Catering service for siu east london office – lunch for 150 members (rfq189 2026/27)

• Closing date and time: 03 November 2026 at 11:00
• Catering service date: 19 November 2026 at 12:00 (lunch)
• RFQ validity period: 90 days from closing date
• No briefing session is stated in the document.

Enquiries:

• SIU Head Office: 74 Water Meyers Street, Rentmeester Building, Meyers Park, First Floor
• Submission email: [email protected]
• No individual contact person or telephone number is stated.

Submission method: email

• Submission email: [email protected]
• Closing time: 03 November 2026 at 11:00
• Only submissions received at this address on or before closing time will be considered.
• Quotations must be submitted on company letterhead.
• All pages of the quotation must be signed by the responsible person.
• Proposals become the property of the SIU and will not be returned.
• The quote must be valid for 30 days.
• Quotations must include a cost breakdown, with prices inclusive of VAT where applicable.
• The SIU reserves the right to withdraw any quotation at any time within or outside the validity period.
• Returnable forms (all must be completed, signed, and submitted):
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to the procuring institution.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE and specific goal preference points.
• SBD 7: written contract form to be signed by the successful bidder.
• Proof of authority to sign (e.g., company resolution).
• Disqualification risks:
• Unsigned quotation pages.
• Missing or unsigned SBD 4.
• Non-compliant CSD tax status.
• Incorrect or incomplete SBD forms.
• Late or incomplete submissions.
• Alterations to the tender document other than filling in bidder details and price.
• Alterations to the RFQ document other than filling in bidder details and quoted price.
• Any change to the RFQ document other than completing bidder details and the price.

Evaluation method: Price and Preference points (80/20 system)

• The bid value is estimated not to exceed R 1 000 000 (all taxes included), so the 80/20 preference point system applies.
• Price: maximum 80 points.
• B-BBEE status level: maximum 18 points (Level 1 = 18, Level 2 = 14, Level 3 = 12, Level 4 = 10, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0).
• Specific goal (more than 50% Black ownership): maximum 2 points.
• Total preference points: 20.
• Only responsive bids (those meeting all eligibility, mandatory, and statutory criteria) are evaluated.
• The SIU applies a "best value" approach, considering expertise, experience, and technical proposal, not just lowest price.
• Award is subject to the bidder passing SIU Internal Integrity Unit screening and/or State Security Agency vetting; failure may result in no award despite points scored.
• The successful bidder must sign the occupational health and safety agreement under section 37(2) of the Occupational Health and Safety Act.
• The SIU may invite suppliers to present their proposals before final decision.

Catering service for a one-off lunch on 19 November 2026 at 12:00 for 150 members.

• Venue: SIU East London Office, Sanlam Park, 59 Western Avenue, Vincent, East London.
• Lunch menu:
• Rolls
• Potato Salad
• Green Salad with Olives and Feta
• Curry Noodle Salad
• Braai T Bone Steak
• Fried/grilled fish
• Chicken Kebab
• Lamb Shoulder Chop
• Meat quantities:
• 148 x Braai T Bone Steak
• 1 x Fried/grilled fish
• 150 x Chicken Kebabs
• 1 x Lamb Shoulder Chop
• 150 x assorted 300ml fizzy drinks and 100% juices.
• Deliverables: cutlery, crockery, and condiments must be supplied.
• Quality requirements:
• Chicken kebabs must be tender and moist.
• T-bone steaks and chops must be soft, tender, and well cooked; tough or chewy meat is not acceptable.
• Availability of stock must be indicated; the SIU reserves the right to appoint a provider with stock availability and/or an ETA.

Bidders must have at least three contactable reference letters from previous catering clients. The SIU evaluates on expertise, experience, and technical proposal of the organisation and individuals, plus organisational capacity.

