Personnel suitability checks services – 36-Month contract (dept of electricity and energy)

• The document is the SBD 4 (Bidder's Disclosure) form, which is a standard disclosure form required for bidding.
• It requires bidders to declare any state employment, relationships with procuring institution employees, and interests in related enterprises.
• It includes a declaration that the bid is independent and not collusive, and that bid terms have not been disclosed to competitors.
• It warns that false declarations may lead to rejection or action under PFMA SCM Instruction on preventing and combating abuse in the supply chain management system.

• Department: Supply Chain Management
• No specific contact name, email, phone, or address provided in the document.

• Complete and submit the SBD 4 (Bidder's Disclosure) form as part of the bid returnables.
• The form must be signed and dated by the authorised bidder representative.
• Ensure all sections of the form are fully completed, including declarations and any required particulars.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
• Submit the bid before the closing date and time as indicated in the tender documentation.

• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must disclose any state employment of directors, trustees, shareholders, members, partners, or controlling persons.
• Bidders must disclose any relationships with employees of the procuring institution.
• Bidders must disclose any interests in related enterprises.
• Bidders must certify that the bid was prepared independently and without collusion with competitors.
• Bidders must certify that bid terms have not been disclosed to competitors prior to bid opening or award.
• Bidders must confirm no involvement in drafting the specifications or terms of reference.
• Suspicious bids will be reported to the Competition Commission and may be subject to penalties or restrictions.

• The document provided is the SBD 4 (Bidder's Disclosure) form, which focuses on disclosure and declaration requirements.
• No technical specifications for the personnel suitability checks service are included in this document.
• Refer to the main tender documentation for the scope of services, deliverables, and performance requirements.

• Complete the SBD 4 (Bidder's Disclosure) form as part of compliance.
• Disclose any state employment of directors, trustees, shareholders, members, partners, or controlling persons.
• Disclose any relationships with employees of the procuring institution.
• Disclose any interests in related enterprises.
• Certify that the bid is independent and not collusive.
• Certify that bid terms have not been disclosed to competitors.
• Confirm no involvement in drafting specifications or terms of reference.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified.
• Bidders must comply with the principles of transparency, accountability, impartiality, and ethics as per the Constitution and relevant legislation.

• The bidder must sign a declaration certifying that the information provided is true and complete.
• The bidder must understand that the bid will be disqualified if the disclosure is found to be false or incomplete.
• The bidder must certify that the bid was arrived at independently and without consultation, communication, agreement, or arrangement with any competitor, except for joint venture or consortium partners.
• The bidder must certify that there have been no consultations, communications, agreements, or arrangements with any competitor regarding quality, quantity, specifications, prices, methods, factors, formulas, market allocation, intention to submit, or conditions of delivery.
• The bidder must certify that the terms of the bid have not been and will not be disclosed to any competitor prior to bid opening or award.
• The bidder must certify that there have been no consultations with any official of the procuring institution prior to or during the bidding process, except for clarification where required.
• The bidder must certify that they were not involved in drafting the specifications or terms of reference.
• The bidder must be aware that suspicious bids will be reported to the Competition Commission and may be subject to penalties or restrictions.

Bidders must have their tax affairs in order with SARS, or have made satisfactory arrangements to meet tax obligations. This applies to all bidders, including foreign entities and individuals.

provision,

taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za.

Jeyrel:\Mdk416-SBD2 tax clearance

Tax Clearance Certificate Requirements:

• It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with SARS to meet the bidder's tax obligations.
• Bidders must complete in full the attached form TCC 001 'Application for a Tax Clearance Certificate' and submit it to any SARS branch office nationally.
• The Tax Clearance Certificate Requirements are also applicable to foreign bidders / individuals who wish to submit bids.
• SARS will furnish the bidder with a Tax Clearance Certificate valid for a period of 1 (one) year from the date of approval.
• The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original and valid Tax Clearance Certificate will result in the invalidation of the bid.
• Certified copies of the Tax Clearance Certificate will not be acceptable.
• In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit a separate Tax Clearance Certificate.
• Copies of the TCC 001 form are available from any SARS branch office nationally or on the website www.sars.gov.za.
• Applications for the Tax Clearance Certificates may also be made via eFiling. Taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za.

