Transportation of cargo and furniture relocation services for 36 months

RT8-2027 is a transversal contract for the transportation of cargo and furniture relocation services to the State for a period of 36 months. The bid comprises 5 categories and 53 items as set out in the Pricing Schedule (Annexure A). Bidders may select the categories they are equipped to deliver based on their capacity and capability. The objective is to arrange the RT8 transversal contract and to promote historically disadvantaged individuals through specific-goals preference points under the PPPFA 2022 regulations.

• Briefing session: 25 August 2026 at 11h30, Microsoft Teams (non-compulsory, virtual). Registration link is published on the National Treasury website and eTenders portal.
• Closing date for bid enquiries: 25 August 2026 (in writing to [email protected]).
• Bid closing date and time: 7 September 2026 at 11h00.
• Bid validity period: 180 days from closing.

The briefing session is non-compulsory; non-attendance does not disqualify a bidder.

National Treasury, Office of the Chief Procurement Officer, Chief Directorate: Transversal Contracting.

• Postal address: Private Bag x115, Pretoria, 0001.
• Physical address: 40 Church Street, Pretoria.
• Bid enquiries email: [email protected] (closing date for enquiries: 25 August 2026).
• Post-award / transversal contracting email: [email protected].
• All communication with the National Treasury TC office must be in writing.

Online submission only via the eTender Publication portal at https://www.etenders.gov.za/. Manual or hardcopy bids are not acceptable. The Pricing Schedule (Annexure A) must be uploaded as an unlocked Microsoft Excel workbook (.XLSX); password-protected, locked or formula-altered files will be rejected. Bids received after the closing date and time will not be accepted.

Returnable documents that must be submitted with the bid:

• Phase 1 (Mandatory): Valid Goods in Transit Insurance certificate or formal quotation from a registered insurer; completed Pricing Schedule (Annexure A).
• Phase 2 (Administrative/Legislative): SBD 1 (Invitation to Bid); proof of authority to sign; SBD 4 (Bidder's Disclosure); SBD 5 (National Industrial Participation Programme); SBD 6.1 (Preference Points Claim); TCD 13 and TCD 13.1 (Authorisation Declaration and list of goods/services); SARS Tax Pin; CSD report; CIPC company registration documents; copies of identity documents of directors/owners.
• Phase 3 (Technical): TCD 13.2 (Third-Party Undertaking Letter) — required only where the bidder uses a third-party service provider, subcontractor, warehouse operator, fleet owner or specialist logistics partner.
• Phase 4 (Price and Specific Goals): Pricing Schedule (Annexure A); proof of business shareholding/ownership.
• Other: Company profile; signed Special Conditions of Contract; signed General Conditions of Contract.

Failure to submit mandatory documents after a maximum seven-calendar-day cure period may invalidate the bid. Non-compliance with the online submission requirements will invalidate the response.

Four-phase evaluation:

• Phase 1 — Mandatory Requirements: pass/fail on Goods in Transit Insurance and completed Pricing Schedule.
• Phase 2 — Administrative and Legislative Requirements: pass/fail on the listed SBD/TCD forms, CSD report, SARS tax pin, CIPC documents and ID copies.
• Phase 3 — Technical Specification Requirements: line-item compliance check; non-compliance disqualifies the affected line item. Third-party arrangements require a valid TCD 13.2 letter on the third party's letterhead, dated on or after the bid advertisement date, identifying the item numbers and services to be provided.
• Phase 4 — Price and Specific Goals: 90/10 preference point system under the PPPFA 2022 regulations.

Scoring split:

• Price: maximum 90 points, calculated as Ps = 90 × (1 − (Pt − Pmin) / Pmin).
• Specific goals (Historically Disadvantaged Individuals): maximum 10 points, calculated as PSSG = MPA × POE (percentage of equity ownership by an HDI actively involved in management).

