co.za E-MAIL ADDRESS N/A SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential SUPPLIER TAX CENTRAL COMPLIANCE COMPLIANCE SUPPLIER OR STATUS SYSTEM PIN: DATABASE No: MAAA Yes No ARE YOU THE ACCREDITED ARE YOU A FOREIGN REPRESENTATIVE Yes No BASED SUPPLIER FOR [IF YES, ANSWER IN SOUTH AFRICA THE GOODS /SERVICES THE FOR THE GOODS OFFERED? QUESTIONNAIRE /SERVICES [IF YES ENCLOSE PROOF] BELOW] OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393 ConfidentialConfidential ConfidentialConfidential PART B TERMS AND CONDITIONS FOR BIDDING BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER MUST ENSURE THEY HAVE A FULLY COMPLETED AND SIGNED WRITTEN CONTRACT POST AWARD. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ..................................................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: .................................................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ...................................................................... Tel +27 11 723 1400 Fax +27 11 453 9354 Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632 P O Box 75480, Gardenview, Gauteng, South Africa, 2047 www.airports.co.za Airports Company South A…

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"09 October 2026","closingTime":"14:00pm"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":"acsarfq@airports.co.za","phone":"+27 11 723 1400","department":"representatives","address":"T PERSON Simphiwe Jili CONTACT PERSON N/A"}

Vegetation and drainage maintenance – 8-Month contract at king shaka international airport, kwazulu-natal

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Broad-Based Black Economic Empowerment Act (B-BBEE Act)

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Airports Company South Africa (ACSA)

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