Ash giant mixer conditioner refurbishment — 5-year as-and-when contract at matimba power station

Contract Quality Plan template aligned with SANS 466:2005 / ISO 10005:2005 for the Ash Giant Mixer Conditioner Refurbishment at Matimba Power Station over five years on an as-and-when-required basis. The template defines the structure and content requirements for the supplier's quality plan, covering definitions, scope, communication, organogram, interfacing documents, supplier/sub-supplier management, item indexing, inspection and test plans, special process controls, document submission, record control, non-conformance management, databook management, tool/equipment management, customer property, product preservation, traceability, and commissioning/post-delivery activities.

No eligibility criteria specified

Contract Quality Plan (CQP) template aligned with SANS 466:2005 / ISO 10005:2005 for the Ash Giant Mixer Conditioner Refurbishment at Matimba Power Station over five years on an as-and-when-required basis.

Scope: refurbishment of ash giant mixer conditioner equipment; work categories include manufacturing, supply and delivery/transportation, construction/installation/maintenance, and commissioning.

CQP must cover: definitions, scope of work, communication channels (quality-related documentation, emails, minutes, weekly progress meetings), organogram with QA/QC roles and responsibilities, index of interfacing documents (processes, standards, codes, specifications), list of suppliers and sub-suppliers with selection criteria, monitoring of sub-suppliers, interface of sub-supplier QMS with supplier QMS, index of items to be manufactured/refurbished/purchased with production schedule and in-house/outsource indication, items/activities requiring QCP/ITP (offsite and onsite), processes requiring special controls (e.g., welding, NDT/NDE), documented information to be submitted to Eskom (technical records, method statements, inspection reports, signed QCPs, warranty/material/dimension/test certificates), record control and retention, concession and non-conformance management (concession, defect/repair/rework, inspection processes), databook management (review, acceptance, purchase orders for quality-critical items), management of working tools and equipment (list with calibration/maintenance/test status), customer property handling per ISO 9001, product preservation (identification, handling, contamination control, packaging, storage, transportation, protection), identification and traceability per statutory/regulatory requirements, commissioning and post-delivery activities (warranty, customer satisfaction, technical support, defect correction/retention).

Supplier to complete: supplier/contract name, Eskom enquiry/contract number, commencement/completion dates (blank until award), compiled by and approved by signatories with designations; Eskom approval by project coordinator/site engineer/QC and contract manager/end user/project manager (post-award).

No specific requirements found

Quality Control Plan (QCP) and Inspection and Test Plan (ITP) for the Ash Giant Mixer Conditioner Refurbishment at Matimba Power Station over a five-year period on an as-and-when-required basis. The plan defines intervention points: Hold Points (HP), Witness Points (WP), Approval Points (AP), Information Points (IN), Surveillance (S), and Verification (V). Inspection and test methods include visual, microscopy, NDT, liquid/dye penetrant, magnetic particle, eddy current, etc. Acceptance criteria cover functionality requirements, performance measures, regulatory compliance, and chemical tests. Activities are categorised as Statutory (S) or Non-statutory (N). Records must be maintained for Supplier Inspection, Eskom Inspection, AIA/NOBO, and Internal/TPI. Approvals required from Contractor/Supplier, Subcontractor (where applicable), Eskom, and Approved Inspection Authority (AIA) where applicable.

Annexure B is an acknowledgement form confirming the bidder's understanding and acceptance of Eskom's occupational health and safety requirements for the Ash Giant Mixer Conditioner Refurbishment contract at Matimba Power Station. It references Eskom Contractor Health and Safety Requirements Standard 32-136, the Occupational Health and Safety Act 85 of 1993, and the Compensation for Occupational Diseases and Illnesses Act 130 of 1993. The form outlines the main supplier's responsibilities for subcontractor management, induction, monitoring, penalties for non-compliance, and the requirement to provide references for similar work upon request.

OHS compliance requirements for work at Matimba Power Station:

• Comply with Eskom Contractor Health and Safety Requirements Standard 32-136 and any OHS specification provided for the contract.
• Comply with the Occupational Health and Safety Act 85 of 1993 and the Compensation for Occupational Diseases and Illnesses Act 130 of 1993.
• After contract award, fully align the company's processes to Eskom's SHE requirements (policies, procedures, standards).
• Penalties will be enforced on the main supplier for non-conformances to Eskom or statutory OHS requirements, including those by subcontractors.
• Ensure all employees and subcontractors undergo relevant Eskom induction and the company's own induction.
• Main contractor/supplier must demonstrate the process and selection criteria used when appointing subcontractors and suppliers.
• Notify Eskom prior to appointing subcontractors or suppliers for commencement of work.
• Ensure subcontractors and suppliers have adequate resources and competencies.
• Main supplier is accountable for managing subcontractors and suppliers to ensure compliance with applicable legal and Eskom requirements.
• Monitor subcontractors and suppliers through audits and assessments for OHS compliance during execution.
• Provide grounds for termination of work done by subcontractors/suppliers.
• Deal with all non-conformances by subcontractors/suppliers (all tiers) directly in terms of performance and penalty processes; Eskom reserves the right to verify.
• The contractor may be instructed to provide copies of testimonials/references and contact details of clients (including Eskom) for previous similar work.

Returnable form:

• Annexure B: Acknowledgement Form for Eskom OHS and other Requirements — must be signed by an authorised person (CEO/Director/Managing Director), dated, and witnessed by two witnesses. Signing confirms the bidder has obtained copies of the referenced OHS documents, fully understands them, and accepts the consequences of non-compliance.

{"closingDate":"07 April 2026","closingTime":"10h00","briefingSession":"{"date":null,"time":null,"venue":"ion N.B supplier will be","is_compulsory":false}"}

{"name":null,"email":"[email protected]","phone":"014 763 8690","department":null,"address":"r which"}

Returnable Documents: Ownership/ access to a Submit proof of ownership/access It is mandatory that the service workshop with steel fabrication to a workshop that will be used to provider can have access to a machines refurbish the conditioners with workshop for efficient refurbishment steel fabrication machines, the of the conditioners. Incompetence 1 proof should include: will compromise the quality of the refurbishment; delays will slow down 1. Proof of lease/title on production and return to service deed/ownership of the workshop times for the conditioners. facility with a floor size greater than 500 m2 OR Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender Proof of partnership with workshop facility floor size greater than 500 m2, Certificates and images of workshop machines: 10-ton overhead crane, CO2 welders, sheet metal roller and gelatine Mandatory site visits will be conducted by TET evaluators for verification. Non-compliance or false information will lead to disqualification. 3.13 Functionality requirements Functionality requirements are [applicable] The following criteria will be applicable for this transaction under functionality criteria: Criteria Weight Qualitative Technical 100% Threshold 70% Tenderers who do not meet the threshold for functionality scoring will be disqualified Qualitative technical evaluation criteria: Qualitative Technical Criteria Tender Sub Scoring Criteria Description Returnable(s) Weighting (%) COMPLIANT: Score = 5 (100%). Company profile and proven experience in conditioner/giant