Specific goals points are awarded for HDI equity ownership; preference points may not be claimed for individuals not actively involved in management, for public companies, or for tertiary institutions. Trust equity claims require the claimant to be both trustee and beneficiary. Consortium or joint-venture claims are based on the percentage of contract value managed by HDIs. Points are rounded to two decimals. If bids tie on total points, the award goes to the bidder with the highest specific-goals score; if still tied, by drawing of lots. The State may award to a non-highest-scoring bid on reasonable and justifiable grounds. Conditional discounts are ignored during evaluation. The State may conduct due diligence at any phase and may reject bids with unreasonably low or above-market pricing.

Scope: transportation of cargo and furniture relocation services to the State for a period of 36 months. The bid comprises 5 categories and 53 items as set out in the Pricing Schedule (Annexure A). Bidders may select the categories they are equipped to deliver based on capacity and capability.

Service categories:

• Furniture/Office Removal: packing, loading, transportation, unloading and placement of household and office furniture, equipment and related items within the Republic of South Africa; may include temporary storage.
• Road Freight: transportation of goods by road using closed trucks, curtain-side trucks, flatbed trucks and super-link vehicles.
• Sensitive or Classified Cargo: transportation of hazardous, controlled or classified goods including explosives, flammable substances, corrosive materials, poisonous substances, radioactive materials, biomedical waste, compressed gases and magnetised materials.
• Storage Fees: intermediate storage of goods awaiting onward delivery; facilities must ensure protection and safekeeping.
• Handling Fee: labour, order processing, warehouse storage, wages and administration.
• Packaging Fee: physical supplies including boxes, tape, bubble wrap, mailers and branded packaging extras.
• Shuttle Services: smaller-vehicle transfer where main hauling trucks cannot access the premises due to height or weight restrictions.
• Forklift: provision and operation of forklifts for lifting, loading, unloading, stacking and short-distance movement of heavy materials, pallets and containers.
• Surcharge (Public Holidays / Sundays / Saturdays): additional surcharge for services rendered outside normal working days.
• Vehicle Transportation: door-to-door collection, transportation and delivery of motor vehicles.

Technical capability requirement: service providers must have the capability to use electronic asset and consignment tracking systems, including barcode and/or QR code scanning technology, for managing and tracking cargo, furniture, safes, vehicles, equipment and other items transported or relocated under the contract.

Detailed technical specifications are contained in Annexure A; bidders must ensure full compliance with Annexure A.

No prescribed methodology or method statement is required. Bidders must complete the Pricing Schedule (Annexure A) without altering its format, structure, formulas or content, and must submit it as an unlocked Microsoft Excel (.XLSX) file. Pricing must use the prescribed units of measure (R/tonne/km for Road Freight and Sensitive Cargo; R/m³/km for Furniture Removals). A cost breakdown per item is required and will be used for contract price adjustment considerations. Where third-party service providers are used, a TCD 13.2 Third-Party Undertaking Letter is required for each applicable service.

No tender-specific quality management system or certification (e.g. ISO) is required. The technical capability requirement is the use of electronic asset and consignment tracking systems, including barcode and/or QR code scanning technology, for managing and tracking cargo, furniture, safes, vehicles, equipment and other items transported or relocated under the contract. Detailed technical specifications are contained in Annexure A and bidders must ensure full compliance.

Pricing Schedule (Annexure A) is mandatory and forms an integral part of the bid. It must be completed in full without changing the structure and submitted as an unlocked Microsoft Excel (.XLSX) file. All rates and prices must be quoted in rands, rounded to two decimal places, inclusive of 15% VAT, on a delivered-to-State-facility basis country-wide. Units of measure: Road Freight and Sensitive Cargo at R/tonne/km; Furniture Removals at R/m³/km. Goods in Transit insurance premium may not exceed 2.5% of declared consignment value. A cost breakdown per item is required (packaging materials, labour, transport, storage/warehousing, insurance, administration and overheads, other). Items grouped as a Series are evaluated as a single group; all items in a Series must be priced. Conditional discounts are ignored. Contract price adjustment applies during the 36-month period.

