Policy, procedures and framework training and templates overhaul

The appointed Service Provider will be required to assist Sasria SOC Ltd with a comprehensive

overhaul and standardization of all organizational templates used for policies, frameworks, and

procedures. The objective is to ensure uniformity, consistency, and alignment across the

organization.

The Company Secretariat Department will be responsible for facilitating this process and ensuring

that the reviewed and approved templates are effectively communicated and implemented across

all business units.

The appointed bidder will be required to review, overhaul, and standardise Sasria SOC Ltd.’s

templates for policies, procedures, and frameworks. The aim is to ensure consistency in format,

structure, and presentation across all governance documents, thereby promoting clarity, ease of

use, and alignment with best practices.

The scope should include, but is not limited to:

• Assessing the current state of all existing templates.
• Recommending improvements aligned with industry standards and regulatory requirements.
• Developing a uniform set of templates for policies, procedures, and frameworks.
• Supporting the rollout and implementation of the standardised templates across the organisation.

Tel +27 11 214 0800 | 086 172 7742 | Fax +27 11 447 8630 | 086 172 7329

36 Fricker Road, Illovo 2196 | PO Box 653367, Benmore 2010 | Email [email protected] | Website www.sasria.co.za

Sasria SOC Ltd: Reg No 1979/000287/30 | FSP License No: 39117

• Development of a governance framework which outlines how policies are informed by strategy

documents

• Sasria requires the development of a governance framework that outlines Policy, Procedures

reviews, Framework Training, policy drafting and Templates overhaul and implementation going

forward. This includes defining roles, responsibilities, review cycles, and escalation protocols. While

elements of this may be referenced elsewhere in the document, it is essential to list this as a

standalone deliverable to ensure clarity.

• The primary objective of the exercise is to develop a comprehensive framework that guides the

organization’s approach to policy development, rather than focusing solely on templates.

• This framework should define the standardized process for initiating, drafting, reviewing, and

approving policies including the triggers for policy creation (e.g., regulatory requirements, strategic

directives, or operational needs).

• The Framework should also outline how policies are informed by strategy documents, how they are

prioritized, and how they fit into the broader governance landscape. Templates may be included as

secondary outputs, but the emphasis must be on establishing a repeatable, principle-driven

methodology for policy formulation and lifecycle management.

• Analyse all existing policy, procedure, and framework templates.
• Identify inconsistencies, duplication, outdated formats, and gaps.
• Guide on what should be in a policy, procedure and framework and structure of policy and procedure

including other headings (miscellaneous matters relevant for policies).

• What should be the headings in each policy and under the headings what content should be captured

under the headings. (Consider having different templates for policies which are regulated).

• Conduct Impact analysis of all Sasria policies.
• Identify minimum standards which policies, procedures and frameworks should adhere to.
• Identify proper definitions to eliminate jargon.
• Identify the alignment between regulations, legislation, policies, and procedures.
• Develop a policy development framework to ensure a uniform approach to policy development and a

common understanding.

Benchmarking

• Benchmark against industry best practices, relevant legislation, and standards (e.g., King IV,

PFMA, Companies Act, ISO standards where applicable).

• Include the review period as per best practice.

Template Design and Development

• Develop standardised templates for:

o Policies

o Procedures

o Frameworks

• Ensure templates include essential elements like:

Tel +27 11 214 0800 | 086 172 7742 | Fax +27 11 447 8630 | 086 172 7329

36 Fricker Road, Illovo 2196 | PO Box 653367, Benmore 2010 | Email [email protected] | Website www.sasria.co.za

Sasria SOC Ltd: Reg No 1979/000287/30 | FSP License No: 39117

o Document title, number/reference, and version control

o Purpose, scope, definitions, roles, and responsibilities

o Approval process and record

o Review cycles and document ownership

o Alignment to corporate identity (branding)

Stakeholder Engagement

• Engage with key departments (e.g., Risk, Legal, Compliance, HR, Operations) to ensure

templates are practical and user-friendly.

Finalisation and Handover

• Submit draft templates for approval by the Company Secretariat.
• Incorporate feedback and finalise templates.
• Deliver editable versions in approved formats (e.g., Word or equivalent).

