Ad hoc project management services – refurbishment tender in western cape

{"closingDate":"07 August 2026","closingTime":"11:00","briefingSession":"{"date":"07 August 2026","time":"11:00","venue":"ion process","is_compulsory":false}"}

{"name":null,"email":"[email protected]","phone":null,"department":"Total","address":".co.za"}

M Insert CSD 36 digit security code: _________________________________________________________________________________________________ Supplier name: _______________________________________________________________________________________ The following documents needs to be submitted with quotations:

• BBBEE Certificate/ Sworn Affidavit
• SARS No and SARS status Pin The attached forms to be completed by Supplier:
• SBD4, SBD6.1, SBD 6.2 ( If Applicable ), SBD8 & SBD 9

Artscape has the need to appoint a reputable service provider that has the ability and capability to provide ad

hoc Project Management services for a planned refurbishment project. These services would be on a as and

when required basis.

This contract will continuously be measured on performance, cost, risk, speed of delivery, and service quality.

This should be done through an optimum balance of resources and technology.

Artscape expectations are for the service provider to manage the refurbishment projects in such a way as to

ensure a productive working environment, upholding the corporate image of Artscape.

A comprehensive ad-hoc service is required by Artscape’s refurbishment and other ad hoc projects:

This scope will involve, but is not limited to the following:

· Developing the scope of work for the building-related work with Artscape

· Assist with developing a detailed budget and timeline for the project

· Assist with the RFQ process to identify relevant/suitable contractors

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· Facilitate site briefings with prospective contractors

· Assist with the bid evaluation process

· Ensure contractor complies with all health and safety regulations and requirements

· Manage contractors for the full duration of the project

· Conducts regular site inspections and quality control

· Manage project timelines and budget with regular feedback to Artscape

· Manage project close-out and snag list where required

· Ensure all relevant documents are submitted to Artscape as part of the final handover

Delivered to : D.F. Malan Street, Foreshore, Cape Town

For more information (Technical)

[email protected]

For more information (Supply Chain Management)

[email protected]

RFQ Closing date & Time: 07 August 2026 at 11:00

Submit RFQ To: [email protected]

Supplier response

Name of Supplier:

Address of Supplier:

Contact Tel: Email:

Supplier Specifications include Brand/Model if applicable Quantity Price Per Unit Total

(incl VAT) (incl VAT)

Rate Per Hour

Rate for After hours

Total

*Insert more rows if needed.

*Brochures/Catalogues can be submitted with quotation.

*All prices must be firm and VAT Inclusive.

• The 80/20 price/preference point system will be applied to the evaluation of responsive quotations, whereby the

order(s) will be placed within the Supplier(s) scoring in the highest total number of adjudication points. Price shall be

scored as follows: Ps= 80x 1-(Pt- Pmin)

Pmin

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• Where: Ps is the number of points scored for price; Pt is the comparative price of the quoted under consideration;

Pmin is the comparative price of the lowest responsive quotation.

• Preference points shall be scored as follows:

Points will be awarded to tenderers who are eligible for preference in respect of B-BBEE contribution

By signing this request for order form the supplier offers to supply the goods or service in respect of RFQ and Description of

goods or services _________________________________________________________, as described in this document.

Signature Date

Print name: ___________________________________________

On Behalf of the Supplier (duly authorised)

Company stamp

Note: It is advised that documents be returned in PDF.

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Sbd4

Bidder’s disclosure

1. Purpose of the form

1.1 Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles

of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa,

1996 (Constitution), and further expressed in the various applicable legislation, it is required for the bidder to make

this declaration in respect of the details required hereunder.

1.2 If a person is listed in the Register for Tender Defaulters and/or the List of Restricted Suppliers, that person will

automatically be disqualified from the bid process.

2. Declaration on employment by organ of state

2.1 Is the bidder, or any of the directors / trustees / shareholders / members / partners of the bidder employed by an organ

of state, as defined in section 239 of the Constitution? YES/NO

2.2 If YES, furnish particulars of the names, individual identity numbers, in the table below:

Full Name Identity Number Name of organ of state

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2.3 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring

institution? YES/NO

2.3.1 If so, furnish particulars:

...............................................................................................................................................................................................................

........................................................................

2.4 Does the bidder or any of its directors/trustees/shareholders members/partners or any person having a controlling

interest in the enterprise have any interest in any other related enterprise, whether or not they are bidding for this

contract? YES/NO

2.4.1 If so, indicate all companies registered in the CSD in the table below:

Supplier registration number (MAAA) Status (active/inactive/deleted)

Failure to disclose all CSD-registered active companies linked to all Directors will lead to disqualification.

3 general declaration

I, ............................................................................................., the undersigned, in submitting the accompanying bid, do hereby

make the following statements that I certify to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure.

