Five-year supply and delivery of hydrogen plant spares for hendrina power station

Returnable documents — complete, sign and submit with the bid:

• Annexure B: acknowledgement of Eskom's OHS legal and other requirements, signed by the tenderer.
• OHS plan: must address project/scope of work OHS risks and align with the health and safety specification.
• Baseline OHS Risk Assessment: must cover identification, assessment and management of OHS risks; the methodology must be submitted with the BRA.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO: must comply with OHS Act Section 7.
• ISO 45001 certificate or equivalent: applies to tenderers certified for an auditable OHS system.

Each returnable is assessed as Recommended or Not Recommended.

OHS returnables are assessed as Recommended or Not Recommended. Each returnable is marked Yes or No with comments.

OHS compliance requirements:

• OHS policy signed by the CEO: must comply with OHS Act Section 7.
• Valid Letter of Good Standing (COIDA or equivalent).
• Annexure B: acknowledgement of Eskom's OHS legal and other requirements, signed and submitted by the tenderer.
• OHS plan: must address project/scope of work OHS risks and align with the health and safety specification or requirements.
• Baseline OHS Risk Assessment: must identify, assess and manage OHS risks related to the scope of work; the methodology must be provided with the BRA.
• ISO 45001 certificate or equivalent: applies to tenderers certified for an auditable OHS system.

Purpose and scope

• Hendrina Power Station operates a Hydrogen Plant that produces hydrogen gas for generator cooling during power generation.
• The plant must remain available and reliable to ensure constant and stable electricity generation.
• This contract covers the supply and delivery of hydrogen plant spares at Hendrina Power Station for plant maintenance.
• Contract period: 5 years.
• Supply basis: as and when required.
• Location: Hendrina Power Station, Mpumalanga.
• Governing references: Eskom Generation Plant Safety Regulations latest revision, ISO 9001 Quality Management Systems, handling of hazardous substances, and the Occupational Health and Safety Act.
• Source document: Scope of Work, document number 380-137417, revision 0, compiled March 2026, effective from the date the contract is authorised.

Scope of work

• Supply and delivery of hydrogen plant spares at Hendrina Power Station for maintenance of the Hydrogen Plant.
• Contract period: 5 years.
• Supply basis: as and when required.
• Location: Hendrina Power Station, Mpumalanga.
• The Hydrogen Plant produces hydrogen gas for generator cooling during power generation; spares keep the plant available and reliable.
• Source document: Scope of Work, document number 380-137417, revision 0, effective from the date the contract is authorised.

Spares schedule (estimated quantities for the contract duration; full list of 52 line items in document 380-137417 revision 0)

1. Oxygen cell, 0-10 ppm for hydrogen - 4 - material 761111
2. Rittal air filter mat, 289 x 289 x 17 mm - 40 - material 761095
3. Apex sensor cartridge, 0-100% LEL H2 - 4 - material 761104
4. SS-6FW-MM sintered filter element cartridge - 1 - material 761107
5. O-ring set 1-1/4 inch, EPDM, 70 shore - 150 - material 761113
6. O-ring set 3/4 inch, EPDM, 70 shore - 50 - material 761129
7. O-ring set 3/8 inch, EPDM, 70 shore - 40 - material 761128
8. O-ring set 1/4 inch, EPDM, 70 shore - 100 - material 761127
9. O-ring set ASCO solenoid valve, EPDM, 1/4 inch 1.2 mm - 100 - material 761112
10. O-ring set G2, EPDM, 70 shore - 30 - material 761115
11. Fluid filter adaptor, silica gel, 2-4 mm beads - 1000 - material 761116
12. Fluid filter adaptor, element filter, 12 mm x 57 mm - 4 - material 761086
13. Float switch, liquid level, stainless steel 316, OD 52 mm, PN40 - 50 - material 761099
14. T-type filter, 8 mm, stainless steel - 2 - material 761094
15. Thyristor, 0.9 A, 240 V AC - 4 - material 761124
16. Potassium hydroxide compound, 30% w/v, 200 L per fill - 400 - material 761103
17. Chiller filter, 20-inch slimline, 5-10 micron - 4 - material 761097
18. Conductivity panel filter, 10-inch slimline, 5 micron - 4 - material 761096
19. Spare kit for solenoid valve PVXB262C080E 24 VDC - 10 - material 761105
20. Spare kit for solenoid valve PVXB262A130E 24 VDC - 10 - material 761110
21. Spare kit for solenoid valve PVX8327B002E 24 VDC - 10 - material 761109
22. Air compressor, scroll, 36.4 m3/h, discharge 32 bar HD / 20 bar LP, FLA 28.0 A - 1 - material 761088
23. Thermostatic expansion valve - 8 - material 761119
24. Chiller fan, 500 mm, 3-phase, 1050 W, 1.9 A, 6540 m3/h - 2 - material 761087
25. Compressor oil Multigrade Pro, 3.1 L - 50 - material 761138
26. Refrigerant gas R407C - 80 kg - material 761126
27. Copper tube, 28 x 5.5 mm - 1 - material 761122
28. Copper tube, 22 x 5.5 mm - 1 - material 761121
29. Elbow, 90 degrees, 22 x 90 mm CxC - 20 - material 761077
30. Control and power rack panel air circulation fan, 500 m3/h - 4 - material 761100
31. 24 VDC backup power supply, output 20 A - 20 - material 761136
32. 24 VDC backup power supply UPS, output 20 A - 20 - material 761137
33. Thyristor regulator, 180 A, 3-phase, 400/480 V - 20 - material 761125
34. Temperature transmitter, 0-400 C - 5 - material 761123
35. Pressure relief valve spring actuator - 10 - material 631198