• 5 years or more proven mixer overhaul and experience refurbishment. Attach the following as proof: COMPLIANT WITH ASSOCIATED Company Profile with Company Section 3.2 - Table QUALIFICATIONS: Score = 4 (80%). 3.6.1 60% record proving technical expert 2 – Item 2
• 4 years proven experience works undertaken and organogram depicting company NON-COMPLIANT: Score = 2 resources and following: (40%)., Contract number with SOW
• Less than 3 years proven with defects clearance experience Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender certificate for completed projects OR, Purchase order number with TOTALLY DEFICIENT OR NON- SOW with defects clearance RESPONSIVE: Score = 0 (0%). certificate for completed projects OR
• No experience/minimum qualification/response, Completion certificate with SOW with defects clearance certificate for completed project. COMPLIANT: Score = 5 (100%)., Submitted and detailed with tasks including man hours. The method statement and QCP are aligning 3.6.2 Detailed ash conditioner Section 3.2 – Table 2 10% NON-COMPLIANT: Score = 2 refurbishment programme - Item 4 (40%)., Submitted but not detailed TOTALLY DEFICIENT OR NON- RESPONSIVE: Score = 0 (0%)., Not submitted COMPLIANT: Score = 5 (100%)., Submitted and technically adequate with all the necessary steps and sequence. Method statement for Section 3.2 – Table 2 NON-COMPLIANT: Score = 2 3.6.3 15% refurbishment of conditioners - Item 5 (40%)., Submitted but not technically detailed TOTALLY DEFICIENT OR NON- RESPONSIVE: Score = 0 (0%)., Not submitted Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender COMPLIANT: Score = 5 (100%)., Submitted and aligning with the method statement NON-COMPLIANT: Score = 2 (40%). 3.6.4 Quality control procedure (QCP) Section 3.2 – Table 2 15% for conditioner refurbishment - Item 8
• Submitted but not aligned with the method statement TOTALLY DEFICIENT OR NON- RESPONSIVE: Score = 0 (0%)., Not submitted TOTAL: 100 3.15 Evaluation of Price Prices will be evaluated as follows, Inclusive of VAT;, Corrected for arithmetical errors;, Excluding contingencies in any bill of quantities or activity schedule’, Adjusted for any other acceptable variations, deviations, or alternative tenders submitted; and, Making a comparison of the Net Present Value of each adjusted tender based on the tendered programme (if provided) and prices, on the estimated effect of Price Adjustment Factors and rate of exchange fluctuations (if applicable) and on other evaluation parameters relating to uncertainty and risk, where applicable., Unconditional discounts will be taken into account for evaluation purposes., Conditional discounts will not be taken into account for evaluation purposes but will be implemented when payment is effected. Prices will be scored out of [90] points 3.18 Evaluation of Specific Goals Specific goals will be scored out of [10] points in accordance with the PPPFA. If a tenderer fails to submit evidence of its points claim for a Specific Goal, it will not be disqualified. However, it will be awarded 0 points for that Specific Goal. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender 3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for the [90/10] system. Eskom will add the score from Pricing and Specific Goals together and rank the suppliers from the highest to the lowest. 3.20 Objective Criteria applicable Objective criteria are applicable. Please note that Eskom may award the contract to a tenderer other than the highest scoring if objective criteria justify the award. The following objective criteria apply to the tender: Objective Criteria that SDL&I This tender concerns a service that has material and commodities that are part of the designated sector as per regulation. Therefore, only locally produced goods or services with a stipulated minimum threshold for Local Production and Content will be considered. Therefore SBD 6.2 and supporting annexures WILL form part of tender returnable Material Threshold % Valves 70% Fasteners 100% Local Procurement Content Tender will stipulate local procurement content for the works Subcontracting The winning tenderer is encouraged to procure/spend on designated groups from rural / underdeveloped / township. Procurement from Eskom Designated Group Target Black Owned 20% Letter of intent to subcontract. Skills Development The SD&L Matrix is not an evaluation criterion; however, Tenderer are encouraged to make proposals before they are eligible for award in Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender accordance with develop the skills in line with the SOW as illustrated on a below table. Skills development candidates should be from Lephalale Municipality area. Eskom Entry Tenderers Skills Type Output Target Level Proposal Mechanical 1 Diploma/ N On job Technician Diploma training Contractual Requirements Mandatory Contractual Requirements that must be included in all tenders is the following, CSD registration Additional Contractual Requirements that may be included if applicable, SHEQ requirements as indicated on the table;, Financial viability (submission of financial statements) / (financial analysis is compulsory as a contractual requirement for CIDB-related transactions from R30 000 excluding VAT); and/or, Any other as may be stipulated. Contractual Requirements are not evaluation criteria. They will be assessed after the evaluation and ranking of the tenders. Proof that the tenderer recommended for award has met the stipulated contractual requirements must be submitted prior to contract award. Failure to meet stipulated Contractual Requirements by the stipulated deadlines may result in the tenderer being regarded as non-responsive and ineligible for contract award. Other safety/quality documents as required per scope of works SHEQ Contractual requirements: Contractual requirements mean all suppliers must submit the OHS returnable on the tender closing date. OHS will evaluate the suppliers that have passed functionality and mandatory. The suppliers who have not submitted all the requirements or the compliance standards is not satisfactory, OHS will request the outstanding documents from the suppliers only once through the buyer. The suppliers will be given 7 working days to respond to the request. The suppliers that responded within the stipulated time will be re-evaluated, failure to submit the outstanding document will be rendered non-responsive. The evaluation report will be submitted to procurement. This Safety requirements are for OHS (Occupational Health and safety) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender, Annexure B- Is the acknowledgement of Eskom's OHS legal and other requirements form signed and submitted by the tenderer?, Health and Safety Plan- (must address the project /scope of work OHS risk(s) and aligned with the health and safety specification or requirements), Costing for Health and Safety management- Has the tenderer submitted detailed costing for OHS (the cost should be broken down not provided as a lump sum), The costing must be based on the overall scope of work/service to be performed., The scope of work and the risk assessment may serve as a guideline., Valid Letter of Good Standing (COIDA or equivalent)

Tenderer must not be restricted by National Treasury, on the Tender Defaulters list, restricted by Eskom, or have a conflict of interest. Must not subcontract 100% of the Scope of Work. Must meet local content thresholds for designated materials (valves 70%, fasteners 100%). Must submit mandatory returnables at closing: Annexures A–J (Authorisation, Acknowledgement, Particulars, Integrity Pact, CPA Local/Imported, SBD 6.2 with G1–G4, SBD 1, SBD 6.1, SBD 4), Tax Evaluation Questionnaire, E-tendering Help Manual acknowledgement, and proof of workshop access/equipment. JV/consortium agreements must stipulate joint and several liability. Foreign suppliers must provide tax clearance if they have a South African footprint.

Annexure Attached (Y /

N / n/a)

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y

download and read the Supplier Integrity Pact. It is

accessible on the Eskom Tender Bulletin via Eskom

Supplier Integrity Pact (eskom.co.za) link)

1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y

1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y

1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y

and Local Content (only applicable if designated

materials are included and then Tenderers will be

required to complete and submit Annexures G1 to

G4 as evidence of compliance with this

requirement).

Annexure C Local Content Declaration- Summary Annexure G2 Y

Schedule

Annexure D Imported Content Declaration – Supporting Annexure G3 Y

Schedule to Annexure C

Annexure E Local Content Declaration- Supporting Annexure G4 Y

Schedule to Annexure C

1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y

tenderers and submitted with the tender at tender

submission deadline

1.1.9 *

RESPONSIVE: Score = 0 (0%).

• Not submitted

COMPLIANT: Score = 5 (100%).

• Submitted and technically

adequate with all the

necessary steps and

sequence.

Method statement for Section 3.2 – Table 2 NON-COMPLIANT: Score = 2 3.6.3 15%

refurbishment of conditioners - Item 5 (40%).

• Submitted but not technically

detailed

(1-35%) = 0

Method Statement (MS) The method statement should fully demonstrate the scope of

Adequate understanding of the project work to be executed (85-100%) = 20

as a whole, and methodology reflect this.

COMPLIANT: Score = 5 (100%).

• Submitted and aligning with

the method statement

NON-COMPLIANT: Score = 2

(40%). 3.6.4 Quality control procedure (QCP) Section 3.2 – Table 2 15%

for conditioner refurbishment - Item 8

• Submitted but not aligned with

the method statement

Category 2: Quality Requirements Deliverables to be evaluated indicator

= 1

Apply =1

SECTION A: Quality Management A.1 Product / Service Scoping on ISO 9001 1

System Requirements ISO 9001 certificate is defined and relevant

A.2 Certificate by Approved and Authorized 1

(Option 1) Valid certification of Quality certification authority

Management System by an ISO accredited A.3 Certification Authority has Recognized 1

body International Accreditation

A.4 Validity (expiry date) of certificate 1

Section A Score Option 1 4

SECTION A: Quality Management A.1 QMS Manual or a document that defines 1

System Requirements ISO 9001 and describes the QMS and its scope

A.2 Quality Policy Approved by top 1

management.