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found to be false.

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication,

agreement or arrangement with any competitor.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any competitor

regarding the quality, quantity, specifications, prices, including methods, factors or formulas used to calculate prices,

market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not to win the

bid and conditions or delivery particulars of the products or services to which this bid invitation relates.

3.5 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any

competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

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3.6 There have been no consultations, communications, agreements or arrangements made by the bidder with any official

of the procuring institution in relation to this procurement process prior to and during the bidding process except to

provide clarification on the bid submitted where so required by the institution; and the bidder was not involved in the

drafting of the specifications or terms of reference for this bid.

3.7 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices

related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation

and possible imposition of administrative penalties in terms of section 59 of the Competition Act, 1998 (Act No. ) and or may be referred to law enforcement agencies for criminal investigation and or may be restricted from

conducting business with the state for a period not exceeding 10 years in terms of the Prevention and Combating of

Corrupt Activities Act, 2004 (Act No. ) or any other applicable legislation.

I certify that the above is correct.

I accept that the procuring institution may reject the bid or take appropriate action against me if

This declaration is false.

.................................... ................................................

Signature Date

.................................... ................................................

Designation Name of bidder

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Sbd 6.1

Preference points claim form in terms of the preferential procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim form for

preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions, definitions and

Directives applicable in respect of the tender and preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

b) The 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable tender will be

used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for

specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide

goods or services through price quotations, competitive tendering process or any other method envisaged in

legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all

unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes

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all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in

response to an invitation for the origination of income-generating contracts through any method envisaged in

legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for

the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding

direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

As a service provider, you are deemed to have read and accepted the Government Procurement: General Conditions of Contract (GCC) of July 2010, (http://www.treasury.gov.za)

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be

awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points

based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of

this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether

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the 80/20 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that the 80/20 preference point system will apply

and that the highest acceptable tender will be used to determine the applicable preference point system;

or

(b) any other invitation for tender, that the 80/20 preference point system will apply and that the lowest

acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the and 80/20 preference point

system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where the 80/20 preference point system is applicable, corresponding points must also be indicated

as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points claimed

(80/20 system)

allocated

The specific goals allocated points in terms of this (To be completed by the

(80/20 system) tender tenderer)

(To be completed by the

organ of state)

B-BBEE Status level 1 = 20 points 20

B-BBEE Status level 2 = 18 points

B-BBEE Status level 3 = 14 points

B-BBEE Status level 4 = 12 points

B-BBEE Status level 5 = 8 points

B-BBEE Status level 6 = 6 points

B-BBEE Status level 7 = 4 points

B-BBEE Status level 8 = 2 points

Non-compliant contributor = 0 point

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Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I

acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

ADDRESS: ............................................................... of 21

...............................................................

...............................................................

...............................................................

Sbd 6.2

Declaration certificate for local production and content for designated sectors

This Standard Bidding Document (SBD) must form part of all bids invited. It contains general information and serves as a

declaration form for local content (local production and local content are used interchangeably).

Before completing this declaration, bidders must study the General Conditions, Definitions, Directives applicable in respect of

Local Content as prescribed in the Preferential Procurement Regulations, 2011, the South African Bureau of Standards (SABS)

approved technical specification number SATS 1286:2011 (Edition 1) and the Guidance on the Calculation of Local Content

together with the Local Content Declaration Templates [Annex C (Local Content Declaration: Summary Schedule), D (Imported

Content Declaration: Supporting Schedule to Annex C) and E (Local Content Declaration: Supporting Schedule to Annex C)].

1. General Conditions

1.1. Preferential Procurement Regulations, 2011 (Regulation 9) makes provision for the promotion of local production and

content.

1.2. Regulation 9.(1) prescribes that in the case of designated sectors, where in the award of bids local production and content

is of critical importance, such bids must be advertised with the specific bidding condition that only locally produced

goods, services or works or locally manufactured goods, with a stipulated minimum threshold for local production and

content will be considered.

1.3. Where necessary, for bids referred to in paragraph 1.2 above, a two stage bidding process may be followed, where the

first stage involves a minimum threshold for local production and content and the second stage price and B-BBEE.

1.4. A person awarded a contract in relation to a designated sector, may not sub-contract in such a manner that the local

production and content of the overall value of the contract is reduced to below the stipulated minimum threshold.

1.5. The local content (LC) expressed as a percentage of the bid price must be calculated in accordance with the SABS

approved technical specification number SATS 1286: 2011 as follows:

LC = [1 - x / y]

• 100

Where

x is the imported content in Rand

y is the bid bid price in Rand excluding value added tax (VAT)

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the exchange rate published by

South African Reserve Bank (SARB) at 12:00 on the date of advertisement of the bid as indicated in paragraph 4.1

below.

