Request for quotation up to r500 000 – goods/services – 80/20 preference point system – south african weather service

{"closingDate":"28 September 2026","closingTime":"11:00 am","briefingSession":"{"date":"18 September 2026","time":"11:00 am","venue":"e: 18 September 2026","is_compulsory":true}"}

Compulsory briefing session on 18 September 2026 at 11:00 am at Lephalale Air Quality Monitoring Station, Cnr. Nelson Mandela Drive and Rupert Street, Lephalale 0555 (at water reservoir). Coordinates: -23.681918, 27.722316.

{"name":null,"email":"[email protected]","phone":null,"department":"South African Weather Service","address":"llowing section must be completed by the bidder. Failure to do so may result in the offer being rejected."}

Returnable Documents: Pricing Schedule ......................................................................................................... Annexure G

Must be registered on the Central Supplier Database and hold a valid SARS Tax Compliance Status (PIN or TCS certificate); must not be a person in the service of the state, nor a company/close corporation with such individuals; must meet the B‑BEE contributor level required for points claimed; must have duly approved operational premises and relevant accreditation; must submit the required standard bidding forms (SBD 4, 6.1, 3.3, 7) and, if applicable, a subcontracting agreement; foreign suppliers must complete the Annexure A questionnaire and obtain tax‑obligation confirmation from SARS.

Provision of twelve (12) months' security services

Email: [email protected]

Public Document: Document Template Reference: SCM-DEM-QAP-TEP-005

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Template: Request for quotation up to R500 000 - Annexure A

Public Document: Document Template Reference: SCM-DEM-QAP-TEP-005

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Template: Request for quotation up to R500 000 - Annexure A

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE / SWORN AFFIDAVID (FOR EMES & QSEs) MUST BBE

Submitted in order to qualify for points claimed]

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Template: Request for quotation up to R500 000 - Annexure A

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if

Not register as per 2.3 Below.

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Template: Request for quotation up to R500 000 - Annexure A

page of the RFQ.

1.7. The South African Weather Service (SAWS) is not bound to accept any of the offers submitted and

reserves the right to:

1.7.1 Reject bids that are not according to Specifications / Terms of Reference;

1.7.2 Reject bids with incomplete standard bidding documents (SBD’s);

1.7.3 Request further information from any bidder after the closing date of the bid for clarity purposes;

1.7.4 Conduct site inspection/s to verify the infrastructure of bidders before final selection and award;

1.7.5 Not to award the bid if the bid price is not market related;

1.7.6 Not to award the bid to a bidder whose tax matters have not been declared by the SARS to be in

order;

1.7.7 Reject a bid if the bidder has committed a proven corrupt or fraudulent act in competing for any

contract;

1.7.8 Award the bid in totality to one or partially to more than one bidder;

1.7.9 Conduct reference / background checks on bidders and / or individuals to, among other things,

verify information provided by a bidder, confirm a firm’s existence and track record, identify its

owners and affiliations or verify an individual’s educational and professional credentials.

1.8. The South African Weather Service may, prior to award of the bid, cancel the bid if:

1.8.1. Due to changed circumstances, there is no longer a need for the goods or services requested;

1.8.2. Funds are no longer available to cover the total envisaged expenditure;

1.8.3. No acceptable tenders are received;

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Template: Request for quotation up to R500 000 - Annexure A

1.8.4. Due to material irregularities in the tender process.

1.9. Any effort or attempt by a bidder to influence the award decision in any matter may result in the

rejection of the bid.

1.10. Costs incurred by the bidder in respect of attending any briefing / information / site visit /

presentation will be borne by the bidder and the South African Weather Service will not be liable to

reimburse such costs incurred by the bidder or his/her representative/s.

1.11. Cost incurred by the bidder in preparing and submission of any bid proposal will be borne by the

bidder and the South African Weather Service will not be liable to reimburse such costs incurred by

the bidder of his/her representative/s.

1.12. The South African Weather Service shall on receipt of any proposal relating to this bid become the

owner thereof and shall not be obliged to return any proposal.

1.13. The bidders shall indemnify the South African Weather Service against all third-party claims of

infringement of patent, trademark, or industrial design rights arising from the use of the goods or

any part thereof by the South African Weather Service.

1.14. The South African Weather Service reserves the right to request a bidders latest audited financial

statements prior to the award of the bid in order to ascertain financial stability of the bidder. Failure

by a bidder to provide such information upon request may result in the rejection of the bid submitted

by the bidder.

1.15. Subcontracting: Tenderers or contractors must submit proof of subcontracting between the main

tenderer and the subcontractor. Proof of subcontracting arrangement may include a subcontracting

agreement between the main tenderer and the subcontractor.

1.16. The SAWS reserves the right to request final presentation only to the short listed bidders to the

evaluation committee. The shortlisted service providers will be subjected to present their service

offering in line with the bid requirements/scope of work. The SAWS might also conduct site visit to

ensure the firm existence and validate the firm’s proposed capacity/employees and administration

office.