Rollout Support

• Develop a brief guide/manual for using the templates.
• Provide a virtual training session or walkthrough (optional but recommended).

3. Expected outputs.

• Audit report on existing templates
• Benchmarking report (summary)
• Final standardised templates for:

o Policies

o Procedures

o Frameworks

• User guide for applying the templates.
• Presentation to Company Secretariat / EXCO (if applicable)

The following must be included in the proposal:

• Brief overview of the process to be followed.

Tel +27 11 214 0800 | 086 172 7742 | Fax +27 11 447 8630 | 086 172 7329

36 Fricker Road, Illovo 2196 | PO Box 653367, Benmore 2010 | Email [email protected] | Website www.sasria.co.za

Sasria SOC Ltd: Reg No 1979/000287/30 | FSP License No: 39117

3.1 Intervention objectives

Sasria SOC Ltd seeks to establish uniform templates for all organisational policies,

procedures, and frameworks to ensure consistency, clarity, and alignment with corporate

governance and regulatory requirements.

4. Technical Requirements Criteria

Criteria description Weighting

Approach and methodology

The bidder must demonstrate thorough understanding of the objectives and

deliverables of this project.

The bidder must provide a detailed proposal of the methodology/ approach for the

development and execution of Frameworks, policies and procedures and

governance frameworks.

The methodology must cover, but not limited to the following:

• Understanding of our requirements
• Detailed and clear explanation of proposed training methodology 4.1.1 30
• High level layout of the project phases including development of a

governance framework, templates etc as per scope of work.

The points will be allocated as follows:

• The proposal fully meets expectation i.e., detailed proposal with clear objectives

and outcomes of the intervention. (30 points) =100%

• The proposal fairly meets expectation i.e., fair proposal in terms of interventions

and objectives. (21 points) =70%

• The proposal partially meets expectations, i.e., the proposal and methodology

provide minimal information. (9 points) =30%

• The proposal does not meet expectation (0 points) = 0%

Project lead experience

The bidder’s proposed project lead must demonstrate that they have

the necessary experience in Policy and Framework Training and

Templates overhaul

4.1.2 25 Bidder must submit a detailed CV of the Facilitator/Trainer/Project Lead

The points will be allocated as follows:

• 10 years’ experience in facilitating and developing policies,

and governance frameworks. (25 points) =100%

• 6-9 years’ experience in facilitating and developing policies,

Tel +27 11 214 0800 | 086 172 7742 | Fax +27 11 447 8630 | 086 172 7329

36 Fricker Road, Illovo 2196 | PO Box 653367, Benmore 2010 | Email [email protected] | Website www.sasria.co.za

Sasria SOC Ltd: Reg No 1979/000287/30 | FSP License No: 39117

and governance frameworks and procedures (17.5 points) =

70%

• 3-5 years’ experience in facilitating and developing policies,

and governance frameworks. (7.5 points) = 30%

• 1-2 years’ experience in facilitating and developing policies

and governance frameworks. (0 points) = 0%

Bidder experience

The bidder must demonstrate experience in delivering similar

interventions, for similar government/financial or insurance

industries, and development, facilitation/ training on both policy,

procedures, and governance framework.

The bidder must provide contactable references of similar work done in the

past 10 (ten) years. The reference must be dated, in client’s letterhead and

signed where the bidder successfully managed a similar project.

4.1.3 45

The points will be allocated as follows:

• More than 5 references of similar work implemented in the

past 10 years or more = 100% (45 points)

• 5 references of similar work implemented in the past 10

years or more = 80% (36 points)

• 3-4 references of similar work implemented in the past 10

years = 70% (31,5 points)

• 1-2 references of similar work implemented in the past 10

years = 30% (13,5 points)

• No references submitted = 0% (0 Points)

Tel +27 11 214 0800 | 086 172 7742 | Fax +27 11 447 8630 | 086 172 7329

36 Fricker Road, Illovo 2196 | PO Box 653367, Benmore 2010 | Email [email protected] | Website www.sasria.co.za

Sasria SOC Ltd: Reg No 1979/000287/30 | FSP License No: 39117

Section 3: pricing schedule

1 Bidders are required to provide a detailed, comprehensive (all-inclusive) and fixed fee/price

proposal i.e. all costs associated the bidder’s proposal must be clearly specified and included in

the Total Bid Price.

