RFP 01-26/27: disposal and development of immovable property, portion of RE/16/55, leeu-gamka – prince albert municipality

Closing date: 23 October 2026 at 13h30

Tender documents available from: 29 September 2026 at 12h00

No compulsory clarification meeting will be held.

Bidding procedures and tender documents:

• Contact: Ms. Christa Wildskut
• Email: [email protected]
• Telephone: 023 541 1668

Technical / specification enquiries:

• Contact: Ms. Gwynnefer Harding
• Email: [email protected]
• Telephone: 023 541 1036

Note: The contactInformation in the input lists additional contacts (Ms. Christa Baadjies and Ms. Gwynnefer Harding) with different numbers; the above are as stated for this tender's enquiries.

Submission address: Finance Division, Thusong Centre, Adderley Street, Prince Albert, 6930

Submission method: sealed envelope deposited in the tender box at the Finance Division (Thusong Service Centre, Adderley Street, Prince Albert, 6930).

• Envelope must be clearly marked with tender number RFP 01-26/27 and tender description; unmarked bids are disqualified at opening.
• Late, mailed, telegraphic, telephonic, telex, facsimile, e-mail and e-mailed bids will not be accepted.
• Tender box hours: Monday to Thursday 07h30–16h00; Fridays 07h30–15h30.
• Bids opened in public immediately after closing at the Finance Division Boardroom (Finance Building, Thusong Centre).
• Documents must be completed in non-erasable ink; retyping allowed; correction fluid not allowed; alterations crossed out and initialled.
• Bids must remain valid 120 days after closing date.

Returnable forms (all duly completed and signed, as applicable):

• Authority to Sign a Bid (with certified resolution for companies/CCs, or authorisation for sole proprietors, partnerships, consortia).
• MBD 1 – Invitation to Bid (bidder details and declaration).
• MBD 2 – Tax Clearance Certificate/TCS Pin/CSD number.
• MBD 3.1 – Pricing Schedule (duly completed and signed).
• MBD 4 – Declaration of Interest.
• MBD 5 – Declaration for Procurement above R10 million.
• MBD 6.1 – Preference Points Claim (with valid B-BBEE certificate or sworn affidavit).
• MBD 7.1/7.2/7.3 – Contract forms (as applicable).
• MBD 8 – Declaration of Past Supply Chain Practices.
• MBD 9 – Certificate of Independent Bid Determination.
• MBD 15 – Certificate of Payment of Municipal Services (with municipal accounts of all members/partners/directors).
• Certified copies of ID numbers, residential addresses and municipal accounts of all owners/partners/directors.
• CSD registration number / CSD report.

Evaluation system: 80/20 preference points system (PPPFA and Preferential Procurement Regulations, 2022).

• Price: 80 points
• B-BBEE status level of contribution: 10 points
• Locality (municipal area/province where business is located): 10 points
• Total: 100 points

Functionality/quality scoring is applicable; bidders must obtain the minimum functionality score as indicated in the tender document to be responsive. Bids not meeting the minimum are non-responsive and not evaluated on price/preference points.

Evaluation criteria include adherence to specifications, value for money, capability to execute, and PPPFA compliance.

Procurement: disposal and development of immovable property, Portion of RE/16/55, Leeu-Gamka.

• Property: portion of RE/16/55, Leeu-Gamka (Prince Albert Municipality).
• Bidders must develop the property in accordance with the terms of reference and specifications in the tender document.
• The successful bidder must enter into a service level agreement (SLA) with Prince Albert Municipality.
• Goods/services supplied must conform to standards in the bidding documents, be new/current, and free of defects.
• Inspections, tests and analyses may be carried out at the supplier's premises; non-compliant goods may be rejected at supplier's cost.
• No compulsory clarification meeting.

Bids evaluated on functionality/quality, value for money, capability to execute the contract, and PPPFA compliance.

• No specific methodology or method statement is described in the tender document beyond adherence to specifications.

Goods/services must conform to specifications and standards in bidding documents.