Tax Clearance Certificate Requirements:

• It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with SARS to meet the bidder's tax obligations.
• Bidders must complete in full the attached form TCC 001 'Application for a Tax Clearance Certificate' and submit it to any SARS branch office nationally.
• The Tax Clearance Certificate Requirements are also applicable to foreign bidders / individuals who wish to submit bids.
• SARS will furnish the bidder with a Tax Clearance Certificate valid for a period of 1 (one) year from the date of approval.
• The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original and valid Tax Clearance Certificate will result in the invalidation of the bid.
• Certified copies of the Tax Clearance Certificate will not be acceptable.
• In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit a separate Tax Clearance Certificate.
• Copies of the TCC 001 form are available from any SARS branch office nationally or on the website www.sars.gov.za.
• Applications for the Tax Clearance Certificates may also be made via eFiling. Taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za.

• The document provides the General Conditions of Contract (GCC) applicable to government bids, contracts, and orders.
• It includes clauses on definitions, application, standards, use of contract documents, patent rights, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, contract amendments, assignment, subcontracts, delays, penalties, termination, force majeure, insolvency, disputes, liability, governing language, applicable law, notices, taxes, NIPP, and prohibition of restrictive practices.
• The GCC applies to all bids, contracts, and orders, including functional and professional services, unless otherwise indicated.
• Special Conditions of Contract (SCC) supplement the GCC and prevail in case of conflict.

• The GCC forms part of all bid documents and may not be amended.
• Special Conditions of Contract (SCC) supplement the GCC; where there is a conflict, the SCC prevails.
• Bidders must submit their bids by the closing time specified in the bidding documents.
• The purchaser is not liable for any expenses incurred in preparing or submitting a bid; a non-refundable document fee may be charged if applicable.
• Bids are only published in the Government Tender Bulletin (unless exceptions apply).
• Bidders must ensure all required documents and forms are submitted as specified in the bidding documents and SCC.

• Bidders must be legally registered entities.
• Must have a valid tax clearance certificate from SARS.
• Must not be listed on the National Treasury's database of restricted suppliers.
• Must not have been convicted of corrupt activities or engaged in restrictive practices.
• Must be able to provide the required services for the full 36-month period.
• Must meet any specific criteria outlined in the Special Conditions of Contract (SCC) or bidding documents.

• The goods or services supplied must conform to the standards mentioned in the bidding documents and specifications.
• The supplier must comply with all requirements regarding use of contract documents, inspection, and confidentiality.
• The supplier must permit the purchaser to inspect the supplier's records and have them audited if required.
• The supplier must indemnify the purchaser against third-party claims of infringement of patent, trademark, or industrial design rights.
• The supplier must provide packing sufficient to prevent damage or deterioration during transit, considering rough handling, extreme temperatures, salt, precipitation, and open storage.
• Delivery must be made in accordance with the terms specified in the contract; details of shipping and other documents are specified in the SCC.
• The supplier may be required to provide incidental services such as on-site assembly, commissioning, tools, manuals, maintenance, repair, and training as specified in the SCC.
• The supplier may be required to provide spare parts and notifications as specified in the SCC.
• The supplier warrants that goods are new, unused, of the most recent models, and free from defects; warranty period is 12 months after delivery or 18 months after shipment, whichever ends earlier, unless otherwise specified in SCC.

• The supplier must conform to the standards mentioned in the bidding documents and specifications.
• The supplier must permit the purchaser to inspect the supplier's records and have them audited if required.
• The supplier must comply with inspection, testing, and analysis requirements as specified in the contract.
• If inspections show non-compliance, the supplier bears the costs and may be required to replace rejected supplies at their own cost.

• Payment method and conditions are specified in the SCC.
• The supplier must furnish an invoice accompanied by a copy of the delivery note and upon fulfillment of other obligations.
• Payments will be made promptly, but no later than 30 days after submission of invoice or claim.
• Payment will be made in Rand unless otherwise stipulated in SCC.
• Prices charged must not vary from the quoted bid prices, except for price adjustments authorized in SCC or bid validity extension.
• Performance security may be required within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, as specified in SCC.
• The performance security will be discharged and returned not later than 30 days after completion of obligations, including warranty obligations, unless otherwise specified in SCC.