Items 36-52 include additional solenoid valves, relief valves including a main pressure relief valve NB 125 pressure range 65-82 kPa, a hydrogen gas analyser H2/O2, a metering valve 6 mm 2000 psig 137 bar, a magnetic float switch OD 12 mm, a safety valve 3/4 inch 150-350 bar, filter elements basket stainless steel 140 micron and inline stainless steel 2 micron, a hydrogen pressure regulator 400 bar, potassium hydroxide prepared solution 20 L containers, and an electrolyte cell stack 10 Nm3/hr design pressure 35 bar operating pressure 27 bar. Quantities and material numbers for items 36-52 are as listed in the spares schedule.

Handling and transportation

• Use safe handling techniques during loading, offloading and transportation.
• The Employer's representative will not accept damaged items on delivery.
• The contractor remains responsible for handling and transportation of replacement items found defective or out of specification.

Safety requirements

• Comply with the latest revision of the Eskom Generation Plant Safety Regulations, site-specific procedures, and the Occupational Health and Safety Act.

Documentation to submit with every delivery

• Material data sheet as required by the Occupational Health and Safety Act.
• GA drawings where applicable.
• Technical specifications.

Quality assurance

• Record and archive all off-site factory tests and on-site tests.

Quality assurance

• The contractor must record and archive all off-site factory tests and on-site tests.
• Documents to be submitted with every delivery:
• Material data sheet as required by the Occupational Health and Safety Act.
• GA drawings where applicable.
• Technical specifications.
• Reference standard: ISO 9001 Quality Management Systems.

Health and safety

• Comply with the latest revision of the Eskom Generation Plant Safety Regulations, site-specific procedures, and the Occupational Health and Safety Act.
• Use safe handling techniques during loading, offloading and transportation.
• The Employer's representative will not accept damaged items on delivery.
• The contractor remains responsible for handling and transportation of replacement items found defective or out of specification.
• A material safety data sheet with environmental information in the 16-point format must be provided with every delivery of potassium hydroxide.
• A certificate of analysis confirming the chemical makeup must be provided on delivery, with impurities stated in parts per million.

Closing date: 26 November 2026 at 08:00

Submit bid documents electronically via the Eskom eTendering system. Each document must not exceed 50MB; total submission size must not exceed 900MB. Closing date and time: 26 November 2026 at 08:00.

CSD registration required to access Eskom eTendering system.

The tenderer must complete and sign the Eskom Supplier Quality Requirements form, acknowledging acceptance of specification 240-105658000 and the ISO 9001 Standard.

The tenderer must complete and sign the Eskom Supplier Quality Requirements form, acknowledging acceptance of specification 240-105658000 and the ISO 9001 Standard.

Category 2 (clause 3.5.3 of specification 240-105658000) is the applicable category.

The tenderer must name its quality representative, with designation, date and signature.