The SABS approved technical specification number SATS 1286:2011 is accessible on

http:/www.thedti.gov.za/industrial development/ip.jsp at no cost.

1.6 A bid may be disqualified if –

(a) this Declaration Certificate and the Annex C (Local Content Declaration: Summary Schedule) are not submitted

as part of the bid documentation; and

(b) the bidder fails to declare that the Local Content Declaration Templates (Annex C, D and E) have been audited

and certified as correct.

2. Definitions

2.1. “bid” includes written price quotations, advertised competitive bids or proposals;

2.2. “bid price” price offered by the bidder, excluding value added tax (VAT);

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2.3. “contract” means the agreement that results from the acceptance of a bid by an organ of state;

2.4. “designated sector” means a sector, sub-sector or industry that has been designated by the Department of Trade and

Industry in line with national development and industrial policies for local production, where only locally produced

services, works or goods or locally manufactured goods meet the stipulated minimum threshold for local production and

content;

2.5. “duly sign” means a Declaration Certificate for Local Content that has been signed by the Chief Financial Officer or other

legally responsible person nominated in writing by the Chief Executive, or senior member / person with management

responsibility(close corporation, partnership or individual).

2.6. “imported content” means that portion of the bid price represented by the cost of components, parts or materials which

have been or are still to be imported (whether by the supplier or its subcontractors) and which costs are inclusive of the

costs abroad (this includes labour or intellectual property costs), plus freight and other direct importation costs, such as

landing costs, dock duties, import duty, sales duty or other similar tax or duty at the South African port of entry;

2.7. “local content” means that portion of the bid price which is not included in the imported content, provided that local

manufacture does take place;

2.8. “stipulated minimum threshold” means that portion of local production and content as determined by the Department

of Trade and Industry; and

2.9. “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing another person to

support such primary contractor in the execution of part of a project in terms of the contract.

3. The stipulated minimum threshold(s) for local production and content (refer to Annex A of SATS 1286:2011) for this bid

is/are as follows:

Description of services, works or goods Stipulated minimum threshold

_______________________________ _______%

_______________________________ _______%

_______________________________ _______%

4. Does any portion of the services, works or goods offered

have any imported content?

(Tick applicable box)

Yes NO

4.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as prescribed in paragraph 1.5 of

the general conditions must be the rate(s) published by SARB for the specific currency at 12:00 on the date of

advertisement of the bid.

The relevant rates of exchange information is accessible on www.reservebank.co.za.

Indicate the rate(s) of exchange against the appropriate currency in the table below (refer to Annex A of SATS 1286:2011):

Currency Rates of exchange

US Dollar

Pound Sterling

Euro

Yen

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Other

NB: Bidders must submit proof of the SARB rate (s) of exchange used.

5. Were the Local Content Declaration Templates (Annex C, D and E) audited and certified as correct?

(Tick applicable box)

Yes NO

5.1. If yes, provide the following particulars:

(a) Full name of auditor: ...............................................................

(b) Practice number: ...................................................................................

(c) Telephone and cell number: .........................................................................

(d) Email address: ...................................................................................

(Documentary proof regarding the declaration will, when required, be submitted to the satisfaction of the

Accounting Officer / Accounting Authority)

6. Where, after the award of a bid, challenges are experienced in meeting the stipulated minimum threshold for local content

the dti must be informed accordingly in order for the dti to verify and in consultation with the AO/AA provide directives in

this regard.

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Local content declaration

(Refer to annex b of sats 1286:2011)

Local content declaration by chief financial officer or other legally responsible person nominated

In writing by the chief executive or senior member/person with management responsibility (close

Corporation, partnership or individual)

In respect of bid NO. .................................................................................

ISSUED BY: (Procurement Authority / Name of Institution):

.........................................................................................................................

Nb

1 The obligation to complete, duly sign and submit this declaration cannot be transferred to an external authorized

representative, auditor or any other third party acting on behalf of the bidder.

2 Guidance on the Calculation of Local Content together with Local Content Declaration Templates (Annex C, D and E)

is accessible on http://www.thdti.gov.za/industrial development/ip.jsp. Bidders should first complete Declaration D. After

completing Declaration D, bidders should complete Declaration E and then consolidate the information on Declaration C.

Declaration C should be submitted with the bid documentation at the closing date and time of the bid in order to

substantiate the declaration made in paragraph (c) below. Declarations D and E should be kept by the bidders for

verification purposes for a period of at least 5 years. The successful bidder is required to continuously update Declarations

C, D and E with the actual values for the duration of the contract.