• Bidders must have a valid tax clearance certificate from SARS (original) prior to award.
• Bidders must not be listed on the National Treasury's database of restricted suppliers.
• Bidders must not have been convicted of corrupt activities or engaged in restrictive practices.
• Bidders must comply with the Competition Act No. 89 of 1998, as amended, regarding collusive bidding.
• Bidders must comply with the National Industrial Participation Programme (NIPP) if applicable.
• Bidders must be legally registered entities.
• Bidders must not have been found guilty by the Competition Commission of restrictive practices.
• Bidders must not be listed on the Register for Tender Defaulters (if applicable).

The document does not contain specific health and safety requirements. However, the supplier must comply with all applicable laws and regulations, and the purchaser may inspect the supplier's premises at all reasonable hours if required.

• The document is the General Conditions of Contract (revised July 2010).

• Special Conditions of Contract (SCC) relevant to a specific bid should be compiled separately for every bid (if applicable) and will supplement the General Conditions of Contract.
• Whenever there is a conflict, the provisions in the SCC shall prevail.

The document does not provide specific evaluation criteria beyond the general conditions. Bidders must comply with the GCC and SCC, and the purchaser may procure similar goods/services if the supplier fails to deliver, as per clause 21.6.

The tender is for income-generating contracts, but no further description is provided in the source material.

{"name":null,"email":null,"phone":null,"department":null,"address":".........................................................."}

The tender uses the 80/20 preference point system (80 points for price, 20 points for specific goals). Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price under consideration and Pmin is the price of the lowest acceptable tender. Specific goals points are claimed for enterprise ownership categories: Black-owned (4 points), Women-owned (4 points), Youth-owned (4 points), Disabled-owned (4 points), and SMME (QSE/EME) (4 points). Tenderers must indicate how they claim points for each preference point system and provide supporting documentation. The organ of state may require substantiation of any preference claims before or after adjudication.

The document indicates the tender is for income-generating contracts, but no specific technical specifications are provided in the source material.

Tenderers must complete the SBD 6.1 Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022. The form requires: company name, company registration number, and type of company (Partnership/Joint Venture/Consortium, One-person business/sole proprietorship, Close corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State Owned Company). Tenderers must certify that the information furnished is true and correct. Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with organs of state for up to 10 years, and criminal prosecution.

The tender uses the 80/20 preference point system (80 points for price, 20 points for specific goals). Specific goals include: Enterprise owned by Black people (4 points), Enterprise owned by Women (4 points), Enterprise owned by Youth (4 points), Enterprise owned by Disabled persons (4 points), and Enterprise owned by SMMEs (QSE and EME) (4 points). Tenderers must claim points by completing the SBD 6.1 form and providing supporting documentation. Failure to submit proof will result in no preference points being claimed. The organ of state may require substantiation of any claims.

The tenderer must complete the declaration section of the SBD 6.1 form, including company name, registration number, and type of company. The declaration certifies that the information is true and correct, and acknowledges that the organ of state may require documentary proof of claims. If specific goals are claimed fraudulently, the organ of state may disqualify the tenderer, recover costs, cancel the contract, restrict the tenderer from doing business with organs of state for up to 10 years, and forward the matter for criminal prosecution.

Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin) for the 80/20 system, where Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender. For income-generating contracts, the formula is Ps = 80(1 + (Pt - Pmax)/Pmax), where Pmax is the price of the highest acceptable tender. Specific goals points are allocated as follows: Black-owned (4 points), Women-owned (4 points), Youth-owned (4 points), Disabled-owned (4 points), SMME (QSE/EME) (4 points). Tenderers must complete the declaration section with company details and sign the form.

Bid number RFQ/005/2026/27. Closing date 17 August 2026 at 11H00. Scope: appointment of a service provider to provide personnel suitability checks services for a period of thirty-six (36) months in the Department of Electricity and Energy.

Bidding procedure enquiries: Ms. Rachel Moerane, 012 406 7747, [email protected]. Technical enquiries: Mr Tumelo Mahuma / Ms Jo-Dene van der Westhuizen, 012 406 7433/7761, [email protected] / [email protected]. Submission address: Department of Electricity and Energy, 192 Cnr Visagie and Paul Kruger Street, Matimba Building, Pretoria, 0001.

