Develop and lease farm bergvliet portion for commercial use (75-Year lease) + four professional service panels (3-Year)

Closing date and time: 30 September 2026 at 12:00. No compulsory briefing session or site visit is mentioned.

Technical enquiries (Development Planning): Mr A Mabunda or Mr TI Lipharama at 015 519 3000. Technical enquiries (Financial): Mr NG Raliphada or Mr LE Luvhimba at 015 519 3000. Procurement enquiries: Ms P Mudau or Mr M Ramabulana at 015 519 3044/3024. Submission address: Tender box, Makhado Local Municipality Civic Centre, 83 Krogh Street, Makhado.

Submission method: physical deposit in the tender box at Makhado Local Municipality Civic Centre, 83 Krogh Street, Makhado. Closing date and time: 30 September 2026 at 12:00. Bids must remain valid for 90 days after the closing date. Disqualification grounds: late, incomplete, unsigned, submitted in pencil, by telegraph, facsimile, or e-mail; missing any required returnable document; or not complying with tender specifications. Returnable documents (all must be original certified copies; copies of certified copies not accepted):

• Valid SARS tax compliance status PIN
• Company registration documents (CK)
• Certified copies of company owners' ID books (certified within the last 3 months)
• Proof of municipal rates payment not older than 3 months and not in arrears for more than 3 months, or formal lease agreement, or letter from traditional authority for non-ratable areas (required for both entity and directors)
• CSD registration report
• CSD registration is mandatory for all service providers

All returnable documents must be original certified copies (copies of certified copies not accepted):

• Valid SARS tax compliance status PIN
• Company registration documents (CK)
• Certified copies of company owners' ID books (certified within the last 3 months)
• Proof of municipal rates payment not older than 3 months and not in arrears for more than 3 months, or formal lease agreement, or letter from traditional authority for non-ratable areas (for both entity and directors)
• CSD registration report
• Professional registration certificates where applicable: PLATO/SAGC for land surveyors; SACPLAN for town planners

All tenders evaluated on the 80/20 preferential points system with functionality. Price carries 80 points; B-BBEE status carries 20 points. Bidders must meet the minimum functionality threshold (not specified in the notice) to proceed to price and preference scoring. No further breakdown of functionality criteria or minimum scores is provided in the document.

Five separate tenders are advertised in the same notice. Each is for a three-year panel appointment except the first, which is a 75-year lease development:

1. Re-advertisement: Request for proposals to develop and lease a portion on the remainder of Portion 7 of Farm Bergvliet 288-LS for commercial use in Makhado Local Municipality for 75 years. Reference: 8/3/2/172, Bid No 82/2026.
2. Provision of vetting system for a period of three years. Reference: 8/3/2/173, Bid No 83/2026.
3. Appointment of a panel of registered professional land surveyors for three years. Reference: 8/3/2/174, Bid No 84/2026. Requires certified copy of professional registration with PLATO/SAGC.
4. Appointment of a panel of registered town planners with SACPLAN for three years. Reference: 8/3/2/175, Bid No 85/2026. Requires certified copy of professional registration certificate with SACPLAN.
5. Appointment of a panel of registered environmental consultants for three years. Reference: 8/3/2/176, Bid No 86/2026.

Mandatory compliance documents:

• Valid SARS tax compliance status PIN
• Company registration documents (CK)
• Certified copies of company owners' ID books (certification not older than 3 months)
• Proof of municipal rates payment not older than 3 months and not in arrears for more than 3 months, or formal lease agreement, or letter from traditional authority for non-ratable areas (for both entity and directors)
• CSD registration report
• CSD registration is mandatory for all service providers
• Certified copies must be original; copies of certified copies are not accepted
• Professional registration certificates required for specific panels: PLATO/SAGC for land surveyors; SACPLAN for town planners

Contract duration: 75 years for the lease development (Bid 82/2026); three years for all panel appointments (Bids 83/2026, 84/2026, 85/2026, 86/2026). The municipality is not bound to accept the lowest or any bid and reserves the right to accept any part of a bid. Bids must remain valid for 90 days after the closing date. Disqualification for late, incomplete, unsigned, pencil, telegraph, facsimile, or e-mail submissions, missing required documents, or non-compliance with specifications. All service providers must be registered on the CSD. Certified copies must be original; copies of certified copies not accepted.

The municipality is not bound to accept the lowest or any bid and reserves the right to accept any part of a bid. Bid validity: 90 days from closing date. Disqualification for: late submission; incomplete bid; unsigned bid; submission in pencil, by telegraph, facsimile, or e-mail; missing any required returnable document; non-compliance with tender specifications. All service providers must be registered on the CSD. Certified copies must be original; copies of certified copies not accepted. Proof of municipal rates required for both entity and directors.

All tenders use the 80/20 preferential points system with functionality. Price: 80 points. B-BBEE: 20 points. Minimum functionality threshold applies but is not specified in the notice. No further evaluation stages or criteria are detailed.