Supply and delivery of oils – RFQ in eastern cape (closing oct 2026)

Project enquiries:

• Contact: Ms. O. Tshona
• Role: Project Manager
• Email: [email protected]
• Telephone: 048 801 5031

Supply chain management enquiries:

• Contact: Tandolwetu Petelo
• Role: Supply Chain Management Unit
• Email: [email protected]
• Telephone: 048 801 5159

Submission address:

Registry Office, IYM offices

No. 1 JA Calata Street

Cradock, 5880

Submission method: sealed envelope, clearly marked "QUOTATION NO: IYM02/10/2026Q (SUPPLY AND DELIVERY OF OILS)", placed in the bid box at the Registry Office, IYM offices, No. 1 JA Calata Street, Cradock, 5880, before 12:00 on 27 October 2026. No email submissions allowed.

Returnable documents (all must be included):

• MBD 4 (Declaration of Interest): discloses any interest or connection with the municipality.
• MBD 9 (Certificate of Independent Bid Determination): certifies the bid is independent and not collusive.
• Certified copies of directors' identity documents.
• Municipal utility bill or lease agreement reflecting account status.
• CSD report.
• SARS PIN or tax compliance certificate.
• B-BBEE certificate or sworn affidavit (for preference points).
• Municipal account (for locality points).

Quotations must be signed or bear the company stamp. Quotations must remain valid for 60 days from the closing date. Late or incomplete quotations will not be considered. Submission of SBD forms will not be considered and bidders will be disqualified.

Evaluation uses the 80/20 preferential point system. 20 preference points are allocated as follows:

• Locality (50% of preference points):
• Enterprise within Inxuba Yethemba Local Municipality: 10 points
• Enterprise within Chris Hani District Municipality: 8 points
• Enterprise within Eastern Cape: 5 points
• Enterprise within South Africa: 2 points
• Enterprise from outside South Africa: 0 points
• A municipal account must be submitted for locality points to be allocated.
• B-BBEE (50% of preference points):
• 10 points allocated to 100% Black-owned firms.
• B-BBEE certificate or sworn affidavit must be submitted for points to be allocated.

Failure to attach the B-BBEE status level certificate results in loss of preference points.

Supply and delivery of oils under quotation no. IYM02/10/2026Q (Notice 140/2026).

Goods required:

• Diesel engine oil, 5L SAE 15W-40, API CI-4/SL
• Hydraulic oil, 5L AW 69

Quantities are to be specified in the pricing schedule.

Pricing format: per item with quantity, unit price and total price, plus VAT at 15%.

All prices will be evaluated inclusive of VAT, except where a non-VAT vendor has submitted a responsive bid, in which case all bid prices will be evaluated exclusive of VAT.

Payment terms: payment will be made within 30 days after delivery of the goods.

CSD registration: mandatory, and a CSD report must be submitted.

Tax compliance: SARS PIN or tax compliance certificate required.

B-BBEE: certificate or sworn affidavit required for preference points; 10 points for 100% Black-owned firms.

Municipal account: required for locality points.

Directors' identity documents: certified copies required.

Municipal utility bill or lease agreement: reflecting account status.

MBD 4 and MBD 9 declarations: must be submitted.

Quotations must be signed or bear the company stamp.

Quotations valid for 60 days from closing date.

Submission of SBD forms will not be considered and bidders will be disqualified.

B-BBEE carries 50% of the 20 preference points; 10 points are allocated to 100% Black-owned firms. A B-BBEE certificate or sworn affidavit must be submitted for these points to be allocated, and failure to attach the B-BBEE status level certificate results in loss of the preference points.

The Inxuba Yethemba Municipality Supply Chain Management policy applies. The municipality reserves the right not to accept the lowest or any quotation, and no reasons for acceptance or rejection will be furnished. IYM reserves the right to award the quotation in full or in part.

Quotations must be signed or bear the company stamp. Quotations must remain valid for 60 days from the closing date. Suppliers must be registered on the Central Supplier Database (CSD). Late or incomplete quotations will not be considered. Submission of SBD forms will not be considered and bidders who submit them will be disqualified.

Quotations are evaluated on the 80/20 preferential point system. 20 preference points are split equally between locality (50%) and B-BBEE (50%). Locality points: enterprise within Inxuba Yethemba Local Municipality = 10; within Chris Hani District Municipality = 8; within Eastern Cape = 5; within South Africa = 2; outside South Africa = 0. A municipal account must be submitted for locality points to be allocated.