Pricing format: completed Pricing Schedule (Annexure A) is mandatory and forms an integral part of the bid. The schedule must be submitted as an unlocked Microsoft Excel (.XLSX) file; the structure, format, formulas and content must not be altered.

Units of measure:

• Road Freight and Sensitive/Classified Cargo: Rand per tonne per kilometre (R/tonne/km) from origin to destination.
• Furniture Removals: Rand per cubic metre per kilometre (R/m³/km) from origin to destination.

All rates and prices must be quoted in rands, rounded to two decimal places, inclusive of 15% VAT, and on a delivered-to-State-facility basis country-wide. The service provider bears all costs for vehicle positioning, empty running, dead mileage, repositioning, mobilisation and demobilisation — no additional payment is made for these.

Goods in Transit insurance premium must be quoted as a percentage of declared consignment value and may not exceed 2.5%. This applies to Road Freight, Sensitive Cargo Transport and Furniture Removal Services.

A cost breakdown per item is required (cost drivers such as packaging materials, labour, transport, storage/warehousing, insurance, administration and overheads, and other) and will be used for contract price adjustment considerations.

Items grouped as a Series in the pricing schedule are evaluated as a single group; bidders must price every item in a Series they bid for or the entire Series will be declared non-responsive. Conditional discounts are not considered during evaluation. The State may conduct price-reasonableness due diligence and request supporting documentation.

Contract price adjustment provisions apply during the 36-month contract period in line with the formula and indices set out in the Special Conditions of Contract.

Eligibility and registration:

• Registration on the Central Supplier Database (CSD); CSD report must be submitted.
• SARS Tax Compliance Status Pin (Tax Pin) must be submitted; tax status will be verified via CSD or SARS throughout the bid evaluation and contract tenure. Foreign bidders/individuals are also subject to tax compliance verification.
• CIPC company registration documents; where shareholding is not shown on the CIPC document, an additional shareholding certificate is required.
• Copies of identity documents of directors and/or owners.
• Valid Goods in Transit Insurance certificate or formal quotation from a registered insurer (mandatory).

Preference points:

• 90/10 system under the PPPFA and 2022 Preferential Procurement Regulations.
• SBD 6.1 must be completed and signed to claim preference points; only signed declarations are considered.
• Specific goals points (max 10) are based on HDI equity ownership; CSD report, CIPC documents and ID copies serve as proof.
• Preference points may not be claimed for individuals not actively involved in management, for public companies, or for tertiary institutions.

Mandatory returnable forms (each must be completed, signed and submitted):

• SBD 1 — Invitation to Bid (bidder and contact details; signed as the offer cover page).
• SBD 4 — Bidder's Disclosure (declares whether any director or shareholder is employed by the State or connected to the procuring institution).
• SBD 5 — National Industrial Participation Programme.
• SBD 6.1 — Preference Points Claim Form.
• TCD 13 and TCD 13.1 — Authorisation Declaration and list of goods/services offered.
• TCD 13.2 — Third-Party Undertaking Letter (only where third-party service providers, subcontractors, warehouse operators, fleet owners or specialist logistics partners are used).
• Proof of authority to sign (as required by SBD 1).

Improper-practice prohibitions: bidders must not engage in fronting, collusive bidding or bid-rigging, underquoting, or abuse of the price adjustment provision. Suspected breaches may be reported to the Competition Commission and may result in bid disqualification, contract cancellation, restriction from public-sector business for up to 10 years, and referral to law-enforcement or oversight bodies. Misrepresentation at any evaluation phase may disqualify the bid.