(Option 2) Objective evidence of A.3 Quality Objectives Approved by top 1

documented QMS that is not certified but management.

complies with ISO 9001 A.4 Control of documented information (i.e. 1

document and record control)

Clause 7.5 of ISO 9001:2015

A.5 Documented information for Control of 1

nonconforming outputs

Clause 8.7 of ISO 9001:2015

A.6 Documented information for 1

Clause 10.2 of ISO 9001:2015

Section A Score Option 2 6

SECTION B : Evidence of QMS in B.1 Documented information for defined

operation (Tender Quality Requirements roles, responsibilities and authorities -

-Ref 240-105658000) Organization chart and Responsibility matrix

(must include but not limited to quality

management function/role)

(Clause 5.3 of ISO 9001:2015)

B.2 Documented information for Control of

evaluation, selection, monitoring of

performance, and re-evaluation of external

providers

(Provide a copy of process/procedure 1

regarding the assessment, selection,

management and auditing of suppliers and

subcontractors with supporting evidence

(reports or records of how his process was

implemented)

(Clause 8.4 of ISO 9001:2015)

Section B Score 2

SECTION C: Contract Quality Plan NB! Draft Contract Quality Plan that has 1

Requirements (Ref 240-105658000 and important Quality Assurance deliverables

240-109253698).

Draft Contract Quality Plan specific to the A provisional Contract Quality Plan (CQP)

scope of work as described in the tender specific to the Ash Giant Mixer Conditioner

documents (Ref ISO 10005) refurbishment contract. The CQP must

demonstrate how the tenderer will manage

quality assurance for refurbishment, supply of

spares, fabrication, machining, welding,

painting, assembly, packaging, transportation

and any subcontracted work. The CQP must

clearly define roles, responsibilities,

inspection authority, document control,

quality records, non-conformance control,

corrective actions, resource allocation and

SECTION D: Quality Control Plan NB! Draft/ Example of an Inspection and Test 1

Requirements (Ref 240-105658000 or Plan (ITP) or Quality Control Plan (QCP) on

240-109253302) similar and/ or previous work done.

QCP /Checklist/ ITP (Quality Control Plans) A provisional Quality Control Plan (QCP) or

as per Scope of Works (Ref ISO 10005) Inspection and Test Plan (ITP) relevant to the

scope. The QCP must include inspection and

verification activities for strip-and-assess,

dimensional checks, material verification,

fabrication, machining, welding, replacement

of liners, seals, bearings, gears, shafts,

paddle blades, spray water system

components, sandblasting and painting, final

assembly, packaging and delivery. The QCP

must identify applicable standards,

acceptance criteria, records to be submitted,

for Proposal Effective Date 07 April 2026

Review Date April 2031

Number Description Annexure Attached (Y /

N / n/a)

1.1.15 E-tendering Help Manual for supplier Attached Y

1.1.18 Scope of Work Attached Y

1.1.19 NEC or other Contract / Pricing Schedule/BOQ (if not Attached Y

contained in Contract)

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the [90/10] system. Eskom will add the score from Pricing and Specific

for Proposal Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

NEC or other NEC or other Contract, completed. Pricing schedule √

Contract to completed pricing schedule (if not already submitted

in the NEC or other Contract).

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE Safety COIDA - Original certificate of good standing or proof √ of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) Quality Refer to page no.13 to 15 √ Other safety/quality Refer to page no. 13 √ documents as required per scope of works Environmental Refer to page no. 16 √ Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable Due

• Latest, approved (No draft annual financial √ Diligence/financial statements or managements accounts are analysis allowed for this process) annual financial statements of the tendering company (Not Parent or ultimate holding company) , including: o Background to the company o A signed director’s report. o A signed auditor’s/reviewer’s/compiler’s/accounting officer’s report o Statement of financial position o Statement of comprehensive income o Statement of changes in equity o Statement of cash flows o Notes to the financial statements.

A signed copy of the public interest score (only applicable to South African entities that are not audited) o Giving the actual score o Indicating whether the company is owner managed or not o Confirming whether the annual financial statements were externally prepared or not.

Copies of the ITA34C for the current & previous years of assessment (only applicable to South African entities that are not audited)

For unincorporated JV or a SPV, each partner in the JV or a SPV must submit its annual financial statements including all items listed above. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA Functionality/Technical Refer to the attached TES and page no. 8 to 10 √ Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 ANNEXURE A AUTHORISATION FORM Indicate the status of the tenderer by ticking the appropriate box below. A B C D E F COMPANY CLOSE PARTNERSHIP JOINT SOLE TRUST CORPORATION VENTURE PROPRIETOR The tenderer must complete the appropriate certificate set out below for its category of organisation. If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a certified copy the document that is proof of the contents of the certificate (resolution of the board of directors of a company, members’ resolution of a close corporation, power of attorney in the case of a joint venture, or resolution of the board of trustees of a trust). Note further that, in addition to completing the relevant certificate for category of organisation, the authorised representative of the tenderer is also required to complete and sign the table at the end of this Authorisation Form.

Certificate for company I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the company, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the company. A certified copy of the resolution of the board is annexed to this Form. Signed: Date: Name: Position: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031

Certificate for close corporation I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as member of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the close corporation, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the close corporation. A certified copy of the members’ resolution is annexed to this Form. Signed: Date: Name: Position

Certificate for partnership We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership, and to sign all documents in connection with the tender and any contract that may result from it on behalf of the partnership. Name Address Signature Date NOTE: This certificate is required to be completed and signed by the full number of Partners necessary to commit the Partnership. Attach additional pages if more space is required. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031

Certificate for Joint Venture We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint Venture, to sign all documents in connection with the tender and any contract that may result from it on behalf of all the members in the Joint Venture. This authorisation is evidenced by the attached power of attorney signed by the legally authorised signatories of all the members in the Joint Venture. We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement that all members in the Joint Venture are liable jointly and severally for the execution of the contract, a term that indicates which member will be the lead member, and terms that indicate the ratios according to which work and payment will be divided amongst the members. Name of JV member Address Authorised signature, name and capacity Lead member Member Member Member NOTE: This certificate is required to be completed and signed by all members of the joint venture. Attach additional pages if more space is required.

Certificate for sole proprietor I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Signed: Date: Name: Position:(Sole Proprietor) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031

Certificate for trust I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of trustees of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board of trustees taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the trust and to sign all documents in connection with this tender and any contract that may result from it on behalf of the trust. A certified copy of the resolution of the board of trustees is annexed to this Form. Signed: Date: Name: Position: NOTE: The table below must also be fully completed by all tenderers in addition to the certificate that was selected and completed above. Name of tenderer: Full names of authorised signatory: Designation and capacity: Signature of authorised signatory Date of signature: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 ANNEXURE B ACKNOWLEDGEMENT FORM We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and the following addenda issued by Eskom: We confirm that the documentation received by us is: (Indicate by ticking the box) Correct as stated in the Invitation to Tender / RFP Content List, and that each document is complete.  Or: Incorrect or incomplete for the following reasons:  Cataloguing Acknowledgement: Please select the relevant statement by ticking the appropriate box below

We agree to provide the cataloguing information as described in the Invitation to Tender 

We have already supplied Eskom with the cataloguing information pertaining to this Invitation to Tender in a previous contract/order [insert previous contract/order number]  __________

We do not intend to provide the required cataloguing information for the reasons stated hereunder: 

We are a Distributor/Importer/Agent and our Principal, being the Original Equipment Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position to supply cataloguing information for items. We attach the letter from the OEM confirming its position.  Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 64 File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Invitation to Tender/ Request Identifier for Proposal Effective Date 07 April 2026 Review Date April 2031 Invitation to Tender/Request for Proposal No: ____________________ Name of Tenderer: ___________ _ _ Country of registration: _______________________________________ Full names of contact person: __________________________________ Contact details: Tel (landline): Cell phone: e-mail address: Name of tenderer: Full names of authorised signatory

Points Allocation: 0 points

B-BBEE Details: he authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 64

File name: Invitation to Tender - Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when required

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Invitation to Tender/ Request Identifier

for Proposal Effective Date 07 April 2026

Review Date April 2031

“proof of B-BBEE status level of contributor” means-

(a) the B-BBEE status level certificate issued by an authorised body or person; or

(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or

(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act

1.3 Tender returnables

The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.

Note the following: -

• Returnables required at Tender closing (disqualifiable): -

These returnables are required to be completed, signed (if required on the returnable) and submitted with

the tender at Tender closing date and time. If not completed, signed (if required on the returnable) and/or

submitted by tender closing, the tenderer will be disqualified.