2 All prices must be VAT exclusive and must be quoted in South African Rand (ZAR).

Is the proposed bid price linked to the exchange rate? Yes No

If yes, the bidder must indicate CLEARLY which portion of the bid price is linked to the

exchange rate:

Payments will be linked to specified deliverables after such deliverables Comply Not Comply

have been approved by Sasria.

Sasria reserves the right to consider the guidelines on consultancy Comply Not Comply

rates as set out in the National Treasury Instruction /2025:

Cost Containment Measures, where relevant.

The bidder must indicate if their proposed rates are in line with the

provisions of the referenced National Treasury Instruction: Cost

Containment Measures.

Substantiate / Comments

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36 Fricker Road, Illovo 2196 | PO Box 653367, Benmore 2010 | Email [email protected] | Website www.sasria.co.za

Sasria SOC Ltd: Reg No 1979/000287/30 | FSP License No: 39117

6 Costing Schedule (Attach cost breakdown)

Item Description Number of days Cost per day Total Cost

(VAT Excl.)

Training Delivery Group 1 with 20 1 day

And template participants

development

Training Delivery Group 2 with 20 1 day

And template participants

development

Total Bid

Price (VAT Excl.)

Tel +27 11 214 0800 | 086 172 7742 | Fax +27 11 447 8630 | 086 172 7329

36 Fricker Road, Illovo 2196 | PO Box 653367, Benmore 2010 | Email [email protected] | Website www.sasria.co.za

Sasria SOC Ltd: Reg No 1979/000287/30 | FSP License No: 39117

Price Declaration Form

Dear Sir,

Having read through and examined the Request for Quotation (RFQ) Document, RFQ no. 2026/21,

the Instructions, the Requirements and all other Annexures to the RFQ Document, we offer to

provide procedures and framework training and templates overhaul as per specification at the

following total amount:

R......................................................................................................................... (Excluding VAT)

In words

R......................................................................................................................... (Excluding VAT)

We confirm that this price covers all requirements as specified in this RFQ. We confirm that Sasria

will incur no additional costs whatsoever over and above this amount in connection with the provision

of these items.

We undertake to hold this quote open for acceptance for a period of 90 days from the date of

submission of quotes. We further undertake that upon final acceptance of our quote; we will

commence with the provision of services/ goods when required to do so by Sasria.

We understand that you are not bound to accept the lowest or any quote and that we must bear all

costs which we have incurred in connection with preparing and submitting this quote.

We hereby undertake for the period during which this quote remains open for acceptance not to

divulge to any persons, other than the persons to whom the bid is submitted, any information relating

to the submission of this quote or the details therein except where such is necessary for the

submission of this bid.

Signed date

(Print name of signatory)

Designation

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36 Fricker Road, Illovo 2196 | PO Box 653367, Benmore 2010 | Email [email protected] | Website www.sasria.co.za

Sasria SOC Ltd: Reg No 1979/000287/30 | FSP License No: 39117

Closing date and time: 31 August 2026 at 12:00 PM. Release of RFQ: 19 August 2026. Query window period: 19 – 25 August 2026. No briefing session or site inspection is scheduled.

All enquiries must be directed in writing to [email protected] with the RFQ number and description in the subject line. Bidders may not contact any Sasria employee other than the Procurement office. Queries may only be submitted until 25 August 2026.

Submit the quotation and all written material in English, with prices in South African Rand, electronically to [email protected]. The RFQ documents must be signed and completed by an authorised person, and each page signed or stamped. Quotations received after the closing date and time will not be accepted. The quotation must remain valid for 90 days. Returnable documents include a CSD Report, a valid B-BBEE certificate or sworn affidavit, and the returnable SBD forms.

Evaluation is in three stages. Stage 1 – Governance: all required documentation must be received and duly completed, including the CSD Report, valid B-BBEE certificate or sworn affidavit, and returnable SBD forms. Stage 2 – Functionality/Technical: Approach and Methodology (30 points), Project Lead's Experience (25 points), and Bidder's Experience (45 points), total 100. Only bidders achieving a minimum of 70% proceed. Stage 3 – Preference Points: Price (80 points) and Specific Goals (20 points). Specific Goals: EME or QSE (15 points), Generic enterprise (10 points), Generic enterprise subcontracting at least 20% to EME/QSE (15 points), and an additional 5 points if at least 51% black owned. Proof such as sworn affidavits or B-BBEE certificates is required to claim these points.