The 90/10 preference point system applies under the PPPFA and 2022 regulations. Specific goals (max 10 points) are based on Historically Disadvantaged Individual (HDI) equity ownership, calculated as PSSG = MPA × POE. SBD 6.1 must be completed and signed to claim preference points; only signed declarations are considered. The CSD report, CIPC registration documents and ID copies serve as proof of ownership and directorship. Preference points may not be claimed for individuals not actively involved in management, for public companies, or for tertiary institutions. Trust equity claims require the claimant to be both trustee and beneficiary. Consortium or joint-venture claims are based on the percentage of contract value managed by HDIs. Points are rounded to two decimals.

The contract is subject to the Basic Conditions of Employment Act and the Compensation for Occupational Injuries and Diseases Act. Sensitive or Classified Cargo services cover hazardous, controlled or regulated goods including explosives, flammable substances, corrosive materials, poisonous substances, radioactive materials, biomedical waste, compressed gases and magnetised materials. No additional tender-specific OHS plan, safety file or HSE certification is stated in this document.

No tender-specific environmental management plan, sustainability requirement or environmental certification is stated. The Sensitive or Classified Cargo service category addresses goods that may pose a risk to people, property or the environment (explosives, flammables, corrosives, poisons, radioactive materials, biomedical waste, compressed gases, magnetised materials). Storage facilities must ensure protection and safekeeping of stored items.

The contract comes into effect on issuance of an unconditional letter of acceptance to the preferred bidder. The successful bidder signs an appointment letter together with the master transversal agreement for transportation of cargo and furniture removal. The Special Conditions of Contract prevail where they conflict with the General Conditions of Contract. The contract is governed by the PFMA, the PPPFA and its 2022 regulations, the National Road Traffic Act 1996, the National Road Traffic Regulations 2000, the Basic Conditions of Employment Act, and the Compensation for Occupational Injuries and Diseases Act. The State reserves the right to make multiple awards per item to address availability and compatibility, subject to benchmarking for affordability and market alignment. Contract price adjustment provisions apply during the 36-month period using the formula and indices set out in the SCC. Termination, suspension for material breach, insurance, assignment/cession, post-award product compliance, monitoring, dumping-site fees and registration on participating-institution databases are addressed in Sections C of the SCC.

The State may conduct due diligence during any evaluation phase to confirm information submitted; misrepresentation may disqualify the bid. Bidders must not engage in fronting, collusive bidding or bid-rigging, underquoting, or abuse of the price adjustment provision. Suspected breaches may be reported to the Competition Commission and may result in disqualification, contract cancellation, restriction from public-sector business for up to 10 years, and referral to law-enforcement or oversight bodies. The Special Conditions of Contract prevail where they conflict with the General Conditions of Contract. The State reserves the right to change or supplement information and to issue addenda before the closing date. Counter-conditions introduced by bidders may invalidate their bids. Pricing must be inclusive of 15% VAT; failure may invalidate the bid.

Bidders must submit all required documents at the closing date and time. Mandatory requirements include a valid Goods in Transit Insurance certificate or formal quotation from a registered insurer, and a completed Pricing Schedule (Annexure A). Administrative requirements include SBD 1, proof of authority, SBD 4, SBD 5, SBD 6.1, TCD 13, TCD 13.1, SARS Tax Pin, CSD report, CIPC registration documents and ID copies of directors/owners. Technical requirements include TCD 13.2 where third-party service providers are used. Failure to submit mandatory documents after a maximum seven-calendar-day cure period may invalidate the bid.

Evaluation follows four phases: Phase 1 Mandatory Requirements, Phase 2 Administrative and Legislative Requirements, Phase 3 Technical Specification Requirements, and Phase 4 Price and Specific Goals. The 90/10 preference point system applies: price up to 90 points (Ps = 90 × (1 − (Pt − Pmin) / Pmin)) and specific goals up to 10 points (PSSG = MPA × POE). Specific goals are based on HDI equity ownership; preference points require a completed and signed SBD 6.1. Items grouped as a Series are evaluated as a single group; missing prices in a Series render the whole Series non-responsive. Conditional discounts are ignored. The State may conduct due diligence at any phase and may reject bids with unreasonably low or above-market pricing.