** Returnable required at Tender closing (non-disqualifiable): -

These returnables are required to be completed, signed (if required on the returnable) and submitted with

Tender at Tender closing date and time; however, if not submitted by Tender closing, or submitted with

incomplete information or without a required signature, the Procurement Practitioner will, in writing,

request t

required to comply with the NKP rules and

must be clothed with correct PPE (hard hat,

overalls, dust musk, gloves and ear plugs). N.B

(the use of cellphone with camera’s is

prohibited to be used in and around station).

the NKP rules and must be clothed with correct PPE (hard hat,

overalls, dust musk, gloves and ear plugs). N.B (the use of

cellphone with camera’s is prohibited to be used in and around

station).

workshop machines: 10-ton

overhead crane, CO2 welders,

sheet metal roller and gelatine

applicable:

• SHEQ requirements as indicated on the table;
• Financial viability (submission of financial statements) /

(financial analysis is compulsory as a contractual requirement

for CIDB-related transactions from R30 000 excluding VAT);

and/or

• Any other as may be stipulated.

submitted all the requirements or the compliance standards is not satisfactory, OHS will request the

outstanding documents from the suppliers only once through the buyer. The suppliers will be given 7 working

days to respond to the request. The suppliers that responded within the stipulated time will be re-evaluated,

failure to submit the outstanding document will be rendered non-responsive. The evaluation report will be

submitted to procurement. This Safety requirements are for OHS (Occupational Health and safety)

and submitted by the tenderer?

2. Health and Safety Plan- (must address the project /scope of work OHS risk(s) and aligned with the

health and safety specification or requirements)

Has the tenderer submitted detailed costing for OHS (the cost should be broken down not provided

as a lump sum)

• The costing must be based on the overall scope of work/service to be performed.
• The scope of work and the risk assessment may serve as a guideline.

4. Valid Letter of Good Standing (COIDA or equivalent)
5. OHS policy signed by CEO- The submitted policy must comply to OHS Act Section 7
6. OHS Competency - (Consider scope of work, risks, OHS plan and applicability) CV, s and

qualifications / certificates (List competencies required)

7. OHS Competency - (Consider scope of work, risks, OHS plan and applicability) CV, s and

qualifications / certificates (List competencies required)

Safety COIDA - Original certificate of good standing or proof √

of application issued by the Compensation Fund

(COID) or a licensed compensation insurer (South

African tenderers only)

Quality Refer to page no.13 to 15 √

Other safety/quality Refer to page no. 13 √

documents as

required per scope

of works

Environmental Refer to page no. 16 √

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

(The upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a Attached Y

3.13 Functionality requirements Functionality requirements are [applicable]

functionality criteria

Threshold 70%

Tenderers who do not meet the threshold for functionality scoring will

Qualitative technical evaluation criteria

COMPLIANT: Score = 5 (100%). Company profile and proven

Company Profile with Company Section 3.2 - Table QUALIFICATIONS: Score = 4 (80%). 3.6.1 60%

organogram depicting company NON-COMPLIANT: Score = 2

RESPONSIVE: Score = 0 (0%).

the [90/10] system. Eskom will add the score from Pricing and Specific

Valves 70%

The SD&L Matrix is not an evaluation criterion; however, Tenderer are

1 proof should include: will compromise the quality of the

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

evaluation purposes but will be implemented when payment is

Prices will be scored out of [90] points

3.18 Evaluation of Specific Goals Specific goals will be scored out of [10] points in accordance with the

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

The eTendering system is Eskom's web-based platform for electronic submission of tender documents, replacing physical delivery at Eskom tender offices. Suppliers register on the portal using a CSD number, cell phone (+27 format), email, and CAPTCHA verification. Login requires an OTP sent to both phone and email. Tenders are accessed by reference number; documents are uploaded in categories (Technical, Commercial, Finance, etc.) with a 50 MB per file and 900 MB total size limit. Submission is finalised via a two-step confirmation, after which a submission ID email is issued. The manual also covers registration editing, password reset, and logout procedures. Recommended browser: Microsoft Edge.

Closing date and time: 25 September 2026 at 10:00 (as per the tender record). No compulsory briefing session, site visit, or clarification deadline is mentioned in the document.

For system-related problems (Tender Bulletin, eTendering, OpenText), contact the buyer responsible for the published tender. No specific SCM or technical contact names, email addresses, or phone numbers are provided in the document.

Submission is electronic only via the Eskom eTendering portal (https://eTendering.eskom.co.za). Suppliers must register on the portal before bidding; registration requires a valid CSD number, a cell phone number in +27 format, an email address, and completion of a CAPTCHA. An OTP is sent to both the registered cell phone and email for each login. Documents are uploaded by tender reference number, categorised as Technical, Commercial, Finance, etc. Each file must not exceed 50 MB; the total upload per submission must not exceed 900 MB. After uploading all required documents, the bidder clicks "Finalize Submission" and then "Finalise and Close Submission". A confirmation email with a submission ID is sent on finalisation; this email must be retained for future enquiries. No physical submissions are accepted.

The document does not specify evaluation criteria, scoring methodology, preference point system (80/20 or 90/10), minimum functionality thresholds, or price/quality weightings for this tender.

The tender is for the refurbishment of the Ash Giant Mixer Conditioner at Matimba Power Station over a five-year period on an as-and-when-required basis. The document provided is a supplier help manual for the eTendering system and does not contain the technical scope, deliverables, quantities, standards, service levels, or capacity requirements for the refurbishment work.

The document does not specify pricing format (firm prices, schedule of rates, bill of quantities), payment terms, performance bonds, guarantees, insurance requirements, or financial capacity thresholds.

Mandatory: valid CSD registration (CSD number required to access the eTendering portal). The document does not mention tax compliance status (SARS PIN), B-BBEE certification or sworn affidavit, CIDB grading, CIPC registration, professional body registration, or local content requirements.

Environmental evaluation template for a low-risk activity at Matimba Power Station (Doc Number F/240/044, Revision 3, effective 2024-08-08, review 2027-08-08). Used to assess bidder environmental compliance for the Ash Giant Mixer Conditioner Refurbishment tender. Scoring covers Environmental Policy (10), Aspects and Impacts Register (70), and Method Statement (20) with a 90% minimum threshold.

Environmental evaluation scoring (total weight 100):

• Environmental Policy (weight 10): signed policy statement committing to environmental compliance and duty of care = 10; policy not addressing both or not submitted = 0.
• Aspects and Impacts Register (weight 70): register identifies, assesses and provides controls/mitigations for impacts as per scope of work (85-100%) = 70; partially identified/assessed with partial mitigation (35-50%) = 35; not submitted or not aligned with scope (1-35%) = 0.
• Method Statement (weight 20): fully demonstrates scope of work to be executed (85-100%) = 20; partially demonstrates scope (35-50%) = 10; not submitted or not demonstrating scope = 0.

Minimum weighted final score (threshold) required is 90%.

Scope: Ash Giant Mixer Conditioner Refurbishment over a period of five (5) years on an as-and-when-required basis at Matimba Power Station.

Bidders must provide:

• Aspects and Impacts Register related to the scope of work.
• Method Statement demonstrating adequate understanding of the project and methodology reflecting the scope of work.

Environmental Policy: signed policy statement committing to environmental compliance and duty of care (or equivalent duty of care/pollution prevention commitments).

This document is the PAYE Questionnaire for Service Contracts to Eskom Group of Companies, applicable from 1 March 2025 to 28 February 2026. It is used to establish whether an Individual, Close Corporation, Company or Trust supplying services to Eskom Holdings SOC Ltd (Registration Number 2002/015527/00) and its subsidiaries should be classified as an Independent Contractor, Personal Service Provider, Labour Broker or Dependent Contractor for Employees' Tax (PAYE) purposes under the Fourth Schedule to the Income Tax Act 58 of 1962. The questionnaire contains two evaluation packs: Evaluation Pack A for Companies/CCs/Trusts and Evaluation Pack B for Individuals. Based on the answers, the contractor must sign the applicable affidavits and declarations (Appendices 1–10). The completed pack (signed summary sheet and affidavits) must be returned to the Eskom contractor representative and copied to Group Tax at [email protected]. Eskom accepts no liability for loss or damages arising from use of this pack.