The appointed service provider must overhaul and standardise Sasria's templates for policies, procedures, and frameworks. Scope includes assessing current templates, recommending improvements, developing a uniform set of templates, and supporting rollout. A key deliverable is a governance framework that outlines how policies are informed by strategy, defines roles, responsibilities, review cycles, and escalation protocols. The framework should define the standardised process for initiating, drafting, reviewing, and approving policies, including triggers for policy creation. The provider must benchmark against industry best practices and relevant legislation (e.g., King IV, PFMA, Companies Act, ISO standards). Deliverables include an audit report on existing templates, a benchmarking report, final standardised templates, a user guide, and a presentation to Company Secretariat/EXCO. The provider must also deliver a training session for two groups of 20 participants each.

Approach and methodology 30

Project lead’s experience 25

Bidder’s experience 45

Total 100

Only bidders achieving a minimum score of 70% will be evaluated further in the next

stage.

Stage 3 – Preference Point System

Bidders that achieved a minimum score of 70 points in stage 2 (technical criteria) will progress

to this stage (stage 3) and will be evaluated on Price and Specific Goal(s) in accordance with

the PPPFA Regulations. Specific Goals means specific goals as contemplated in section

2(1)(d) of the Act which may include contracting with persons, or categories of persons,

historically disadvantaged by unfair discrimination on the basis of race, gender and disability

including the implementation of programmes of the Reconstruction and Development

Programme as published in Government Gazette No. 16085 dated 23 November 1994.

• Assessing the current state of all existing templates.
• Recommending improvements aligned with industry standards and regulatory requirements.
• Developing a uniform set of templates for policies, procedures, and frameworks.
• Supporting the rollout and implementation of the standardised templates across the organisation.

Tel +27 11 214 0800 | 086 172 7742 | Fax +27 11 447 8630 | 086 172 7329

36 Fricker Road, Illovo 2196 | PO Box 653367, Benmore 2010 | Email [email protected] | Website www.sasria.co.za

Sasria SOC Ltd: Reg No 1979/000287/30 | FSP License No: 39117

• Development of a governance framework which outlines how policies are informed by strategy

documents

• Sasria requires the development of a governance framework that outlines Policy, Procedures

reviews, Framework Training, policy drafting and Templates overhaul and implementation going

forward. This includes defining roles, responsibilities, review cycles, and escalation protocols. While

elements of this may be referenced elsewhere in the document, it is essential to list this as a

standalone deliverable to ensure clarity.

• The primary objective of the exercise is to develop a comprehensive framework that guides the

organization’s approach to policy development, rather than focusing solely on templates.

• This framework should define the standardized process for initiating, drafting, reviewing, and

approving policies including the triggers for policy creation (e.g., regulatory requirements, strategic

directives, or operational needs).

• The Framework should also outline how policies are informed by strategy documents, how they are

prioritized, and how they fit into the broader governance landscape. Templates may be included as

secondary outputs, but the emphasis must be on establishing a repeatable, principle-driven

methodology for policy formulation and lifecycle management.

• Analyse all existing policy, procedure, and framework templates.
• Identify inconsistencies, duplication, outdated formats, and gaps.
• Guide on what should be in a policy, procedure and framework and structure of policy and procedure

including other headings (miscellaneous matters relevant for policies).

• What should be the headings in each policy and under the headings what content should be captured

under the headings. (Consider having different templates for policies which are regulated).

• Conduct Impact analysis of all Sasria policies.
• Identify minimum standards which policies, procedures and frameworks should adhere to.
• Identify proper definitions to eliminate jargon.
• Identify the alignment between regulations, legislation, policies, and procedures.
• Develop a policy development framework to ensure a uniform approach to policy development and a

common understanding.

• Understanding of our requirements
• Detailed and clear explanation of proposed training methodology 4.1.1 30
• High level layout of the project phases including development of a

governance framework, templates etc as per scope of work.

