Supply and delivery of anhydrous hydrogen fluoride (ahf) for 12 months — purity above 99.95%

18 November 2026 at 09:00

Hydrogen Fluoride Anhydrous purity: > 99.95% m/m

Hexafluorosilicic Acid maximum: < 0.01% m/m

Sulphuric Acid maximum: < 0.02% m/m

Water maximum: < 0.04% m/m

Sulphur Dioxide maximum: < 0.001% m/m

Arsenic maximum: < 25 ppm wt

Shelf Life: Indefinite

Hydrogen Fluoride Anhydrous: > 99.95% m/m purity

Hexafluorosilicic Acid: < 0.01% m/m maximum impurities

Sulphuric Acid: < 0.02% m/m maximum impurities

Water: < 0.04% m/m maximum impurities

Sulphur Dioxide: < 0.001% m/m maximum impurities

Arsenic: < 25 ppm wt maximum impurities

Shelf Life: Indefinite

Closing date: 18 November 2026 at 11:00

No compulsory briefing or site visit stated in document

Enquiries: Mr Buyani Nsibande

Telephone: 012 305 6072

Email: [email protected]

Submission address: Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba

Service delivery address: Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba

Submission method: deposit in bid box at Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba

Late bids: not accepted for consideration

Returnable forms: SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department; disclosure is mandatory

SBD 6.1 (Preference Points Claim): claims preference points under the 80/20 or 90/10 system

SBD 7.1 (Contract Form): to be signed by successful bidder

SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure

B-BBEE: status level verification certificate or sworn affidavit required to claim preference points

CSD registration and valid tax compliance status PIN required

Preference point system: 90/10 or 80/20, determined by lowest/highest acceptable tender after receipt

Price points: maximum 90 or 80 points allocated depending on system

Specific goals points: allocated by organ of state

Total points for price and specific goals: 100

Minimum qualifying score: not explicitly stated

Bidders in service of state: ineligible

Entities on Register for Tender Defaulters or List of Restricted Suppliers: automatically disqualified

B-BBEE: status level verification certificate or sworn affidavit required to claim preference points

Scope: supply and delivery of Anhydrous Hydrogen Fluoride (AHF) for 12 months

Delivery location: Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba

Quantity: not explicitly stated in document

Bid validity: number of days from closing date not specified in document

Payment terms: within 30 (thirty) days after receipt of invoice accompanied by delivery note

Tax compliance: SARS TCS PIN or CSD number required

Where no TCS PIN available but bidder registered on CSD: CSD number must be provided

No bids from persons in service of state, companies with directors in service of state, or close corporations with members in service of state

Bidders must ensure compliance with tax obligations

B-BBEE status level verification certificate or sworn affidavit required to claim preference points

Minimum threshold for local production and content: not specified

Bidders not on Register for Tender Defaulters or List of Restricted Suppliers

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): pricing schedule for the supply of goods.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to NECSA.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the PPPFA.
• SBD 6.2 (Declaration for Local Production and Content): declares local production and content.
• SBD 7.1 or 7.2 (Contract Form): contract form for purchase of goods or rendering of services.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past supply chain management conduct.
• SBD 9 (Certificate of Independent Bid Determination): certifies the bid price was set independently, with no collusion or price disclosure to competitors.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Tax compliance

• No contract will be awarded to a bidder whose tax matters are not in order.
• An original SARS tax clearance certificate must be in NECSA's possession prior to award.

Evaluation requirements

• Valid SARS tax clearance certificate is required before award.
• B-BBEE preference points are claimed using SBD 6.1.
• Local production and content must be declared using SBD 6.2.
• All mandatory returnable forms must be submitted: SBD 1, SBD 3.1, SBD 4, SBD 6.1, SBD 6.2, SBD 7.1 or 7.2, SBD 8, SBD 9 and Authority to Sign / Board Resolution.
• The bidder must have legal capacity to contract and comply with the contract's restrictions on assignment, subcontracting and other obligations.

Scope

• Supply and delivery of anhydrous hydrogen fluoride (AHF) for a period of 12 months.

Goods and insurance

• Goods must be new, unused, of the most recent or current models and free from defects arising from design, materials or workmanship.
• Goods must be fully insured against loss or damage incidental to manufacture, acquisition, transportation, storage and delivery.

Reports and deliverables

• Where reports are required, they must be furnished to NECSA at its domicilium within the stages set out in the Service Level Agreement.
• NECSA has seven (7) days to evaluate reports or deliverables.
• If a non-conformity is found, the Service Provider must correct it at its own expense, and NECSA has a further seven (7) days to verify the correction.