This PAYE Questionnaire pack applies from 1 March 2025 to 28 February 2026 and is subject to changes in tax legislation. No tender-specific closing date, briefing or site visit dates are stated in this document. The tender record indicates a closing date of 25 September 2026 at 10:00 for the Ash Giant Mixer Conditioner Refurbishment tender (E3430GXLPMAT).

Eskom Group Tax Department: [email protected] (copy completed pack to this address).

Eskom Holdings SOC Ltd (Registration Number 2002/015527/00) and its subsidiaries: Eskom Rotek Industries SOC Ltd, Eskom Enterprises SOC (Pty) Ltd, Escap SOC (Pty) Ltd, Eskom Finance Company SOC (Pty) Ltd, Eskom Foundation NPC, Eskom National Transmission Company SA.

Contractor representative in Eskom (specific contact not named in this document).

Returnable documents — all must be completed, signed and submitted with the quotation:

• PAYE Questionnaire for Service Contracts (this pack): determines whether the contractor is an Independent Contractor, Personal Service Provider, Labour Broker or Dependent Contractor for PAYE purposes. The questionnaire must be answered truthfully and the applicable affidavits/declarations signed.
• Appendix 1: Affidavit confirming the Company/CC/Trust employs three or more full-time employees who are not connected persons (required if Question 2(iii) is answered No).
• Appendix 2: Affidavit confirming no connected person will personally render services to Eskom (required if Question 3(i) is answered No).
• Appendix 3: Affidavit confirming services will not be performed mainly at Eskom premises and/or will not be subject to Eskom's control or supervision (required if Question 5(i) is answered No).
• Appendix 4: Affidavit confirming not more than 80% of income is or is likely to be received from any one client (required if Question 4(i) is answered No).
• Appendix 5: Affidavit confirming an Individual provides Eskom with a service as opposed to people (required if Question 1(i) answer is Service).
• Appendix 6: Declaration by Labour Broker (required if Question 2(ii) answer is Yes and valid IRP30 certificate provided).
• Appendix 7: Declaration that the contractor is a Dependent Contractor or Personal Service Provider (required if dominant impression test indicates PSP/Employee status).
• Appendix 8: Declaration that the contractor is an Independent Supplier or Contractor (required if dominant impression test indicates Independent status).
• Appendix 9: Declaration that the contractor is a Non-Resident of South Africa (required if Question 1(i) or 3(i) answer is No).
• Particulars of person acting as representative of the Company/CC/Trust or Particulars of Individual (as applicable).
• Proof of CSD registration and a valid tax compliance status PIN (implied for Eskom tenders).
• Completed questionnaire and signed affidavits must be returned to the Eskom contractor representative and copied to Group Tax at [email protected].

Disqualification risks:

• Any returnable form or affidavit left unsigned or omitted.
• Failure to notify Eskom of changes to declared information — contractor liable for taxes, penalties and interest SARS may impose on Eskom.

No tender-specific evaluation criteria, scoring split, minimum qualifying thresholds or preference point system are stated in this document. This pack is a PAYE classification questionnaire used by Eskom to determine the contractor's tax status (Independent Contractor, Personal Service Provider, Labour Broker, Dependent Contractor or Non-Resident) and whether PAYE must be withheld from payments. The outcome affects the IRP5/IT3(a) disclosure code (3601, 3616 or 3617) and whether an IRP5/IT3(a) certificate is issued. Bidders must answer the questionnaire truthfully; the dominant impression test (Questions 6(i)–6(xi)) determines the final classification for Companies/CCs/Trusts, while Individuals follow a separate decision matrix.

This document does not contain technical specifications, scope, deliverables, quantities, standards, service levels or capacity requirements for the Ash Giant Mixer Conditioner Refurbishment. It is a PAYE Questionnaire for Service Contracts used to determine the contractor's tax classification for PAYE withholding purposes. The actual technical specifications for the refurbishment over a five-year period on an as-and-when-required basis at Matimba Power Station are not included in this extracted text.

No pricing format, bonds, guarantees, payment terms or financial capacity thresholds are specified in this document. The pack addresses tax consequences of contractor classification:

• If classified as Personal Service Provider, Dependent Contractor or Labour Broker (without valid IRP30): Employees' Tax (PAYE) will be withheld at prevailing tax rates; payments coded as 3601 or 3616 on IRP5.
• If classified as Labour Broker with valid IRP30 exemption certificate: No PAYE withheld; IT3(a) with code 3617 issued; reason code 07 for non-deduction.
• If classified as Independent Contractor: No PAYE withheld; no IRP5/IT3(a) issued.
• If classified as Non-Resident: PAYE may be withheld at prevailing tax rates.
• Contractor liable for taxes, penalties and interest SARS may impose on Eskom if declared information becomes inaccurate and Eskom is not notified.

Mandatory compliance requirements for this PAYE Questionnaire:

• Contractor must be registered on the Central Supplier Database (CSD) — implied for Eskom tenders.
• Contractor must have a valid tax compliance status PIN / tax clearance.
• Company/CC/Trust must employ three or more full-time employees who are not connected persons to potentially avoid PAYE withholding (Question 2(i)–2(iii)).
• Individuals providing 'people' (labour broker) must possess a valid IRP30 exemption certificate (Question 2(ii)).
• All applicable affidavits (Appendices 1–5) and declarations (Appendices 6–9) must be signed before a Commissioner of Oaths.
• Contractor must notify Eskom forthwith in writing of any changes to declared information; failure to do so makes contractor liable for taxes, penalties and interest SARS may impose on Eskom.
• Definitions per the Income Tax Act No. 58 of 1962 (as amended) apply — see Appendix 10 for definitions of Resident, Connected Person, Associated Institution, Labour Broker, Personal Service Provider, Remuneration.

Refurbishment of Ash Giant Mixer Conditioner at Matimba Power Station over a period of five (5) years on an as-and-when-required basis.

Closing date: 25 September 2026 at 10:00. No other dates (briefings, site visits, clarification deadlines) are stated in the provided document.

Submission is via Eskom's e-Tendering platform. The E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1) is a mandatory returnable document that must be fully completed and submitted to Eskom within the prescribed period before the tender closes. Failure to submit this form renders the tenderer non-responsive and disqualified from the procurement process. Standard Eskom returnable forms (SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9, Authority to Sign) are also required.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and hold a valid SARS tax clearance certificate or tax compliance status PIN. Completion of the mandatory E-Tendering Training Acknowledgement Form is a pre-qualification requirement. Standard Eskom returnable forms (SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9, Authority to Sign) must be completed and submitted.

Scope: Refurbishment of Ash Giant Mixer Conditioner at Matimba Power Station over a period of five (5) years on an as-and-when-required basis.

Mandatory: CSD registration, valid SARS tax clearance certificate or tax compliance status PIN, completed E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1). Standard returnable forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), Authority to Sign / Board Resolution.

Ash Giant Mixer Conditioners Refurbishment at Matimba Power Station for a period of 60 months on an as-and-when-required basis. The scope covers systematic refurbishment of ash conditioners (giant mixers) used to condition fly ash with water for dust-free conveyor transport to the ash dump. Activities include inspection, disassembly, refurbishment/replacement of critical components, and final commissioning to ensure optimal ash handling performance and plant availability. The contract terminates at the end of the 5-year period or when the budget is exhausted, whichever comes first. Adjacent Eskom power stations may be included as and when required.

Closing date: 2026-09-25 (time not specified in document; tender record indicates 10:00).

Service period: 60 months (5 years) from starting date (starting date not specified; to be confirmed at award).

Mandatory briefing or site visit: Not mentioned in the document.

Clarification deadline: Not specified.

Other key dates:

• Contractor must submit first plan for acceptance within 30 days (clause 21.1).
• Damaged conditioner/components to be collected within 4 days of notice.
• Failure report due within 10 working days of collection.
• Refurbishment programme due within 5 working days after Eskom verification.
• Task order programme to be submitted within 3 days of receipt.
• B-BBEE status change notification within 7 days; updated certificate within 30 days.
• Joint venture key person notification within 2 weeks of contract date.
• Insurance/securities/bonds/guarantees to be delivered within 2 weeks of receiving signed agreement.
• Tax invoice due within 1 week of payment certificate.
• Monthly assessment on the 25th working day.
• Defect date: 52 weeks after completion of each task order; defect correction period 24 hours or as agreed.
• End of liability: 2 months after end of service period.
• Warranty period: 12 months after completion of each task order.