1.17. The service provider must have duly approved operational premises with the necessary

infrastructure to provide services and relevant accreditation by the relevant body. Before the

awarding of the tender a due diligence site visit will be carried out at the premises of the service

provider.

1.18. Supplier Performance Management is viewed by the SAWS as critical component in ensuring value

for money acquisition and good supplier relations between the SAWS and all its suppliers. The

successful bidders shall upon receipt of written notification of an award, be required to conclude a

tool to measure, monitor and assess the supplier‘s performance level and ensure effective delivery

of service, quality and value-add to SAWS’s business. Successful bidders are required to comply with

the above condition, and also provide a scorecard on how their product / service offering is being

measured to achieve the objectives of this condition.

1.19. The SAWS respects your privacy and acknowledge that your submission/s will contain personal

details, which may belong to you, others and / or to your company (Personal Information). By sending

us your submissions, you expressly give us consent to process and further process the Personal

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Template: Request for quotation up to R500 000 - Annexure A

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Template: Request for quotation up to R500 000 - Annexure A

......................................................................................................... hereby declare that I have read and

understood the contents and conditions of this bid and certify that the information furnished is true

and correct. I accept that, in addition to cancellation of a contract, action may be taken against me

should the information provided prove to be false.

Signature: ..................................................................

Date: ..........................................................................

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Public Document: Document Template Reference: SCM-DEM-QAP-TEP-001

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Pricing schedule services : annexure g

Sbd3.3

Name of bidder: .............................................................................................................................................

1.1.1 Bidders are required to indicate a ceiling price based on

the total estimated time for completion of all phases and

including all expenses inclusive of VAT for the project. R ...........................................................

1.1.2 Any other costs not included in the above price? *YES NO

• If YES, please specify

Public Document: Document Template Reference: SCM-DEM-QAP-TEP-001

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Pricing schedule services : annexure g

1.1.3 Cost break-down of ceiling price in 1.1.1

Bidders are required to indicate the cost component/s used for determining the ceiling price as given in 1.1.1 above.

Description Cost (VAT Incl.)

1.1.4 Period required for commencement of the project after acceptance of bid?

1.1.5 Are the rates quoted firm for the full period of the project? YES *NO

1.1.6 *If not firm for the full period, provide details of the basis on which

adjustments will be applied for, for example consumer price index.

Public Document: Document Template Reference: SCM-DEM-QAP-TEP-001

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Tax compliance status system pin code from the south african revenue service (SARS) and if

Tax compliance requirements

Tax Compliance Status (TCS) Pin may be made via e-filing through the SARS website

Tax Compliance Status (TCS) certificate together with the bid

TCS Pin is available but the bidder is registered on the Central Supplier Database (CSD), a

CSD number

CSD number must be provided

Central Supplier Database (CSD), a

2. Tax compliance requirements

2.3 Application for a Tax Compliance Status (TCS) Pin may be made via e-filing through the SARS website

2.4 Bidders may also submit a printed Tax Compliance Status (TCS) certificate together with the bid.

separate TCS certificate / Pin / CSD number.

2.6 Where no TCS Pin is available but the bidder is registered on the Central Supplier Database (CSD), a

CSD number must be provided.

Pricing Schedule ......................................................................................................... Annexure G

B-BBEE Minimum Level: 1

Points Allocation: 3 points

B-BBEE Details: P-TEP-005

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Template: Request for quotation up to R500 000 - Annexure A

Part a

Invitation to bid

You are hereby invited to bid for requirements of south african weather service

1 supplier information

The following section must be completed by the bidder. Failure to do so may result in the offer being rejected.

Name of

Bidder

Postal

Address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile

Number code number

E-mail address

VAT

Registration

Number

Supplier tax central

Compliance compliance supplier

Or

Status system pin: database

No: MAAA

B-bbee status tick applicable box] b-bbee status [tick applicable box]

Level level sworn

Verification affidavit

CERTIFICATE Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE / SWORN AFFIDAVID (FOR EMES & QSEs) MUST BBE

Submitted in order to qualify for points claimed]

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Template: Request for quotation up to R500 000 - Annexure A

Are you the

Accredited

Are you a foreign

Representative

Based supplier for

In south

The goods

AFRICA FOR THE Yes No

/Services /works

GOODS Yes No

Offered?

/Services [if yes, answer the

/Works [if yes enclose proof] questionnaire below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south afri

Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of

the Prevention and Combating of Corrupt Activities Act No or any other

applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Pricing schedule services : annexure g

Bids must be submitted electronically to [email protected] before the closing date and time. The South African Weather Service reserves the right to request the bidder's latest audited financial statements; failure to provide such information may result in rejection. A due diligence site visit will be carried out at the premises of the service provider before award. A Service Level Agreement (SLA) will form an integral part of the supply agreement. The successful bidder will be required to sign a written contract form (SBD7).

Preference point system: 80/20 or 90/10 as stipulated. Points awarded for price and specific goals. Bidders must indicate how they claim points for each preference point goal.