Price must include the entire scope of work, including all logistics and disbursements, as per the scope and timelines. VAT must be included and disbursements noted. The quotation must reflect a cost breakdown, prices inclusive of VAT. Rates quoted in South African Rand and held firm for the bid period. No amendments after closing. The SIU may recalculate the correct total for evaluation. The price schedule shows quantity 150 for catering service, with total cost (VAT included) to be filled in.

Pricing format:

• Quotation must be on company letterhead with a cost breakdown.
• Price must be inclusive of VAT for VAT-registered providers.
• All rates quoted in South African Rand and held firm for the bid validity period.
• No amendments to the quotation allowed after the closing date and time.
• The SIU may recalculate the correct total for evaluation.
• No pre-payments; no goods or services delivered before an official order is received.
• Payment terms: within 30 days of receipt of invoice.
• Estimated bid value not exceeding R 1 000 000 (all taxes included) for the 80/20 system.
• The quote must be valid for 30 days (conflicting statements: RFQ validity is 90 days; supporting documentation says 30 days — bidders should confirm).

Mandatory eligibility:

• Registration on the National Treasury Central Supplier Database (CSD).
• Tax compliance as per CSD overall tax status (must appear on the CSD summary report).
• Valid certificate of acceptability for food premises (health certificate).
• At least three contactable reference letters from previous catering clients.
• Confirmation that the quote and delivery align with the scope of work.

Statutory documents to submit:

• ID copies of company directors.
• CIPC company registration.
• SARS PIN / tax compliance status PIN.
• B-BBEE certificate or sworn affidavit (for EME/QSE) to claim preference points.
• Fully completed and signed RFQ document including SBD 4 and SBD 6.1.
• Proof of authority to sign (e.g., company resolution).

B-bbee:

• To claim preference points, a valid B-BBEE certificate (with SANAS logo) or a sworn affidavit commissioned by a Commissioner of Oaths (with SAPS stamp) must be submitted.
• Bidders who do not submit a valid certificate or affidavit receive no preference points.
• Specific goal: More than 50% Black ownership earns 2 points.

Tax compliance:

• Provide the SARS TCS PIN via e-filing or a printed TCS certificate.
• Joint ventures/consortia/sub-contractors must each submit separate TCS certificates/PINs/CSD numbers.
• Bidders in the service of the state, or with directors/members in the service of the state, are not considered.

Disqualification risks:

• Listed on the National Treasury restricted suppliers or tender defaulters database.
• Under investigation for corrupt activities.
• Failure to pass SIU integrity screening or State Security Agency vetting.

The successful bidder must fully complete and sign the occupational health and safety agreement in terms of section 37(2) of the Occupational Health and Safety Act. No equipment, utensils, or agents that may damage buildings, fittings, or persons may be used; the SIU may reject such conduct.

No bids from persons in service of the state or companies with such directors/members. Quotations must be on company letterhead. Copyright and IP rest with the SIU. Purchases subject to SIU conditions and procedures. The bidder must ensure SIU receives compliant tax status documentation. No goods/services before an official order. No pre-payments. Payment within 30 days of invoice. The successful bidder will sign SBD 7 (contract form). The contract is subject to the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2017, and the General Conditions of Contract (GCC).

Quotations must be sent to [email protected]. The SIU retains submitted proposals as its property. The provider must commit to post-support services if required. Payment is on deliverables, within 30 days of invoice. CSD tax compliance must be reflected on the CSD summary report. The SIU Head Office is at 74 Water Meyers Street, Rentmeester Building, Meyers Park, First Floor. A B-BBEE certificate is required for preference points. The quote must be valid for 30 days. All pages of the quotation must be signed. The SIU may withdraw any quotation at any time and may invite bidders to present their proposals.

Evaluation uses the 80/20 preference point system (price 80 points, preference 20 points). Preference points are awarded for B-BBEE status level (max 18) and for more than 50% Black ownership (2 points). The SIU evaluates on "best value", considering expertise, experience, and technical proposal. Responsive bids are those meeting all mandatory requirements.