Employer: Eskom Holdings SOC Ltd (Reg no. 2002/015527/30; VAT No. 4740101508).

Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

Tel: 0800 8111.

Service Manager: Address: Matimba Power Station, Nelson Mandela Drive, Lephalale, Limpopo.

Tel: 0763 8599.

Email: [email protected].

Site Service Manager: Replaces Service Manager's functions for site-specific issues (details not separately provided).

Contract signatory for Employer: Wikus Janse Van Rensburg, General Manager - Matimba Power Station.

Postal address for invoices: Eskom Holdings Limited, Matimba Power Station, APS Department, Private Bag X215, Lephalale 0555.

Invoice submission email: [email protected].

Adjudicator nominating body: Chairman of ICE-SA Division (South African Institution of Civil Engineering / Institution of Civil Engineers), www.ice-sa.org.za.

Arbitration: Association of Arbitrators (Southern Africa), latest Rules for Conduct of Arbitrations; place of arbitration: South Africa.

Submission method and address: The tender document does not specify a submission address, closing time, or channel (e.g., e-tender portal, physical delivery). Bidders must refer to the official tender advertisement or Eskom's procurement portal for these details.

Returnable documents and forms required with the bid:

• Form of Offer and Acceptance (C1.1), completed and signed by an authorised signatory.
• Contract Data provided by the Contractor (C1.2b), completed with the tenderer's details, CIDB registration number, and pricing.
• Pricing Schedule / Price List (Part C2), fully priced in accordance with the Schedule of Rates and the Price List format.
• Valid B-BBEE verification certificate or sworn affidavit.
• Proof of CSD registration (Central Supplier Database).
• Valid SARS tax compliance status PIN.
• CIDB registration certificate (grading appropriate for mechanical/refurbishment work; grade not stated in document).
• Letter of intent to subcontract (if subcontracting is proposed), indicating procurement from designated groups.
• Skills development proposal (encouraged, not mandatory for evaluation).
• Proof of workshop ownership or access (the contractor must possess the workshop from which the scope is executed).
• Quality Control Plan (QCP) for approval by Eskom personnel (to be developed after award but capability must be demonstrated).
• Evidence of B-class welders and trade-tested artisans in the workforce.
• Insurance certificates confirming cover for the Employer's policy deductibles of R500,000 (Format A Annual Construction All Risk Insurance Policy) and other required insurances per clause 83.
• Joint venture/consortium agreement and notification of authorised key person (if applicable).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Failure to provide required insurances, securities, bonds, guarantees, or proof of insurance within two weeks of receiving the signed agreement.
• Non-compliance with mandatory health, safety, and environmental requirements (Construction Regulations 2014, OHS Act).
• Submission after the closing date and time (exact time not stated in document).

The document does not explicitly state a weighted evaluation split (e.g., 80/20 or 90/10 price/B-BBEE, or functionality/price). The following mandatory compliance and qualifying criteria are identified:

• Mandatory registration on the Central Supplier Database (CSD).
• Valid SARS tax compliance status (TCS pin).
• Valid B-BBEE verification certificate; any change in B-BBEE status must be reported within 7 days and an updated certificate submitted within 30 days. A decrease in B-BBEE status may trigger renegotiation or termination.
• CIDB registration with a grading appropriate for mechanical/refurbishment work (specific grade not stated).
• Possession of or access to a workshop capable of executing the refurbishment scope.
• Key personnel requirements: B-class welders and trade-tested artisans for welding work.
• Compliance with Occupational Health and Safety Act 85 of 1993 and Construction Regulations 2014; the contractor may be appointed as Principal Contractor and must price for full H&S compliance.
• Insurance: cover for Employer's policy deductibles of R500,000 (Format A Annual Construction All Risk Insurance Policy) and other insurances per clause 83.
• Joint venture/consortium: joint and several liability; authorised key person must be notified within two weeks of contract date; composition may not change without Eskom's written consent.
• Ethics: any corrupt practice is grounds for termination.
• Confidentiality: strict non-disclosure of contract information; prior written consent required for images of the Affected Property.
• Subcontracting: encouraged to procure from designated groups (Black Owned, rural/underdeveloped/township); letter of intent to subcontract required.
• Skills development: encouraged to propose skills development candidates from Lephalale Municipality area (not an evaluation criterion but required before award eligibility).
• Price adjustment: CPA formula applies with weightings — Fixed 15%, Material 43% (SEIFSA Table E-8), Labour 35% (SEIFSA Table C3), Transport 5% (SEIFSA Table L-3 Diesel 0.05%), Spares Components 2% (SEIFSA Table G-1). Base date is one month prior to tender closing.
• Low service damages (Option X17): penalties for plant rework (overtime cost), poor workmanship (contractor bears corrective cost), incorrect/late spares delivery (R1,500/day up to 5% of task order value), rework (R1,500/day up to 5% of task order value), compliance to SOW schedule (R1,000/day overdue up to 10% of task order), NCRs (>2 per month: 1% of task order or monthly assessment).
• Limitation of liability (Option X18): indirect/consequential loss limited to R150,000; liability for damage to Employer's property limited to insurance deductibles (Format A); total liability limited to total of the Prices (excluding additional excluded matters: design defects, off-site fabrication defects, third-party property damage/injury, IP infringement). End of liability date is 2 months after end of service period.
• Task orders issued monthly; contractor must submit Task Order programme within 3 days.
• Warranty: 12 months after completion of each task order; defect correction period determined by nature of defect.
• Payment: monthly assessment on the 25th working day; payment per Eskom payment terms applicable to vendor registration; tax invoice required within one week of payment certificate; interest at prime rate (Standard Bank) for Rand amounts.

Scope: Ash Giant Mixer Conditioners Refurbishment at Matimba Power Station for a period of 60 months on an as-and-when-required basis.

Service description: Systematic refurbishment of ash conditioners (giant mixers) used to condition fly ash with water for dust-free conveyor transport to the ash dump. Scope covers inspection, disassembly, refurbishment/replacement of critical components, and final commissioning.

Key operational requirements:

• Damaged conditioner (unit or components) to be collected within 4 days of notice.
• Failure report ready within 10 working days.
• Eskom personnel inspect and verify all damaged components.
• Refurbishment programme available within 5 working days after verification.
• Contractor to develop a Quality Control Plan (QCP) approved by Eskom personnel.
• All hold and witness points verified by Eskom personnel.
• Eskom personnel visit site/workshop to verify adherence to safety standards.
• Subcontracted workshops also subject to Eskom verification visits.
• Painting procedures to be followed where required.
• Welding: B-class welder and trade-tested artisan mandatory.
• Packaging: all points of water and dust ingress must be sealed.
• Eskom supplies all required drawings (CAD files referenced).

Components to be refurbished/replaced (per detailed schedule with drawing references, materials, dimensions, and notes):

• Conditioner liners (main, discharge L&R, discharge F&B, side liners top/bottom) — material 3CR12; main liner rolled as complete section; holes countersunk drilled.
• M12 countersunk bolts and acorn nuts (CSK HT screws galvanised M12x25; acorn nuts welded to casing).
• Conditioner casing: main drum (mild steel), lid support frames (angle iron and PFC), lid-to-drum attachment face (angle iron, severely rusted areas cut out and rewelded).
• Baffle sides and arc (3CR12, per drawing profiles).
• M12 assembly bolts (HT Galvanised M12x25).
• Spray water system: spray nozzle assemblies (80 NB pipe with bronze nozzles) fabricated to first flange and installed on lid.
• Conditioner lid (3CR12) with openings/holes per drawing; lid inspection door flanges welded onto 8 doors.
• Spray valve protection pipe, inspection door frames (mild steel angle iron), inspection doors types A, B, C (3CR12), inspection door flanges, inspection door seals (high-temperature silicone baked), door hold-down clamps (industrial part no. 11469), water pipe supports (mild steel PFC).
• Conditioner seals: dead box, rotating disc, labyrinth seals outer stationary (mild steel, split halves), labyrinth seals inner rotating (UHDPE, split halves).
• Conditioner bearings: Cooper split bearings NDE and DE with labyrinth seals (BCP 150 EX OTL 160BP and BCP 150 GX OTL 160BP).
• Bull/tandem gears: drive and driven gears (C55 EN9, induction hardened 58 HRC).
• Gear housing: inspection door with hinge (mild steel), housing seals (double lip oil seals 560 ID and 145 ID replacing felt seals).
• Vibration pads: body (stainless steel 120 dia pressed over rubber 80 shore 113 dia x36), threaded rod (stainless steel M16x130), lifting nut (stainless steel M16x80 dia flange).
• Assembly and installation per drawing.
• Low speed coupling (RFK 140F-140M, 120 dia), coupling guard (3mm mild steel & diamond mesh), coupling frame (mild steel angle iron).
• Conditioner shaft: paddle blade holders (worn flanges replaced), paddle blades (VRN 200 & Kramgrit 46 tungsten, 50mm tungsten on face and tip, manufactured per drawing).
• Conditioner flanges sealed with high-temperature silicone gasket.
• Sandblasting and painting: body and frame per DCS 900 specification.
• Final assembly per drawing.