I, the undersigned, ..................................................................................... (full names),

do hereby declare, in my capacity as ............................................. ...........

of ...............................................................................................................(name of bidder entity), the following:

(a) The facts contained herein are within my own personal knowledge.

(b) I have satisfied myself that:

(i) the goods/services/works to be delivered in terms of the above-specified bid comply with the

minimum local content requirements as specified in the bid, and as measured in terms of SATS 1286:2011;

and

(ii) the declaration templates have been audited and certified to be correct.

(c) The local content percentage (%) indicated below has been calculated using the formula given in clause 3 of SATS

1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in Declaration D and E

which has been consolidated in Declaration C:

Bid price, excluding VAT (y) R

Imported content (x), as calculated in terms of SATS 1286:2011 R

Stipulated minimum threshold for local content (paragraph 3 above)

Local content %, as calculated in terms of SATS 1286:2011

If the bid is for more than one product, the local content percentages for each product contained in Declaration C shall

be used instead of the table above.

The local content percentages for each product has been calculated using the formula given in clause 3 of SATS

1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in Declaration D and

E.

(d) I accept that the Procurement Authority / Institution has the right to request that the local content be verified in

terms of the requirements of SATS 1286:2011.

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(e) I understand that the awarding of the bid is dependent on the accuracy of the information furnished in this

application. I also understand that the submission of incorrect data, or data that are not verifiable as described in SATS

1286:2011, may result in the Procurement Authority / Institution imposing any or all of the remedies as provided for in

Regulation 13 of the Preferential Procurement Regulations, 2011 promulgated under the Preferential Policy Framework

Act (PPPFA), 2000 (Act No. ).

Signature: date: ___________

WITNESS No. 1 DATE: ___________

WITNESS No. 2 DATE: ___________

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Sbd 8

Declaration of bidder’s past supply chain management practices

1 This Standard Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by institutions in ensuring that when goods and services are being procured,

all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder, or any of its directors have-

a. abused the institution’s supply chain management system;

b. committed fraud or any other improper conduct in relation to such system; or

c. failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the

bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s database as companies or Yes No

persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed in writing of

this restriction by the National Treasury after the audi alteram partem rule was

applied).

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of Yes No

section 29 of the Prevention and Combating of Corrupt Activities Act (No )?

The Register for Tender Defaulters can be accessed on the National Treasury’s website

(www.treasury.gov.za) by clicking on its link at the bottom of the home page.

4.2.1 If so, furnish particulars:

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4.3 Was the bidder or any of its directors convicted by a court of law (including a court outside of Yes No

the Republic of South Africa) for fraud or corruption during the past five years?

4.3.1 If so, furnish particulars:

4.4 Was any contract between the bidder and any organ of state terminated during the past five Yes No

years on account of failure to perform on or comply with the contract?

4.4.1 If so, furnish particulars:

Certification

I, the undersigned (full name).........................................................

Certify that the information furnished on this declaration form is true and correct.

I accept that, in addition to cancellation of a contract, action may be taken against me should this

Declaration prove to be false.

................................................ ................................

Signature Date

.............................................. ................................

Position Name of Bidder

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Sdb9

Certificate of independent bid determination

1 This Standard Bidding Document (SBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement between, or

concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal

relationship and if it involves collusive bidding (or bid rigging).2 Collusive bidding is a pe se prohibition meaning

that it cannot be justified under any grounds.

3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable

steps to prevent abuse of the supply chain management system and authorizes accounting officers and

accounting authorities to:

a. disregard the bid of any bidder if that bidder, or any of its directors have abused the institution’s supply

chain management system and or committed fraud or any other improper conduct in relation to such

system.

b. cancel a contract awarded to a supplier of goods and services if the supplier committed any

corrupt or fraudulent act during the bidding process or the execution of that contract.

4 This SBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids

are considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must be completed

and submitted with the bid:

1 Includes price quotations, advertised competitive bids, limited bids and

proposals.

2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly

conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and

/ or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.

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Certificate of independent bid determination

I, the undersigned, in submitting the accompanying bid:

(Bid Number and Description)

in response to the invitation for the bid made by:

(Name of Institution)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete

in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the

bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine

the terms of, and to sign the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall

include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as

the bidder

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6. The bidder has arrived at the accompanying bid independently from, and without consultation, communication,

agreement or arrangement with any competitor. However communication between partners in a joint venture

or consortium3 will not be construed

as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation,

communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and conditions of the

bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor

regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services

to which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the

contract.

3 Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property,

capital, efforts, skill and knowledge in an activity for the execution of a contract.

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10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission

for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition

Act No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation

and or may be restricted from conducting business with the public sector for a period not exceeding ten (10)

years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable

legislation.

......................................................... .......................................

Signature Date

.......................................................... .......................................

Position Name of Bidder

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