Provision of vetting system — 3-Year contract

Closing date and time: 30 September 2026 at 12:00 (noon).

No compulsory briefing session or site visit mentioned.

Procurement enquiries: Ms P Mudau or Mr M Ramabulana, tel (015) 519 3044 / 3024.

Technical enquiries for vetting system (Bid 83/2026): Chief Financial Officer Mr NG Raliphada or Mr LE Luvhimba, tel 015 519 3000.

Reference: 8/3/2/173.

Submission method: physical deposit in the tender box at Makhado Local Municipality Civic Centre, 83 Krogh Street, Makhado, on or before the closing date and time.

Bids must remain valid for 90 days after the closing date.

Disqualification grounds: late, incomplete, or unsigned bids; bids submitted in pencil, by telegraph, facsimile, or e-mail; bids missing any required returnable document; bids not complying with tender specifications.

A certified copy of a certified copy will not be accepted.

Returnable documents (all must be attached):

• Valid SARS tax compliance status PIN
• Company registration documents (CK)
• Certified copies of company owner(s) ID book(s), not older than 3 months
• Proof of payment for municipal rates not older than 3 months and not in arrears for more than 3 months, or formal lease agreement, or letter from traditional authority for non-ratable areas (required for both entity and directors)
• Proof of Central Supplier Database (CSD) registration

All service providers must be registered on the CSD.

Evaluation system: 80/20 preferential points with functionality for all tenders.

Price: 80 points; B-BBEE: 20 points.

Functionality is a qualifying stage; minimum qualifying threshold not stated in the notice.

Scope: Provision of a vetting system for a period of three (3) years.

No further technical details, deliverables, quantities, standards, or service levels are provided in the notice.

Mandatory compliance documents:

• Valid SARS tax compliance status PIN
• Company registration documents (CK)
• Certified copies of company owner(s) ID book(s), not older than 3 months
• Proof of municipal rates paid up to date (not older than 3 months, not in arrears >3 months) or formal lease agreement or traditional authority letter for non-ratable areas (for both entity and directors)
• Proof of CSD registration
• CSD registration is compulsory for all service providers doing business with the municipality
• A certified copy of a certified copy is not accepted

Contract duration: three (3) years for the vetting system. Bids must remain valid for 90 days after closing. The municipality is not bound to accept the lowest or any bid and reserves the right to accept any part of a bid. Disqualification for late, incomplete, unsigned, non-compliant, or improperly submitted bids.

Mandatory returnable documents:

• Valid SARS tax compliance status PIN
• Company registration documents (CK)
• Certified copies of company owner(s) ID book(s), not older than 3 months
• Proof of municipal rates paid up to date (not older than 3 months, not in arrears >3 months) or formal lease agreement or traditional authority letter for non-ratable areas (for both entity and directors)
• Proof of CSD registration
• CSD registration compulsory for all service providers
• A certified copy of a certified copy not accepted

Submission: physical deposit in tender box at Makhado Local Municipality Civic Centre, 83 Krogh Street, Makhado, by 30 September 2026 at 12:00.

Bid validity: 90 days after closing.

Disqualification: late, incomplete, unsigned, pencil, telegraph, facsimile, e-mail, missing documents, non-compliant with specifications.

All tenders in this notice are evaluated on the 80/20 preferential points system with functionality. Price carries 80 points, B-BBEE 20 points. Functionality is a gate; the minimum qualifying score is not disclosed in the notice.