Bidders must complete and sign the Bidders' Disclosure form (SBD 4 – Declaration of Interest), declaring any state employment, relationships with procuring institution staff, and interests in related enterprises. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder.

• SBD 4 (Bidder's Disclosure): must be completed and signed, disclosing whether any director, trustee, shareholder, member, partner or person with a controlling interest is employed by the state, whether the bidder has any relationship with a person employed by the procuring institution, and whether the bidder has any interest in another related enterprise that is also bidding. A false or incomplete disclosure disqualifies the bid.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified from the bid process.

{"name":"MS Excel","email":null,"phone":null,"department":null,"address":"llowed in order to download historical exchange rates from the Reserve Bank website"}

Procedure to download historical exchange rates from the Reserve Bank website, including steps to select currency, start and end dates, and export data to Excel for calculations.

Procedure to download historical exchange rates from the Reserve Bank website, including steps to select currency, start and end dates, and export data to Excel for calculations.

The bid is for the transportation of cargo and furniture relocation services to the state for a period of thirty-six (36) months. Failure to provide any of the above particulars may render the bid invalid.

The closing date for the bid is 07 September 2026 at 11:00. No other important dates are specified in the document.

Bidding procedure enquiries may be directed to the contact person, whose details are not specified in the extracted text.

Bidders must submit their bids online through the e-Tender publication portal. All bids must be submitted on the official forms provided, which must not be re-typed. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration.

Bidders must be registered on the Central Supplier Database (CSD) and provide a valid SARS Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete the questionnaire in Part B.3. The bid is subject to the Preferential Procurement Policy Framework Act 2000 and the Preferential Procurement Regulations, 2022, as well as the General Conditions of Contract (GCC) and any other applicable legislation or special conditions of contract.

The total bid price must be all-inclusive. No other financial requirements are specified in the document.

Bidders must ensure compliance with their tax obligations and submit their unique personal identification number (PIN) issued by SARS or CSD number. No specific B-BBEE level, CIDB grading, or local content percentage is stated in the extracted text.

Preference points claim form in terms of the preferential procurement regulations 2022

Bidders must submit their bids in the prescribed form. The bid must be completed, signed and submitted with the required returnable forms. The returnable forms required are: SBD 4 (Declaration of Interest) and SBD 9 (Certificate of Independent Bid Determination). Failure to submit the required forms will result in disqualification.

The evaluation criteria for this bid is based on the 90/10 preference point system. A maximum of 90 points is allocated for price and 10 points for specific goals. The bidder with the highest total points will be awarded the contract. The specific goals include equity ownership by historically disadvantaged individuals, women, youth, and people with disability.

The technical specifications for this bid are outlined in the PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022. Bidders must complete and sign SBD 6.1 (Preference Points Claim Form) and submit proof of claim for specific goals.

Bidders must comply with the requirements outlined in the PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022. This includes declaration of company details, VAT registration, company registration, business classification, and equity ownership percentages for specific goals.

The online e-Tender publication portal can be accessed at https://www.etenders.gov.za

For technical issues with online bid submission, contact [email protected] or call 012 406 9222

Bidders must submit all technical issues with online bid submission to [email protected] or call 012 406 9222. The online e-Tender publication portal can be accessed at https://www.etenders.gov.za. A guide for online bid submission can be accessed on the YouTube link https://www.youtube.com/watch?v=bqRyX0JsrJE

The description includes transportation of cargo and furniture relocation services. The scope includes road freight, temporary storage, handling, packaging, and travelling/overnight costs.

No contact information is provided in the document.

Bidders must submit their bids in the format specified in the tender document. The submission method is not specified. Returnable forms include SBD 1, SBD 4, and SBD 9. Disqualification risks include any returnable form left unsigned or omitted, and quotations received after the closing time.

