Insurance clauses for airside construction contracts (acsa)

Closing date: 05 November 2026 at 13:00 (South African Time)

Briefing session: 26 October 2026 at 11:00 at King Phalo Airport (compulsory)

Tender documents available from 19 October 2026

Employer's Agent / Technical Enquiries:

• Name: Helen Mahlangu
• Email: [email protected]

Submission email: [email protected]

Bid box address: [email protected] (email submission)

Site briefing venue: King Phalo Airport

Submission method: email to [email protected]

Closing time: 05 November 2026 at 13:00 (South African Time)

Bids must be submitted on the official tender documentation issued; re-typed or altered documents are not accepted.

Late bids will not be accepted; ACSA is not liable for late submissions.

Telegraphic, telephonic, telex, facsimile or e-mailed tenders are not accepted (except the required email submission).

Returnable documents must be completed in full and signed; incomplete submissions may be regarded as non-responsive.

Returnable forms include:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• Form of Offer and Acceptance (C1.1): fully signed and completed.
• Pricing/Activity Schedules (C2.2): completed pricing.
• Appendix 1 (Contract Document): bidder to complete, sign and return with the bid.
• Proof of authority (e.g. company resolution) for the signatory.
• B-BBEE certificate or sworn affidavit (for preference points).
• SARS TCS PIN or CSD number.
• Foreign supplier questionnaire (if applicable).

Disqualification risks:

• Failure to provide or comply with tax compliance particulars may render the bid invalid.
• Non-attendance at the compulsory briefing session.
• Not holding CIDB grading 3CE or higher.
• Not accepting ACSA terms and conditions.
• Submitting a bid that is not fully signed and completed.

Evaluation stages:

1. Stage 1: Test for responsiveness (compliance with tender conditions, proper completion and signing).
2. Stage 2: Mandatory administration criteria:

• CIDB contractor grading 3CE or higher.
• Acceptance of ACSA Terms and Conditions.
• Compulsory attendance at the site briefing session.
• Fully signed and completed Form of Offer (C1.1).

3. Stage 4: Functionality evaluation (minimum threshold of 60 out of 100 points).

• Criteria: Company reference letters for previous experience in civil works (signage design, manufacturing and installation).
• Scoring: Less than 2 relevant reference letters = 0; 2 to 5 reference letters = 60; more than 5 reference letters = 100.
• References must be on company letterhead with contact details of the referee.

4. Stage 4: Price and Preference (80/20 or 90/10 split).

• 80/20 for bids equal to or below R50 million; 90/10 for bids above R50 million.
• Price points: Ps = 80(1 - Pt/Pmin) for 80/20 system.
• Preference points for specific goals (B-BBEE status level and ownership categories) as per the table.
• Bidders must provide proof (original or certified copy of sworn affidavit or B-BBEE certificate from SANAS accredited agency).
• Joint ventures must provide a consolidated B-BBEE certificate.
• Failure to meet specific goals results in zero points for that goal, but does not disqualify the bidder.

Scope: Road sign refurbishment at King Phalo Airport.

The work involves signage design, manufacturing and installation (civil works).

Bidders must provide reference letters for previous experience in civil works related to signage.

Site inspection at the briefing requires: ID document or driver's license, safety boots, and reflector vest.

Pricing must be in Rand and include all duties, taxes (except VAT) and levies applicable 14 days before closing.

VAT must be shown separately.

Rates and prices are fixed for the duration of the contract; no contract price adjustments.

Prices remain fixed, final and binding for the full contract duration.

Bid security, bonds, guarantees or insurance requirements are not specified in the provided text; refer to Contract Data.

CIDB: Contractor grading 3CE or higher (mandatory).

Tax compliance: Submit SARS TCS PIN or CSD number; each party in a consortium/JV/subcontract must submit separate TCS/CSD.

B-BBEE: Preference points claimed based on B-BBEE status level (Level 1 to 8) and ownership categories (black youth, black women, people with disabilities). Proof required: original or certified copy of sworn affidavit or B-BBEE certificate from SANAS accredited agency. Joint ventures must provide consolidated certificate.

Foreign suppliers: Complete the foreign supplier questionnaire; if not resident in RSA, no TCS PIN required.

CSD registration: Required; provide CSD number if no TCS PIN.

No specific local content percentage stated.

Claim notification contacts:

• Contact: Nokulunga Masiza
• Telephone: +27 (0)11 723 1400
• Mobile: +27 (0)79 512 0532
• Email: [email protected]
• Contact: Buhle Mnguni
• Telephone: +27 (0)11 723 1400
• Mobile: +27 (0)74 535 9075
• Email: [email protected]

Bidders must be able to comply with the insurance clauses, including accepting the deductibles or obtaining buy-down cover. The contract is limited to projects with an awarded value not exceeding R150 million, construction period not exceeding 36 months, and defects liability period not exceeding 24 months. No other eligibility criteria are stated in the provided document.