Management requirements:

• Contractor to provide technical support and advice on constant failure trends.
• Apply appropriate maintenance tools and innovative techniques.
• Develop KPIs, objectives, targets aligned with Employer's objectives.
• Adhere to all Employer H&S requirements and procedures.
• Work in accordance with Employer's plans and procedures (Process Control Manual 32-1303).
• Reporting by remaining duration (working days to complete).
• Quarterly progress meetings at Matimba (Employer, Contractor, Engineering).
• Specialist meetings as required; minutes circulated within 5 days.
• Task order with SAP 45-release order required for each task; work without it at contractor's risk.
• Subcontracting encouraged for designated groups (Black Owned, rural/underdeveloped/township); letter of intent required.
• Skills development encouraged for Lephalale Municipality candidates (Mechanical Technician, Diploma/N Diploma, on-job training).
• Records of Defined Cost to be kept for compensation events (people, plant, materials, subcontractors, equipment).

Applicable standards and references: ISO 9001, Supplier Contract Quality Requirements Specification, SABS Quality Standards, Occupational Hygiene, Construction Regulations, SANS Code of Practice for Scaffolding, Eskom asbestos handling (32-303), SABS thermal insulation, Eskom Plant Safety Regulations, Eskom Environmental Practices, Eskom vehicle/driver safety, Eskom chemical specs (GGSS 1181, GGA 1182), oil/grease specs (36-821, SAB 5555, GGSS 0879, 0900, 0895, 0897).

Pricing format: Option A — Priced contract with price list (re-measurable). The Price List (Part C2) contains items for Major Refurbishment, Minor Refurbishment, and Spares, with quantities and rates. Prices are derived from the Price List (lump sums or rates x quantities). The contractor must link plan operations to Price List items for cash flow.

Price adjustment (Option X1): CPA formula applies 16 months from base date (one month prior to tender closing). Weightings: Fixed 15%, Material 43% (SEIFSA Table E-8 Carbon Steel Medium), Labour 35% (SEIFSA Table C3 Actual Labour Costs), Transport 5% (SEIFSA Table L-3 Diesel 0.05%), Spares Components 2% (SEIFSA Table G-1 Mechanical Engineering).

Payment terms: Monthly assessment on the 25th working day. Payment per Eskom payment terms applicable to vendor registration. Currency: South African Rand. Interest on late payment: publicly quoted prime rate of Standard Bank of South Africa (365-day year) for Rand amounts; LIBOR for other currencies.

Tax invoice: Contractor must submit tax invoice within one week of receiving payment certificate, showing amount due equal to payment certificate. Invoice must include: Eskom details, contractor details, contract number/title, both VAT numbers (Employer VAT 4740101508), completed lump sum items or quantity x rate, other amounts, retentions, change since previous payment (excl. VAT, VAT, incl. VAT). Detailed assessment of work done attached. Invoices emailed to [email protected].

Insurance and bonds: Contractor must provide cover for Employer's policy deductibles of R500,000 (Format A Annual Construction All Risk Insurance Policy). Employer provides Annual Construction All Risk Insurance (Format A) and Employer's Asset All Risk Insurance (details on request from Eskom Group Insurance). Contractor provides additional insurances per Insurance Table (clause 83): minimum cover for loss/damage to Employer's property = R500,000 deductible; cover for works/Plant/Materials = total Contract Value; cover for third-party property damage/bodily injury = whatever contractor deems necessary beyond Employer's cover; employer's liability for contractor's employees = COIDA Act 130 of 1993 plus common law liability with indemnity not less than R500,000.

Securities, bonds, guarantees: To be delivered within two weeks of receiving signed agreement (details not specified in document).

Low service damages (Option X17): Penalties as per service level table (see evaluationCriteria).

Limitation of liability (Option X18): As detailed in evaluationCriteria.

Warranty: 12 months after completion of each task order. Defect correction period determined by nature of defect.

Financial capacity: Not explicitly stated, but contractor must demonstrate adequate resources and workshop capability.

Mandatory compliance requirements:

• Central Supplier Database (CSD) registration.
• Valid SARS tax compliance status (TCS pin).
• Valid B-BBEE verification certificate (or sworn affidavit); change in status must be reported within 7 days, updated certificate within 30 days.
• CIDB registration with grading appropriate for mechanical/refurbishment work (specific grade not stated).
• Possession of or access to a workshop capable of executing the scope (Eskom will verify).
• Key personnel: B-class welders and trade-tested artisans for welding work.
• Compliance with Occupational Health and Safety Act 85 of 1993 and Construction Regulations 2014; contractor may be appointed as Principal Contractor and must price for full H&S compliance.
• Insurance: cover for Employer's policy deductibles of R500,000 (Format A Annual Construction All Risk Insurance Policy) and other insurances per clause 83.
• Joint venture/consortium: joint and several liability; authorised key person notified within 2 weeks of contract date; no change of composition without Eskom's written consent.
• Ethics: no corrupt practices; grounds for termination.
• Confidentiality: non-disclosure of contract information; prior written consent for images of Affected Property.
• Subcontracting: letter of intent to subcontract required; encouraged to procure from designated groups (Black Owned, rural/underdeveloped/township).
• Skills development: proposal encouraged for Lephalale Municipality candidates (not an evaluation criterion but required before award eligibility).
• Records of Defined Cost to be maintained for compensation events.

Returnable forms (compressed):

• Form of Offer and Acceptance (C1.1): signed offer binding the tenderer to perform all contractor obligations.
• Contract Data provided by the Contractor (C1.2b): completed with tenderer's details, CIDB number, and pricing.
• Pricing Schedule / Price List (Part C2): fully priced.
• B-BBEE verification certificate/affidavit.
• CSD registration proof.
• SARS tax compliance PIN.
• CIDB registration certificate.
• Workshop ownership/access proof.
• Letter of intent to subcontract (if applicable).
• Skills development proposal (encouraged).
• Evidence of B-class welders and trade-tested artisans.
• Insurance certificates (deductibles cover R500,000 and other required covers).
• Joint venture agreement and key person notification (if applicable).

Returnable documents required with the tender:

• Valid ISO 9001 certification from an internationally accredited certification body, or objective evidence of a documented QMS meeting ISO 9001 requirements (quality manual, quality policy, quality objectives, control of documented information per clause 7.5, control of nonconforming outputs per clause 8.7, nonconformity and corrective action per clause 10.2).
• Evidence of QMS in operation: documented roles, responsibilities and authorities (organisation chart and responsibility matrix including quality management function) per clause 5.3; documented control of externally provided processes, products and services including supplier/subcontractor assessment, selection, management and auditing with supporting records per clause 8.4.
• Provisional Contract Quality Plan (CQP) specific to the Ash Giant Mixer Conditioner refurbishment scope, covering refurbishment, supply of spares, fabrication, machining, welding, painting, assembly, packaging, transportation and subcontracted work; must define roles, responsibilities, inspection authority, document control, quality records, non-conformance control, corrective actions, resource allocation and Eskom verification points over the five-year as-and-when-required period.
• Provisional Quality Control Plan (QCP) or Inspection and Test Plan (ITP) relevant to the refurbishment scope, including inspection and verification activities for strip-and-assess, dimensional checks, material verification, fabrication, machining, welding, replacement of liners, seals, bearings, gears, shafts, paddle blades, spray water system components, sandblasting and painting, final assembly, packaging and delivery; must identify applicable standards, acceptance criteria, records to be submitted, Hold and Witness points for Eskom verification, and alignment with the refurbishment programme and method statement.
• Form A completed and signed.