No eligibility criteria specified. The evaluation criteria are not stated in the document.

The technical specifications include transportation of cargo and furniture relocation services. The scope includes road freight, temporary storage, handling, packaging, and travelling/overnight costs. The rates are specified per unit, cubic meter, ton, or person.

The pricing format is a schedule of rates. The rates include road freight, temporary storage, handling, packaging, and travelling/overnight costs. No bond or guarantee requirements are specified.

No specific compliance requirements are found in the document. CSD registration, tax clearance, and B-BBEE level are not specified as requirements.

The National Industrial Participation (NIP) Programme, which is applicable to all government procurement contracts that have

an imported content, became effective on the 1 September 1996. The NIP policy and guidelines were fully endorsed by

Cabinet on 30 April 1997. In terms of the Cabinet decision, all state and parastatal purchases / lease contracts (for goods,

works and services) entered into after this date, are subject to the NIP requirements. NIP is obligatory and therefore must be

complied with. The Industrial Participation Secretariat (IPS) of the Department of Trade and Industry (dti) is charged with the

responsibility of administering the programme.

1 pillars of the programme

1.1 The NIP obligation is benchmarked on the imported content of the contract. Any contract having an imported content

equal to or exceeding US$ 10 million or other currency equivalent to US$ 10 million will have a NIP obligation. This

threshold of US$ 10 million can be reached as follows:

(a) Any single contract with imported content exceeding US$10 million.

or

(b) Multiple contracts for the same goods, works or services each with imported content exceeding US$3

million awarded to one seller over a 2 year period which in total exceeds US$10 million.

or

(c) A contract with a renewable option clause, where should the option be exercised the total value of the

imported content will exceed US$10 million.

or

(d) Multiple suppliers of the same goods, works or services under the same contract, where the value of the

imported content of each allocation is equal to or exceeds US$ 3 million worth of goods, works or

services to the same government institution, which in total over a two (2) year period exceeds US$10

million.

1.2 The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c) above will amount to 30 % of

the imported content whilst suppliers in respect of paragraph 1.1 (d) shall incur 30% of the total NIP obligation on a

pro-rata basis.

1.3 To satisfy the NIP obligation, the dti would negotiate and conclude agreements such as investments, joint ventures,

sub-contracting, licensee production, export promotion, sourcing arrangements and research and development

(R&D) with partners or suppliers.

1.4 A period of seven years has been identified as the time frame within which to discharge the obligation.

SBD 5 – The National Industrial Participation Programme

National Treasury: Contract Management

Sbd 5

2 requirements of the department of trade and industry

2.1 In order to ensure effective implementation of the programme, successful bidders (contractors) are required

to, immediately after the award of a contract that is in excess of R10 million (ten million Rands), submit

details of such a contract to the dti for reporting purposes.

2.2 The purpose for reporting details of contracts in excess of the amount of R10 million (ten million Rands) is

to cater for multiple contracts for the same goods, works or services; renewable contracts and multiple

suppliers for the same goods, works or services under the same contract as provided for in paragraphs

1.1.(b) to 1.1. (d) above.

3 bid submission and contract reporting requirements of bidders and successful

Bidders (contractors)

3.1 Bidders are required to sign and submit this Standard Bidding Document (SBD) 5 together with the bid on

the closing date and time.

3.2 In order to accommodate multiple contracts for the same goods, works or services; renewable contracts and

multiple suppliers for the same goods, works or services under the same contract as indicated in sub-

paragraphs 1.1 (b) to 1.1 (d) above and to enable the dti in determining the NIP obligation, successful

bidders (contractors) are required, immediately after being officially notified about any successful bid with a

value in excess of R10 million (ten million Rands), to contact and furnish the dti with the following

information:

• Bid / contract number.
• Description of the goods, works or services.
• Date on which the contract was accepted.
• Name, address and contact details of the government institution.
• Value of the contract.
• Imported content of the contract, if possible.