The document specifies insurance requirements for airside construction contracts. The Employer (ACSA) effects Principal Controlled Insurance (PCI) covering:

• Contract Works: full value of the Works, with limitations on open trenches and exposed layer works (each limited to 2,500 meters aggregate at any one time).
• Contractors Public Liability: limit of indemnity R100,000,000 per occurrence.
• Removal of Lateral Support Liability: limit of indemnity R50,000,000 per source.
• Contract Works SASRIA: covers physical loss/damage due to SASRIA perils, aggregate limit R500,000,000 (incl VAT).
• Aviation Liability: limit of indemnity R2,000,000,000 per occurrence.
• Design & Construct Professional Indemnity: aggregate limit R25,000,000 per annual policy period (shared across all ACSA contracts, not specific to this contract).

The Contractor must also effect its own insurances:

• Construction Plant and Equipment: replacement value.
• Employer's Liability / Worker's Compensation: minimum R20,000,000.
• Motor Vehicle Liability: minimum R5,000,000 (Balance of Third Party including Passenger Liability).
• Buy-down cover for Employer's deductibles if unacceptable.
• Marine Cargo Insurance (if applicable): sum insured not less than largest single shipment value (CIF plus 10%).
• Excess Public Liability, Aviation Liability, and Professional Indemnity in excess of Employer's covers.
• Miscellaneous insurance as required by law.

Deductibles payable by the Contractor:

• Contract Works: R150,000 per occurrence, increased to R250,000 for testing and commissioning.
• Contractors Public Liability: R75,000 per claim (property damage).
• Removal of Lateral Support Liability: R75,000 per claim.
• Contract Works SASRIA: R25,000 per occurrence (theft).
• Aviation Liability: R300,000 per loss/damage/injury.
• Design & Construct Professional Indemnity: R5,000,000 for contracts under R50 million at award; R10,000,000 for contracts over R50 million at award.

The Employer pays premiums for PCI; the Contractor bears costs of its own insurances and any buy-down cover.

Contractor must comply with all terms and conditions of Employer-arranged policies, and must produce its own insurance policies to the Employer within 28 days of contract commencement. Policies must be with insurers and on terms approved by the Employer. Contractor must notify the Employer immediately of any cancellation or restrictive modification of its insurances. Sub-contractors must be made aware of and comply with these insurance clauses.

The contract is limited to airside construction projects with an awarded value not exceeding R150 million, a construction period not exceeding 36 months, and a defects liability period not exceeding 24 months.

The Employer (ACSA) effects Principal Controlled Insurance (PCI) in joint names of Employer, Contractor, and relevant Sub-contractors, covering Contract Works, Contractors Public Liability (R100m limit), Removal of Lateral Support Liability (R50m limit), SASRIA Contract Works (R500m aggregate), Aviation Liability (R2bn limit), and Design & Construct Professional Indemnity (R25m aggregate, shared across all ACSA contracts).

The Contractor must familiarise itself with the Employer-arranged policies, comply with all their terms, and bear the applicable deductibles. The Contractor may obtain buy-down cover for deductibles it considers unacceptable.

In the event of a claim, the Contractor must immediately notify the Employer and the Employer's Insurance Brokers, complete the Claim Advice Form (Appendix A), preserve damage, take photographs, inform police for theft, advise of other insurances, assist insurers, and not proceed with making good loss without prior authorisation. The Contractor must keep separate records of costs.

The Contractor must effect and maintain its own insurances: Construction Plant and Equipment, Employer's Liability (min R20m), Motor Vehicle Liability (min R5m), buy-down cover for deductibles, Marine Cargo (if applicable), and excess Public Liability, Aviation Liability, and Professional Indemnity. Policies must be approved by the Employer and produced within 28 days of contract commencement. If the Contractor fails to maintain required insurances, the Employer may effect them and deduct premiums from amounts due to the Contractor.

The Contractor must ensure all Sub-contractors are aware of and comply with these insurance clauses.

The bill of quantities covers the replacement and installation of road furniture, primarily signage and related items, at an ACSA site in the Eastern Cape. The Model Preambles for Trades published by the Association of South African Quantity Surveyors are deemed incorporated; no claims for brevity of description will be entertained.

Returnable documents: none specified in the source. Submission method and address not stated in the provided document.

No evaluation criteria are stated in the provided document. The document is a bill of quantities only.

Scope: replacement and installation of road furniture, primarily signage and related items, at an ACSA (Airports Company of South Africa) site in the Eastern Cape.