• The proposal fully meets expectation i.e., detailed proposal with clear objectives

and outcomes of the intervention. (30 points) =100%

• The proposal fairly meets expectation i.e., fair proposal in terms of interventions

and objectives. (21 points) =70%

• The proposal partially meets expectations, i.e., the proposal and methodology

provide minimal information. (9 points) =30%

• The proposal does not meet expectation (0 points) = 0%

National Treasury, the required details of the Bidder’s experience etc. This personal

information is necessary for purposes of processing RFQ no. 2026/21 in the discharge of

contractual and legislative obligations of Sasria.

d) Sasria may be required, directly or indirectly, in terms of its regulatory obligations, to collect

the information in order to report to the Minister representing its shareholder or other

The bidder’s proposed project lead must demonstrate that they have

the necessary experience in Policy and Framework Training and

• 10 years’ experience in facilitating and developing policies,

and governance frameworks. (25 points) =100%

• 6-9 years’ experience in facilitating and developing policies,

Tel +27 11 214 0800 | 086 172 7742 | Fax +27 11 447 8630 | 086 172 7329

36 Fricker Road, Illovo 2196 | PO Box 653367, Benmore 2010 | Email [email protected] | Website www.sasria.co.za

Sasria SOC Ltd: Reg No 1979/000287/30 | FSP License No: 39117

and governance frameworks and procedures (17.5 points) =

70%

• 3-5 years’ experience in facilitating and developing policies,

and governance frameworks. (7.5 points) = 30%

• 1-2 years’ experience in facilitating and developing policies

and governance frameworks. (0 points) = 0%

Award Period/ Duration : Twelve (12) months

Closing Date and Time : 31 August 2026 at 12:00PM

Briefing Session Date and Time : N/A

Site Inspection : N/A

Section 1: instructions to bidders

1.1 Important dates

Bidders are required to provide a detailed, comprehensive (all-inclusive) and fixed fee/price proposal. All prices must be VAT exclusive and quoted in South African Rand. Payments will be linked to specified deliverables after approval by Sasria. Sasria reserves the right to consider guidelines on consultancy rates as set out in National Treasury Instruction /2025: Cost Containment Measures. Costing schedule: Training Delivery Group 1 with 20 participants (1 day) and Training Delivery Group 2 with 20 participants (1 day), with cost per day and total cost.

Bidders must provide a detailed, comprehensive, all-inclusive fixed fee/price proposal. All prices must be VAT exclusive and quoted in South African Rand. Payments will be linked to specified deliverables after approval by Sasria. Sasria reserves the right to consider guidelines on consultancy rates as set out in the National Treasury Instruction /2025: Cost Containment Measures. The costing schedule requires a cost per day and total cost for two training delivery groups of 20 participants each, one day each.

The bidder must be registered on the CSD and be tax compliant. A valid B-BBEE certificate or sworn affidavit (for EME/QSE) is required. Bidders must submit a CSD Report and complete the returnable SBD forms. For consortium or joint venture, a valid consolidated B-BBEE certificate or affidavit and a signed consortium or joint venture agreement are required. For prime contractor with subcontractors, both parties' B-BBEE certificates or affidavits and a signed subcontracting agreement are required.

points claimed, based on the specific goals as advised in the RFQ, qualifies the company/ firm for

the preference(s) shown and I acknowledge that:

• The information furnished is true and correct;
• The preference points claimed are in accordance with the requirements as indicated in

paragraph 1.9 of this RFQ

• In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.9, the contractor may be required to furnish documentary proof to the satisfaction of Sasria

that the claims are correct.

o If the specific goals have been claimed or obtained on a fraudulent basis or any of

the conditions of contract have not been fulfilled, the organ of state may, in addition

to any other remedy it may have –

▪ disqualify the person from the tendering process;

▪ recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct.

▪ cancel the contract and claim any damages which it has suffered as a result

of having to make less favorable arrangements due to such cancellation.