3.3 The information required in paragraph 3.2 above must be sent to the Department of Trade and Industry,

Private Bag X 84, Pretoria, 0001 for the attention of Mr Elias Malapane within five (5) working days after

award of the contract. Mr Malapane may be contacted on telephone (012) 394 1401, facsimile (012) 394

2401 or e-mail at [email protected] for further details about the programme.

4 process to satisfy the nip obligation

4.1 Once the successful bidder (contractor) has made contact with and furnished the dti with the information

required, the following steps will be followed:

a. the contractor and the dti will determine the NIP obligation;

b. the contractor and the dti will sign the NIP obligation agreement;

c. the contractor will submit a performance guarantee to the dti;

d. the contractor will submit a business concept for consideration and approval by the dti;

e. upon approval of the business concept by the dti, the contractor will submit detailed business plans

outlining the business concepts;

f. the contractor will implement the business plans; and

g. the contractor will submit bi-annual progress reports on approved plans to the dti.

SBD 5 – The National Industrial Participation Programme

National Treasury: Contract Management

Sbd 5

4.2 The NIP obligation agreement is between the dti and the successful bidder (contractor) and, therefore, does

not involve the purchasing institution.

Bid number .......................................................................................... Closing date:....................................

Name of bidder................................................................................................................................................

Postal address ................................................................................................................................................

..............................................................................................................................................

Signature................................................... Name (in print)..........................................................................

.

Date..................................................

Js475wc)

SBD 5 – The National Industrial Participation Programme

dti NIP contact for contract reporting and programme enquiries:

• Mr Elias Malapane
• Telephone: (012) 394 1401
• Facsimile: (012) 394 2401
• Email: [email protected]
• Postal address: Private Bag X 84, Pretoria, 0001

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 5 (National Industrial Participation Programme): certifies awareness of NIP obligations and commits the bidder to report contract details to the dti if the award exceeds R10 million.

Disqualification risks:

• SBD 5 omitted or left unsigned.
• Bid received after the closing date and time stated in the tender advertisement (not contained in this form).

The evaluation criteria are not specified in the provided document.

National Industrial Participation (NIP) Programme — applies to all government procurement contracts with imported content.

• Trigger threshold: imported content equal to or exceeding US$10 million (or currency equivalent). Threshold can be reached through a single contract; multiple contracts for the same goods/services each exceeding US$3 million awarded to one seller over 2 years totalling US$10 million; a renewable option clause that would push total imported content over US$10 million; or multiple suppliers under the same contract each allocated US$3 million or more totalling US$10 million over 2 years.
• NIP obligation: 30% of the imported content (30% of total obligation on a pro-rata basis for multiple suppliers under paragraph 1.1(d)).
• Fulfilment mechanisms: investments, joint ventures, sub-contracting, licensee production, export promotion, sourcing arrangements, research and development (R&D).
• Discharge period: seven years from conclusion of the NIP obligation agreement.
• The NIP agreement is between the dti and the successful bidder; the purchasing institution is not a party.

Post-award financial commitments (only if contract value exceeds R10 million):

• Successful bidder must submit a performance guarantee to the dti as part of the NIP obligation agreement process.
• No bid bond, advance payment guarantee, or retention percentages specified in this document.

Mandatory compliance items:

• CSD registration and valid tax compliance status (standard for all National Treasury tenders; not restated in this form but required).
• SBD 5 must be signed and submitted with the bid.
• If awarded a contract exceeding R10 million, the contractor must report the following to the dti within 5 working days of award: bid/contract number, description of goods/works/services, contract acceptance date, name/address/contact details of the government institution, contract value, and imported content (if possible).
• B-BBEE, CIDB, CIPC, professional registrations, and local-content percentages are not addressed in this form; refer to the main tender document.