Submit bid response documents in the bid box at the Department of Electricity and Energy, 192 Cnr Visagie and Paul Kruger Street, Matimba Building, Pretoria, 0001. Bids must be delivered by the stipulated time (11H00 on 17 August 2026); late bids will not be accepted. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document. The successful bidder will be required to fill in and sign a written contract form (SBD7). Proof of authority (e.g., company resolution) must be submitted with the signed bid. Failure to comply with any of the above particulars may render the bid invalid.

The bid must be signed by the bidder, indicating the capacity under which the bid is signed. Proof of authority (e.g., company resolution) must be submitted. The date of signing must be provided.

Bidders must not be persons in the service of the state, nor companies or close corporations with directors/members who are persons in the service of the state. Bidders must be tax compliant and registered on the Central Supplier Database (CSD) or provide a valid SARS TCS PIN. Foreign suppliers must complete the questionnaire for foreign bidders. There is no explicit requirement for accreditation as a representative for the goods/services, but if applicable, proof must be enclosed. The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations.

The scope is the appointment of a service provider to provide personnel suitability checks services for a period of thirty-six (36) months in the Department of Electricity and Energy. No further technical specifications are provided in the available document.

Bidders must ensure compliance with their tax obligations. Submit a unique Personal Identification Number (PIN) issued by SARS to enable verification of taxpayer profile and tax status. Application for Tax Compliance Status (TCS) PIN may be made via e-filing through the SARS website (www.sars.gov.za). Alternatively, submit a printed TCS certificate with the bid. Where no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided. In bids involving consortia / joint ventures / sub-contractors, each party must submit a separate TCS certificate / PIN / CSD number. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state. Failure to provide or comply with any of the above particulars may render the bid invalid.

Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document. This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, the General Conditions of Contract (GCC) and, if applicable, any other special conditions of contract. The successful bidder will be required to fill in and sign a written contract form (SBD7). Bidders must ensure compliance with their tax obligations. Submit a unique Personal Identification Number (PIN) issued by SARS. Application for TCS PIN may be made via e-filing through the SARS website. Bidders may also submit a printed TCS certificate with the bid. In consortia / joint ventures / sub-contractors, each party must submit a separate TCS certificate / PIN / CSD number. Where no TCS PIN is available but the bidder is registered on the CSD, a CSD number must be provided. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state. Failure to provide or comply with any of the above particulars may render the bid invalid.

• Complete SBD 4 and SBD 6.1 forms in full.
• Ensure dates on SBD forms fall within the bid advert period.
• For SBD 4, disclose any interests in other companies (whether bidding or not) as per paragraph 2.3; if more companies to declare, attach a separate sheet in the prescribed format.
• Information captured in SBD 4 and SBD 6.1 must align with the CSD report.
• Attach relevant proof for points claimed on SBD 6.1.

• Attach relevant proof for points claimed on SBD 6.1.

• No explicit evaluation criteria are stated in the provided document.
• Bidders must be registered on the CSD and comply with SBD 4 and SBD 6.1 requirements.
• Tender is open to service providers capable of performing personnel suitability checks.

• The document is a directive on completing SBD 4 and SBD 6.1 forms.
• SBD 4: Must be completed in full; disclose interests in other companies (paragraph 2.3); provide all information; attach separate sheet if more companies to declare; information must match CSD report.
• SBD 6.1: Must be completed in full; information must align with CSD report; attach relevant proof for claimed points.

• Must be registered on the Central Supplier Database (CSD).
• Complete SBD 4 form in full, including disclosure of interests in other companies (paragraph 2.3).
• Complete SBD 6.1 form in full, ensuring alignment with CSD report.
• Attach proof for points claimed on SBD 6.1.

Bid price in RSA currency

NO **(all applicable taxes included)

1. The accompanying information must be used for the formulation

of proposals.

2. Bidders are required to indicate a ceiling price based on the total

estimated time for completion of all phases and including all

expenses inclusive of all applicable taxes for the project. R.......................................................................