• The Model Preambles for Trades published by the Association of South African Quantity Surveyors are deemed incorporated; no claims for brevity of description will be entertained.
• All rates must include complete installation, labour, waste allowances, overheads and profit; no additional claims for these items.
• Contractor must factor in scaffolding and working-at-height costs into rates; no additional costs allowed.
• Damage to services: contractor is solely responsible for any damage to services that remain in operation or are not yet disconnected; must notify the Representative/Agent and authorities, arrange disconnection and repairs at own cost, and pay all fees.
• Disposal of materials: materials specified as 'removed', 'demolished and removed', etc. become the contractor's property. Materials specified as 'taken down and set aside for re-use' remain the employer's property; must be cleaned, cleared of nails, neatly stacked and stored on site as directed, and protected; any damage or loss made good at contractor's expense.
• Signage: refer to Annexure A for specifications and dimensions when pricing.
• Signs to be made of prepainted galvanised steel plate (1.4mm chromadek steel or similar approved), 600mm diameter round/triangle signs unless otherwise noted.
• Primer and two coats of suitable paint on metal for steel posts.
• Local direction signs include steel post, paint to steel post, concrete base, excavations, backfilling, etc. complete.
• Quantities (remove and replace):
• 600mm 'STOP' sign (R1): 15
• R1.3 (3-way stop): 5
• R3 No entry: 5
• R201 (40): 5
• R5 (Pedestrian crossing): 6
• R2 (yield): 4
• R1.4 (4-way stop): 5
• No-stop sign: 5
• No-entry sign: 5
• No-parking sign: 8
• Speed humps sign: 6
• R4.1 One Way Arrow: 10
• Pothole sign (TW339) + working below: 5
• Workman sign (TW336): 5
• Stop and go sign control ahead (TW343): 5
• Stop/go boards (R1.5A & B): 5
• Road closed sign: 4
• Turn left sign (TR106): 5
• Turn right sign (TR106): 5
• Keep Left Only (TR103): 5
• Keep Right Only (TR104): 5
• Speed limit 30km/hr (TR201): 4
• Yellow road barrier (plastic): 8
• No Hitch Hiking (R207): 3
• R228 – NO DELIVERY VEHICLES – 600mm: 2
• R229 – NO GOODS VEHICLES – 600mm: 2
• R323 – P – DISABLED PERSON RESERVATION – 340 x 450mm: 2
• Orange Traffic Safety Cone 450mm with orange base: 20
• No Hawkers: 5
• Strictly drop and go: 5
• Disclaimer boards for all parking areas: 10
• Exit sign: 5
• Convex mirrors: 8
• No tailgating (all parking exits): 5
• No Parking on yellow island (all islands): 6
• Outdoor pylon (for various parking areas): 4
• Long Term Parking pylon (mounting to ground, max 500mm deep, making good floor): 1
• Open Parking pylon: 1
• Lock up garages pylon: 1
• Shaded Parking pylon: 1
• Staff Parking pylon: 1
• Car rental parking pylon: 1
• Circular floor sticker, 300mm diameter, high-visibility, anti-slip laminated: 200
• Smoking area signage with health message: 10
• Hose reel signage: 5
• 500 x 500 Emergency Gate sign (incl. no parking and 'Do not park in front of gate'): 12
• 500 x 500 'Keep 3m Clearance': 6
• 300 x 300 'Zone' signs: 12
• 300 x 300 'Restricted Area Unauthorised Access Prohibited': 6
• 500 x 500 'Warning unauthorised access prohibited security restricted area keep gate secure at all times penalty for unauthorised access': 10
• 500 x 500 'Keep door closed when conveyor belt in use': 10
• 500 x 500 'No cell phones': 10
• 500 x 500 'Danger think before you air freight it': 8
• 300 x 300 'No Entry': 10
• 500 x 500 'Please place laptop in tray provided': 8
• 500 x 500 'International Restriction on prohibited items': 6
• 500 x 500 'Notice to Passengers': 6
• 500 x 500 'You are now entering a restricted area': 6
• 500 x 500 'Warning Signs': 10
• 500 x 500 'Ear Protection Zone': 6
• 1000 x 1500 'Hangers' sign: 1
• 1000 x 1500 Disclaimer of Liability: 10
• 500 x 500 Clamp Zone sign: 10
• 1000 x 1000 FOD Bin Stand: 6
• 1000 x 1000 Emergency Assembly Point: 4

Pricing format: bill of quantities with rates and amounts.

• Provisional sums: ACSA Issue Permits & Induction Costs – R30,000 (reimbursed on proven costs, no mark-up allowed).
• Professional Services (Architect/Structural Engineer/Traffic Engineer) incl. designs complete – R80,000.
• Price summary: Sub-total for works excluding VAT; add contingencies at 10% of sub-total; then VAT at 15% of (sub-total + contingencies); total price including VAT is transferred to the Form of Offer.

No specific compliance requirements (CSD, tax, B-BBEE, CIDB, etc.) are stated in the provided document.