Pricing Schedule

• Fees are as set out in the Pricing Schedule attached as Annexure E to the Service Level Agreement.
• Fees are payable to the Service Provider for full and proper performance of contractual obligations.

Pricing and payment

• Fees are as set out in the Pricing Schedule (Annexure E of the Service Level Agreement).
• NECSA pays the Service Provider only after full performance and acceptance of reports or deliverables.
• The Service Provider must submit a monthly statement by the last day of the month, with an original invoice and associated documents.
• Payment is effected within thirty (30) days after the date of the statement, by electronic bank transfer into the Service Provider's nominated account.

Retention and penalties

• NECSA may retain 10% of the contract value where deemed necessary, payable within three (3) months of receipt of all goods or services and issue of a certificate of acceptance.
• For late delivery or performance, NECSA deducts a daily penalty calculated according to the Penalty Formula (Annexure D of the Service Level Agreement) and may terminate the contract.

Warranty

• Warranty is valid for twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment from the port or place of loading, whichever concludes earlier.

Tax compliance

• No contract will be awarded to a bidder whose tax matters are not in order.
• An original SARS tax clearance certificate must be in NECSA's possession prior to award.

B-BBEE and local content

• B-BBEE preference points are claimed using SBD 6.1.
• Local production and content must be declared using SBD 6.2.

Subcontracting

• Preference must be given to Black Empowerment Companies as subcontractors.
• NECSA must be notified in writing of all subcontracts awarded under the agreement.

Confidentiality

• Employees and agents must be made aware of Section 51 of the Nuclear Energy Act, 1999 and must sign confidentiality agreements to hold NECSA information in confidence.

Insurance

• Each party must ensure it has sufficient insurance cover for its own liabilities.

Contract term and law

• The contract runs for 12 months for the supply and delivery of anhydrous hydrogen fluoride (AHF).
• The agreement is governed by the laws of the Republic of South Africa.
• The governing language is English.
• Variations are valid only if in writing and signed by both parties.

Assignment and subcontracting

• Neither party may assign, transfer or subcontract without the other party's prior written consent.
• Preference must be given to Black Empowerment Companies as subcontractors.
• NECSA must be notified in writing of all subcontracts.

Indemnity and liability

• The Service Provider indemnifies NECSA against loss or damage arising from performance of the services.
• The Service Provider indemnifies NECSA against third-party claims for infringement of patent, trademark or industrial design rights.
• Neither party is liable for indirect or consequential loss, except in cases of criminal conduct, negligence or wilful misconduct.

Insurance

• Goods must be fully insured against loss or damage incidental to manufacture, acquisition, transportation, storage and delivery.
• Each party must ensure it has sufficient insurance cover for its own liabilities.

Payment and retention

• Fees are as set out in the Pricing Schedule (Annexure E of the SLA).
• Payment is made within thirty (30) days after the date of the monthly statement, by electronic bank transfer.
• NECSA may retain 10% of the contract value, payable within three (3) months of acceptance.

Penalties and delays

• Late delivery or performance attracts a daily penalty under the Penalty Formula (Annexure D of the SLA).
• NECSA may engage another provider at the defaulting party's expense or cancel the agreement for delay.
• For impossibility of performance, notice must be given within five (5) days; if not rectified within fourteen (14) days, the other party may cancel.

Breach and termination

• A party in breach has seven (7) days to remedy after written notice; otherwise the agreement may be terminated.
• Insolvency or judicial management allows immediate termination.

Confidentiality

• NECSA information must be kept confidential and used only for the contract.
• Employees and agents must sign confidentiality agreements and be aware of Section 51 of the Nuclear Energy Act, 1999.

Intellectual property

• Each party retains ownership of its own intellectual property.
• Improvements to NECSA data remain the property of NECSA.
• NECSA receives a royalty-free, perpetual, non-exclusive licence to use the Service Provider's intellectual property in the deliverables.

Disputes

• Disputes are first referred to project managers, who have seven (7) days to resolve them.
• Unresolved disputes go to executive managers, who have ten (10) days to resolve them.

Notices

• Notices must be in writing and are deemed received on delivery, seven (7) days after posting, on transmission by fax, or on transmission by email.

Non-solicitation

• Neither party may employ the other's personnel during the contract and for six (6) months after completion.
• Breach attracts damages equal to six (6) months' salary.

Warranties

• Goods must be new, unused and free from defects.
• Warranty runs for twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment, whichever concludes earlier.