3. Persons who will be involved in the project and

Rates applicable (certified invoices must be

Rendered in terms hereof)

4. Person and position hourly rate daily rate

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• Bid enquiries: Ms. Rachel Moerane, Tel: (012) 406 7747, Email: [email protected]
• Technical enquiries: Mr. Tumelo Mahuma, Tel: 012-406 7433, Email: [email protected]
• Technical enquiries: Ms. Jo-Dene van der Westhuizen, Tel: 012-406 7761, Email: [email protected]

• Submit the completed SBD 3.3 Pricing Schedule (Professional Services) form.
• The bid number is RFQ/005/2026/27; ensure it is referenced on all documents.
• Closing date: 17 August 2026, closing time: 11:00.
• Offer must remain valid for 120 days from the closing date.
• All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price.
• Bidders must provide a ceiling price based on total estimated time for all phases, including all expenses.
• Provide details of persons involved, their positions, hourly and daily rates.
• Provide a breakdown of project phases, cost per phase, and man-days.
• Travel and other expenses must be specified with rates, quantities, and amounts; only actual costs are recoverable and must be supported by certified invoices.
• Indicate the period required for commencement after acceptance of the bid.
• Indicate estimated man-days for completion.
• State whether rates are firm for the full contract period; if not, provide the basis for adjustments (e.g., CPI).

• The document does not specify explicit evaluation criteria or scoring methodology.
• Bidders must be able to provide personnel suitability checks services and comply with pricing and submission requirements.
• It is implied that the bidder must be a registered entity capable of entering into a contract with the Department.

• The service involves providing personnel suitability checks for the Department of Electricity and Energy.
• The contract period is thirty-six (36) months.
• Bidders must use the accompanying information to formulate their proposals.
• Provide a ceiling price based on total estimated time for completion of all phases, including all expenses and taxes.
• List all persons who will be involved in the project, their positions, hourly and daily rates.
• Provide a breakdown of project phases, cost per phase, and man-days to be spent.
• Specify travel expenses (e.g., rate/km, total km, class of air travel) – only actual costs recoverable, with proof.
• Specify other expenses (e.g., accommodation, telephone, reproduction) – only actual costs recoverable, with proof.
• Indicate period required for commencement after acceptance of bid.
• Indicate estimated man-days for completion.
• State whether rates are firm for the full contract period; if not, provide adjustment basis (e.g., CPI).

• Complete the SBD 3.3 Pricing Schedule (Professional Services) form.
• Bid price must be in RSA currency and include all applicable taxes.
• Provide a ceiling price based on total estimated time for all phases, including all expenses.
• List persons involved, their positions, hourly and daily rates.
• Provide phases, cost per phase, and man-days.
• Specify travel expenses (rate/km, total km, class of air travel) – only actual costs recoverable, with proof.
• Specify other expenses (e.g., accommodation, telephone, reproduction) – only actual costs recoverable, with proof.
• Indicate period required for commencement after acceptance.
• Indicate estimated man-days for completion.
• State whether rates are firm for the full contract period; if not, provide adjustment basis (e.g., CPI).

• Bid price must be in RSA currency and include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• Provide a ceiling price based on total estimated time for all phases, including all expenses.
• Provide hourly and daily rates for each person involved.
• Provide cost per phase and man-days per phase.
• Travel expenses: specify rate/km, total km, class of air travel, etc. Only actual costs recoverable; proof required with certified invoices.
• Other expenses: specify type (e.g., accommodation, telephone, reproduction). Only actual costs recoverable; proof required with certified invoices.
• Indicate period required for commencement after acceptance.
• Indicate estimated man-days for completion.
• State whether rates are firm for the full contract period; if not, provide adjustment basis (e.g., CPI).

• No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB, CIPC) are stated in the document.
• Bidders must be able to provide personnel suitability checks services and comply with pricing and submission requirements.
• It is implied that the bidder must be a registered entity capable of entering into a contract with the Department.

• The contract is for a period of thirty-six (36) months.
• Certified invoices must be rendered for payment.
• Only actual travel and other expenses are recoverable, with proof required.
• Rates may be firm for the full period or subject to adjustment (e.g., CPI) – bidders must indicate which applies.