Expression of interest: panel of prequalified plumbing contractors (CIDB 2so+) for eastern cape department of education – 3 years

Closing date: 10 November 2026 at 11:00

• No briefing session will be held.
• Application forms available free from 08:00 on 09 October 2026 from www.ecdoe.gov.za/tenders or www.etenders.gov.za/content/advertised-tenders.
• SCM enquiries must be submitted in writing before 10 November 2026.

There will be no briefing session held.

Bidding procedure enquiries:

• Contact: Ms Asanda Pokwana
• Email: [email protected]

Technical enquiries:

• Contact: Ms Z. Mzazela
• Email: [email protected]

Submission address:

Eastern Cape Department of Education

Steve Vukile Tshwete Education Building

Zone 6

Zwelitsha, 5608

Submission method: sealed envelope, original copy only, deposited in the bid box at the reception area of the Steve Vukile Tshwete Education Building, Zone 6, Zwelitsha, 5608.

• Envelope must clearly show the company name and the reference number SCMU6-26/27-0007.
• Late, telegraphic, telephonic, telefax, facsimile or e-mailed submissions will not be accepted.
• Applications must be on the official forms and must not be re-typed.
• Documents with correction fluid will be rendered non-responsive.
• The document must be signed in black permanent ink wherever spaces are provided.
• Returnable documents (all must be completed and signed):
• Front page completed in full.
• Original document.
• Annexure A – Record of Addenda.
• Annexure B – Certificate of Authority for Signatory (or a separate letter of authority with a company resolution).
• Annexure C – Declaration of Validity.
• Annexure D – Compulsory Enterprise Questionnaire.
• Annexure E – SBD 4 Declaration of Interest.
• Evaluation Schedule 1 – Relevant Project Experience with supporting documents.
• Evaluation Schedule 2 – Stamped and signed Project References.
• Evaluation Schedule 3 – Expertise of key personnel and supporting documents.
• Evaluation Schedule 4 – Locality.
• The CSD number must be documented on the cover page.
• No joint venture applications will be allowed.

Evaluation is in two phases:

• Phase 1: Compliance and responsiveness to bid rules and conditions.
• Phase 2: Functionality – minimum qualifying score of 70 out of 100.

Functionality scoring (total 100):

• Relevant project experience in plumbing construction works: max 40 points.
• Three or more similar projects completed in the last 3 years, to the value of the contractor's CIDB grading: 40 points.
• Two similar projects: 20 points.
• One similar project: 10 points.
• Plumbing Trade Test Certificate: 20 points.
• Non-submission, irrelevant or incomplete evidence: 0 points.
• Client references: max 20 points.
• Three or more references rated Satisfactory, Good or Excellent: 20 points.
• Two references: 10 points.
• One reference: 5 points.
• Non-submission: 0 points.
• Company location: max 20 points.
• Eastern Cape based: 20 points.
• Outside Eastern Cape: 0 points.
• Expertise of key personnel (Contracts Manager): max 20 points.
• Contracts Manager with a plumbing trade test certificate and a site supervisor with at least 5 years' experience in plumbing works: 20 points.
• Less than 5 years' experience: 10 points.
• Non-submission or no qualification in the built environment: 0 points.
• Locality: max 20 points.

Evidence requirements:

• Appointment letters and completion certificates must be signed, dated and stamped by the client; older than 3 years will not be considered.
• Projects must be within the contractor's current CIDB grading or higher.
• Client references must be rated on a scale of 1 to 5 (5=Excellent, 4=Good, 3=Satisfactory, 2=Fair, 1=Poor).
• CVs, originally certified copies of qualifications and identity documents must be submitted for key personnel.

The department requires the establishment of a panel of prequalified contractors for plumbing building works, including emergency procurement, for education facilities in the Eastern Cape Province.

• Scope: Plumbing engineering works – building class of works as defined by CIDB.
• A comprehensive scope of work will be shared on a per-project basis as and when needed.
• The panel will run for three (3) years.
• Contractors on the panel must be able to respond urgently to needs across the province.
• Contractors must provide up-to-date information about offices, capacity and resources changes during the panel term.

Relevant project experience: Three or more similar projects completed in the last 3 years, to the value of the contractor's CIDB grading (40 points); two similar projects (20 points); one similar project (10 points). A Plumbing Trade Test Certificate is required (20 points). Non-submission, irrelevant or incomplete evidence scores 0.

• Appointment letters and completion certificates must be submitted for each project claimed; they must be signed, dated and stamped by the client. Older than 3 years will not be considered.
• Projects must be within the contractor's current CIDB grading or higher.

Client references: Three or more references rated Satisfactory, Good or Excellent (20 points); two references (10 points); one reference (5 points). The client representative must rate performance on a scale of 1 to 5.

Key personnel: Contracts Manager with a plumbing trade test certificate and a site supervisor with at least 5 years' experience in plumbing works (20 points); less than 5 years' experience (10 points); non-submission or no qualification (0 points). CVs, originally certified copies of qualifications and identity documents must be submitted.

CIDB grading: 2SO or higher (only one grading may be indicated).

• Active CIDB registration certificate required; suspended or expired status disqualifies.
• CSD registration required; CSD number must appear on the cover page.
• Tax compliance: SARS Tax Compliance Status (TCS) PIN or printed TCS certificate, or CSD number if no TCS PIN.
• Entity must be registered with the South African Registrar of Companies (CIPRO).
• No joint venture applications allowed.
• Bidders must not be listed on the Register of Tender Defaulters.
• Bidders must not be persons in the service of the state, nor have directors/members who are.
• Plumbing Trade Test Certificate required.
• SBD 4 (Declaration of Interest) must be completed and signed.

Eligibility criteria: Applicants must fully complete the application form. The tenderer or any director/shareholder must not be listed on the Register of Tender Defaulters. SBD 4 forms must be completed and signed. Only contractors with an active CIDB (verified through CIDB) status will be considered; suspended or expired CIDB status will not be considered. Documents with correction fluid will be rendered non-responsive. The tender document must be signed by an authorised person in black permanent ink. The entity must be registered with the South African Registrar of Companies (CIPRO). No joint venture applications will be allowed. Only tenderers registered in a CIDB designation grading 2SO or higher are eligible. The service provider must provide a Plumbing Trade Test Certificate. Contractors must be registered on the National Treasury Central Supplier Database and the CSD number must be documented on the cover page.

The bid will be evaluated in two phases: Phase 1 – Compliance and responsiveness to bid rules and conditions; Phase 2 – Functionality. Only applicants who score a minimum of 70 points for functionality will be evaluated further. Functionality evaluation criteria: Relevant project experience in plumbing construction works (max 40 points), client references (max 20 points), company location (max 20 points), expertise of key personnel (Contracts Manager) (max 20 points), and locality (max 20 points). Maximum possible score for quality is 100. Points are allocated based on the number of similar projects completed, client references with satisfactory/good/excellent ratings, company location (Eastern Cape based vs outside), and qualifications/experience of the Contracts Manager. Appointment letters and completion certificates must be signed, dated, and stamped by the client; those older than 3 years will not be considered.