▪ recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

▪ forward the matter for criminal prosecution, if deemed necessary

The contract is for a period of twelve (12) months. Quotations must remain valid for 90 days. Sasria will pay 30 days after receipt of an undisputed invoice. Sasria reserves the right to negotiate with shortlisted bidders, not accept the lowest priced quote, cancel the RFQ, award parts to different bidders, or not award at all. No commitment exists until a formal written agreement or purchase order is executed. Bidders may not contact Sasria employees other than the Procurement office regarding this RFQ.

Sasria reserves the right to negotiate with all or some of the shortlisted bidders, not accept the lowest priced quote, cancel the RFQ, award parts to different bidders, or not award at all. The validity period of quotations is 90 days. Sasria will pay 30 days after receipt of undisputed invoice. Quotations submitted after closing date/time will not be accepted.

The bidder must be registered on CSD and be tax compliant. The quotation and all written material must be submitted in English, all prices in South African Rand. Quotations must be submitted electronically to [email protected]. The RFQ documents must be signed and completed by the authorized person, and each page must be signed or stamped.

1.9 Evaluation Process

Stage 1 – Governance

The evaluation during this stage is to ensure that all required documentation are received and

duly completed and that all requisite requirements are complied with. During this stage all

Stage 2 – Functionality/ Technical Evaluation

With regard to Functionality, the following criteria (set out in more detail in section 2 of this

Only bidders achieving a minimum score of 70% will be evaluated further in the next

Stage 3 – Preference Point System

Bidders that achieved a minimum score of 70 points in stage 2 (technical criteria) will progress

to this stage (stage 3) and will be evaluated on Price and Specific Goal(s) in accordance with

the PPPFA Regulations. Specific Goals means specific goals as contemplated in section

Preference Point Allocation

Points will be calculated based on the preference points system as stipulated below

Criteria total points allocated

TOTAL 100 points

Criteria for Specific Goals

.9 Evaluation Process

sufficient proof as indicated in the table below to claim the preference points indicated.

Specific Goal to be measured Points allocated Proof required to allocate

out of a maximum points

20.00 points

(PPPFA) and Sasria Procurement Policy.

2. Additional points if the tenderer is 5.00 Valid B-BBEE certificate or

RFQ to claim points for specific goals with the quotation

sufficient proof as indicated in the table below to claim the preference points indi

{"name":null,"email":null,"phone":null,"department":"/ PUBLIC ENTITY)","address":null}

Bids must be delivered by the stipulated closing time to the correct address; late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. The successful bidder will be required to complete and sign a written contract form (SBD 7). Proof of authority to sign (e.g. company resolution) must be submitted. Returnable documents include SBD 1 (Invitation to Bid) with supplier information, tax compliance PIN or CSD number, and B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs). Failure to provide or comply with any required particulars may render the bid invalid.

The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2017. Bidders must be tax compliant with SARS (submit TCS PIN or CSD number). Bidders must not be persons in the service of the state, nor companies with directors who are persons in the service of the state, nor close corporations with members who are persons in the service of the state. Bidders must provide a B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) to claim preference points.

Bid response documents may be deposited in the bid box situated at (street address)

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Contact person contact person

Telephone number telephone number

Facsimile number facsimile number

E-mail address e-mail address

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance status compliance supplier or

System pin: database

No: MAAA

B-bbee status tick applicable box] b-bbee status level sworn [tick applicable box]

Level verification affidavit

Bidders must ensure compliance with their tax obligations. Bidders are required to submit their unique SARS PIN to enable verification of tax status; alternatively, a printed TCS certificate or CSD number may be submitted. In consortia, joint ventures, or sub-contracting arrangements, each party must submit a separate TCS certificate, PIN, or CSD number. B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. Foreign suppliers must complete the questionnaire to bidding foreign suppliers. Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

Department: Supply Chain Management

Returnable documents: SBD 4 (Bidder's Disclosure) must be completed, signed and submitted with the quotation. The form requires disclosure of any employment by the state, relationships with procuring institution personnel, and interests in related enterprises. A false or incomplete declaration disqualifies the bid. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

No evaluation criteria beyond the SBD 4 disclosure requirements are stated. Bidders must certify that the bid was prepared independently and without collusion, and that no bid terms were disclosed to competitors before the official bid opening or contract award.

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

SBD 4 (Bidder's Disclosure) — mandatory declaration of interests and independence; must be signed and dated by an authorised representative.