• Supplier warrants goods are new, unused, of current models, no defects.
• Pre-bidding testing at bidder's cost.
• Purchaser may inspect, test, analyse goods at reasonable hours; supplier's premises open for this.
• If goods non-compliant, cost of tests borne by supplier; rejected goods at supplier's cost and risk.
• Purchaser may reject non-compliant goods after delivery; supplier to substitute.

Pricing schedule (MBD 3.1) must be completed and signed.

• Prices inclusive of VAT, in South African Rand.
• No price escalation after bid submission except as authorised.
• Penalties for late delivery at prime interest rate.

Pricing: Prices must be quoted in South African Rand, inclusive of VAT.

• Pricing schedule (MBD 3.1) must be completed and signed.
• No bid security or performance security amount is specified in the extracted text.
• Payment: within 30 days after invoice submission.
• Penalties for late delivery: calculated on delivered price using current prime interest rate for each day of delay.
• Variation orders: up to 15% of contract value without price escalation.
• Payment to be made in Rand unless otherwise stated.
• No contract with bidders whose tax matters or municipal accounts are in arrears.

CSD registration: mandatory – bidders must be registered on the Central Supplier Database (CSD) to conduct business with the municipality.

• Tax compliance: submit TCS Pin or CSD number; tax status must be in order (SARS verification).
• B-BBEE: submit valid original or certified copy of B-BBEE certificate, or sworn affidavit (for EMEs/QSEs as applicable). Failure results in no B-BBEE points.
• MBD 2 – Tax Clearance Certificate requirements.
• MBD 4 – Declaration of Interest: disclose any state employment or connection.
• MBD 5 – Declaration for procurement above R10 million.
• MBD 6.1 – Preference Points Claim.
• MBD 8 – Declaration of Past Supply Chain Practices.
• MBD 9 – Certificate of Independent Bid Determination.
• MBD 15 – Certificate of Payment of Municipal Services (must be in order).
• No bids from persons in service of the state.
• Joint ventures: each party must submit separate tax status, and a Joint Venture Agreement showing percentage contribution must be attached.
• Foreign suppliers must complete the foreign supplier questionnaire.

Contract governed by General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).

• Supplier must not assign contract without purchaser's written consent.
• Subcontracts must be notified in writing; supplier remains liable.
• Delays: penalties may be imposed; termination for default possible if supplier fails to perform.
• Termination for default: purchaser may terminate in whole/part and procure substitute goods at supplier's cost; restriction from doing business with public sector up to 10 years possible.
• Force majeure: supplier not liable for delays due to force majeure if properly notified.
• Disputes: amicable resolution, then mediation, then court.
• Limitation of liability: supplier's aggregate liability limited to contract price, except for penalties/damages.
• Warranty: 12 months after delivery or 18 months after shipment, whichever earlier; supplier to repair/replace defective goods at no cost.
• Payment: within 30 days after invoice; in Rand.
• Prices: firm, no variation except authorised adjustments.
• Variation orders: up to 15% of contract value without price escalation.
• Insolvency: purchaser may terminate without compensation.

Bids must be in sealed envelopes marked with tender number/description; otherwise disqualified.

• Late or unmarked bids not considered.
• No telegraphic/email/fax bids.
• Bids opened in public after closing.
• Municipality may extend bid validity period if justified.

MBD 2 – Tax Clearance: submit TCS Pin or CSD number; failure invalidates bid.

• MBD 4 – Declaration of Interest.
• MBD 5 – Declaration for procurement above R10 million.
• MBD 6.1 – Preference Points Claim with B-BBEE certificate.
• MBD 7.1/7.2/7.3 – Contract forms (as applicable).
• MBD 8 – Past SCM practices.
• MBD 9 – Independent bid determination.
• MBD 15 – Payment of municipal services.
• Joint ventures: each party separate TCS/CSD; JV agreement appended.
• Foreign suppliers questionnaire.

Repeated content from evaluationCriteria; no additional detail.