Post-award NIP process (applies when contract value exceeds R10 million):

1. Contractor contacts dti and furnishes required contract information within 5 working days of award.
2. Contractor and dti determine the NIP obligation.
3. Contractor and dti sign the NIP obligation agreement (purchasing institution not a party).
4. Contractor submits a performance guarantee to the dti.
5. Contractor submits a business concept for dti approval.
6. Upon approval, contractor submits detailed business plans.
7. Contractor implements the business plans.
8. Contractor submits bi-annual progress reports on approved plans to the dti.

The General Conditions of Contract will form part of all bid documents and may not be amended. Special Conditions of Contract (SCC) relevant to a specific bid, should be compiled separately for every bid (if applicable) and will supplement the General Conditions of Contract. Whenever there is a conflict, the provisions in the SCC shall prevail.

provisions

in the SCC shall prevail.

Table of clauses

1. Definitions
2. Application
3. General
4. Standards
5. Use of contract documents and information; inspection
6. Patent rights
7. Performance security
8. Inspections, tests and analysis
9. Packing
10. Delivery and documents
11. Insurance
12. Transportation
13. Incidental services

The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to have them audited by auditors appointed by the purchaser, if so required by the purchaser.

The supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted goods to the purchaser. Prior to the award of a bid the Department must be in possession of a tax clearance certificate, submitted by the bidder. This certificate must be an original issued by the South African Revenue Services.

The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage.

The tender is for the transportation of cargo and furniture relocation services to the state for a period of thirty-six (36) months. Bidders must provide a detailed description of their services and how they will meet the requirements of the tender.

The closing date for the bid is 2026-09-07T11:00:00.000Z. There are no mandatory briefings or site visits specified in the tender document.

The contact person for the tender is not specified in the provided documents. Bidders are advised to contact the National Treasury for any queries or clarifications.

Bidders must submit their bids in writing, signed and completed, with all returnable forms. The bid must be submitted to the address specified in the tender document. Late bids will not be accepted.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance certificate. They must also comply with the Broad-Based Black Economic Empowerment (B-BBEE) Act and have a minimum CIDB grading (if applicable). The evaluation criteria include the price, functionality, and B-BBEE status of the bidder.

The financial requirements for the tender include the provision of a detailed pricing schedule and any other financial information that may be required. Bidders must also provide proof of their financial capacity to undertake the contract.

Bidders must comply with all the requirements specified in the tender document, including registration on the CSD, tax clearance, and B-BBEE status. They must also provide all the required returnable forms and documents.

From 1 September 2015 prospective suppliers will be able to self-register on the CSD website www.csd.gov.za. Suppliers can capture and update their information on the CSD at any time, in preparation for the utilisation of supplier data through procurement and financial systems used by all organs of state from 1 April 2016.

{"closingDate":"2026-09-07T11:00:00.000Z"}

National Treasury CSD support: [email protected], 012 315 5509

Bidders must be registered on the CSD and have a valid tax clearance certificate. Suppliers will only be required to register once when they do business with government.

The Central Supplier Database (CSD) is a single database to serve as the source of all supplier information for all spheres of government. The purpose of centralising government’s supplier database is to reduce duplication of effort and cost for both supplier and government while enabling electronic procurement processes.

Suppliers must register on the Central Supplier Database (CSD) at www.csd.gov.za. Registration requires: supplier information, supplier contact, supplier address, bank account information, supplier tax information, ownership information, association to other suppliers, and commodities the supplier can supply. A valid email address, identity number, cell phone number, and bank account details are mandatory.

B-BBEE information will be included in the CSD. Suppliers will be required to complete ownership information, associations, and commodities information.

All suppliers will be required to complete required information on the CSD website and must ensure it is complete, accurate and comprehensive. The following would be amongst the required information: supplier information, supplier contact, supplier address, bank account information, supplier tax information, ownership information, association to any other suppliers, and commodities the supplier can supply.

Suppliers will only be required to register once when they do business with government. Suppliers must be registered on the CSD and have a valid tax clearance certificate.