Quality evaluation scored out of 14 points across five sections:

• Section A (Quality Management System): Option 1 (valid ISO 9001 certification) = 4 points across four indicators (scope relevance, approved certification authority, recognised international accreditation, certificate validity). Option 2 (documented QMS not certified but compliant with ISO 9001) = 6 points across six indicators (QMS manual/scope document, quality policy approved by top management, quality objectives approved by top management, control of documented information per clause 7.5, control of nonconforming outputs per clause 8.7, nonconformity and corrective action per clause 10.2).
• Section B (Evidence of QMS in Operation) = 2 points: documented roles/responsibilities/authorities with organisation chart and responsibility matrix including quality management function (clause 5.3); documented control of externally provided processes/products/services with supplier/subcontractor assessment, selection, management and auditing records (clause 8.4).
• Section C (Contract Quality Plan Requirements) = 1 point: provisional CQP specific to the Ash Giant Mixer Conditioner refurbishment scope per ISO 10005.
• Section D (Quality Control Plan Requirements) = 1 point: provisional QCP/ITP specific to the refurbishment scope per ISO 10005.
• Section E (User Defined Additional Requirements) = 1 point: Form A completed and signed.

No minimum qualifying threshold stated. Price/preference point split not provided in this document.

Scope: Refurbishment of Ash Giant Mixer Conditioner at Matimba Power Station over a five-year as-and-when-required period. Work includes refurbishment, supply of spares, fabrication, machining, welding, painting, assembly, packaging, transportation and any subcontracted work. Specific refurbishment activities: strip-and-assess, dimensional checks, material verification, fabrication, machining, welding, replacement of liners, seals, bearings, gears, shafts, paddle blades, spray water system components, sandblasting and painting, final assembly, packaging and delivery. Quality management must align with ISO 9001 and ISO 10005. Contractor must demonstrate quality assurance across all activities and define Eskom verification points (Hold and Witness points) throughout the contract period.

Quality management system compliance: either valid ISO 9001 certification from an internationally accredited certification body, or objective evidence of a documented QMS meeting ISO 9001:2015 requirements. No other compliance requirements (CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, local content) stated in this document.

Refurbishment of the Ash Giant Mixer Conditioner at Matimba Power Station over a five-year period on an as-and-when-required basis. The tender is subject to local content requirements under SATS 1286:2011 and requires completion of Annex C (summary schedule), Annex D (imported content supporting schedule) and Annex E (local content supporting schedule).

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid SARS tax compliance status PIN. A B-BBEE certificate or sworn affidavit is required to claim preference points. The tender is subject to designated local content requirements under SATS 1286:2011; bidders must complete and submit Annex C (Local Content Declaration - Summary Schedule), Annex D (Imported Content Declaration - Supporting Schedule) and Annex E (Local Content Declaration - Supporting Schedule) as part of the returnable documents. No CIDB grading or professional body registration is specified.

All pricing calculations must exclude VAT. The tender requires completion of a detailed pricing schedule (Annex C) showing tender price per item (excl. VAT), exempted imported value, imported value, local value, local content percentage per item, tender quantity, total tender value, total exempted imported content, total imported content and average local content percentage. Annex D requires declaration of exempted imported content, directly imported content, third-party imported content and other foreign currency payments with supporting calculations. Annex E requires declaration of local products (goods, services and works), manpower costs, factory overheads, administration overheads and mark-up to substantiate local content.

Mandatory: CSD registration, valid SARS tax compliance status PIN, B-BBEE certificate or sworn affidavit for preference points. Local content compliance: SATS 1286:2011 applies; bidders must achieve the specified minimum local content percentage (value not stated in the extracted annexures) and submit completed Annex C, Annex D and Annex E signed by the authorised signatory. No CIDB grading or professional registration requirements are indicated.

This document (Form A, 240-68099512 Rev 9) sets out the Tender & Contract Quality Requirements for the Ash Giant Mixer Conditioner Refurbishment tender at Matimba Power Station. It selects Category 2 pre-contract award quality requirements (clause 3.5 of specification 240-105658000) and specifies applicable post-contract award quality clauses (3.7 and 3.8) and ISO 9001 clauses (4–10) and principles (1–7). The tenderer must sign to acknowledge and accept Eskom Supplier Quality Requirements.

Eskom Quality Representative: Tshepo Matuludi, Senior Advisor Quality Control (signed 2026-06-24). No SCM or technical enquiry contacts are provided in this document.

Bidders must complete and sign Form A (Tender & Contract Quality Requirements, document 240-68099512 Rev 9) acknowledging acceptance of Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001. The signed form must be submitted with the tender. No other returnable documents, submission method, or closing details are stated in this document.

Pre-contract award: Category 2 quality requirements per clause 3.5 of specification 240-105658000 apply. Bidders must demonstrate a quality management system compliant with ISO 9001:2015 across all clauses (4–10) and all seven quality principles. Post-contract award: Contract Execution (clause 3.7), Supplier Quality Performance Monitoring (clause 3.7), Eskom Rights of Access (clause 3.8), Eskom Rights to Information (clause 3.8), Preservation (clause 3.8), Quality Audits Related Conditions (clause 3.8), Management of Nonconformities and Nonconforming Outputs (clause 3.8), and Special Processes (clause 3.8) are applicable. No price/preference split, minimum functionality score, or B-BBEE threshold is stated in this document.

Scope: Ash Giant Mixer Conditioner Refurbishment over a five-year period on an as-and-when-required basis at Matimba Power Station (per tender title). Quality category: Category 2 selected (clause 3.5 of 240-105658000). Post-contract quality clauses applicable: Contract Execution (3.7), Supplier Quality Performance Monitoring (3.7), Eskom Rights of Access (3.8), Eskom Rights to Information (3.8), Preservation (3.8), Quality Audits Related Conditions (3.8), Management of Nonconformities and Nonconforming Outputs (3.8), Special Processes (3.8). ISO 9001 clauses 4–10 and all seven quality principles apply. No detailed technical scope, quantities, service levels, or capacity requirements are provided in this document.

Bidders must demonstrate application of ISO 9001:2015 clauses 4–10 and quality principles 1–7 in their approach. Specific methodology requirements are referenced to specification 240-105658000 clauses 3.5 (Category 2 pre-contract), 3.7 (Contract Execution and Performance Monitoring), and 3.8 (Access, Information, Preservation, Audits, Nonconformities, Special Processes). No detailed method statement requirements are provided in this document.

Pre-contract award: Category 2 quality requirements per clause 3.5 of specification 240-105658000. Post-contract award: Contract Execution (clause 3.7), Supplier Quality Performance Monitoring Phase (clause 3.7), Eskom Rights of Access (clause 3.8), Eskom Rights to Information (clause 3.8), Preservation (clause 3.8), Quality Audits Related Conditions (clause 3.8), Management of Nonconformities and Nonconforming Outputs Identified by Eskom (clause 3.8), Special Processes (clause 3.8). ISO 9001 clauses 4–10 and all seven quality principles apply. Form A must be completed and signed by the tenderer's quality representative acknowledging acceptance of Eskom Supplier Quality Requirements per 240-105658000 and ISO 9001.

Bidders must have a quality management system compliant with ISO 9001:2015. Form A (240-68099512 Rev 9) must be completed and signed accepting Eskom Supplier Quality Requirements per 240-105658000. No CSD registration, tax clearance, B-BBEE level, CIDB grading, CIPC registration, professional-body registration, or local-content requirements are stated in this document.

Evaluation will assess compliance with Category 2 pre-contract quality requirements (clause 3.5 of 240-105658000) and the bidder's quality management system against ISO 9001:2015 clauses 4–10 and all seven quality principles. Post-contract, performance will be monitored against Contract Execution, Supplier Quality Performance Monitoring, Eskom Rights of Access and Information, Preservation, Quality Audits, Nonconformity Management, and Special Processes (all per clauses 3.7 and 3.8 of 240-105658000). No scoring matrix or minimum thresholds are provided in this document.