Returnable documents:

• E-Tenderers E-Tendering Training Acknowledgement Form (Annexure): must be completed, signed, and submitted with the bid. The form requires the bidder's business name/JV, contact person, telephone, cellphone, email, and an acknowledgment that the bidder has undergone self-training on the e-tendering system and can operate the solution. Authorized signature, designation, and date are required.

Four categories (1-4) available, each with distinct quality requirement sets and section weightings.

Category 1 emphasizes ISO 9001 and QMS audit requirements.

Categories 2-4 progressively shift focus to different quality elements including contract quality plans, quality control plans, and user-defined requirements.

Category selection determines applicable evaluation criteria and weighting distribution.

Closing: 26 November 2026 at 08:00. No compulsory briefing or site visit stated in document.

Returnable documents required: quality management system certification, audit reports, contract quality plan, and quality control plan/inspection test plan.

Documents must be in PDF format and signed.

Closing time: 08:00 on 26 November 2026.

Minimum qualifying score not explicitly stated.

Evaluation uses 5 weighted sections:

• Section A (Quality Management System ISO 9001): weighted 25%
• Section B (Evidence of QMS in operation): weighted 25%
• Section C (Contract Quality Plan): weighted 20%
• Section D (Quality Control Plan): weighted 20%
• Section E (User-defined additional requirements): weighted 10%

Two scoring options (Option 1 and Option 2) apply for Sections A and B, with maximum scores of 4 and 7 respectively for Section A, and 4 for Section B.

Sections C–E have fixed maximum scores of 1, 1, and 2 respectively.

Scope: Supply and delivery of Hydrogen Plant Spares at Hendrina Power Station for 5 years.

Mandatory quality management system: ISO 9001:2015 certification required.

Required documentation: QMS manual, quality policy, quality objectives, internal and external management system audit reports.

Contract deliverables: Draft Contract Quality Plan (CQP) and Inspection and Test Plan (ITP) as per scope of work.

User-defined additional requirements apply per scope specification.

ISO 9001:2015 quality management system certification mandatory.

No specific B-BBEE levels, CIDB grades, or local content percentages stated in source.

CSD registration and tax compliance expected for ESKOM tender but not explicitly documented in extracted text.

Closing date and time: 26 November 2026 at 08:00.

Compulsory site visit clarification meeting: details stated in Tender Data.

Submit original tender and one (1) complete copy by 26 November 2026 at 08:00 SAST.

Submission methods: tender box at Eskom address specified in Tender Data, e-mail (if stated in Tender Data), or e-tendering via Eskom Tender bulletin site on Eskom E-tendering page.

Complete and submit Acknowledgement Form with tender stating if for whole or part of works, services or supply.

Mandatory returnables must be submitted by closing date and time. Late tenders will not be accepted.

Bidders scored against functionality criteria must meet minimum threshold stated in Tender Data to proceed to further evaluation.

Price evaluated per Tender Data criteria including CPA FOREX commodity exposure unconditional discounts technical adjustment PV and forecasted invoicing rates.

B-BBEE level scored from CSD report or certificate affidavit.

Specific Goals scored with supporting documentation.

PPPFA 80/20 or 90/10 preference point system applied.

Final ranking by total price and specific goals score. Arithmetical errors checked amount in words prevails over figures if discrepancy.

Prices in South African Rand fixed for duration of contract.

Include all duties taxes VAT and levies applicable 14 days prior to closing date.

Where security for performance is required, tenderer must indicate names of minimum 2 financial institutions likely to approach for required form; Eskom reserves right to reject financial institution.

CSD registration required.

B-BBEE level determined from CSD report or certificate affidavit.

Relevant legislation: National Treasury instructions PPPFA Regulations Amended B-BBEE Codes COIDA CIDB Regulations OHS Act Eskom SHEQ requirements.

If agent submitting authenticated copy of authority to act must be submitted.

SDL&I Undertaking must be completed and submitted by contract award.

Proof of SHEQ systems policies and capabilities must be provided.

Scope: Supply and delivery of Hydrogen plant spares (chiller unit, cell stack etc.) at Hendrina Power Station on an as-and-when-required basis for a five-year period. This is an open enquiry invitation for tenderers to participate in the procurement process for spares supplying and delivering to the Hydrogen (H2) generating plant at Hendrina Power Station.

Technical evaluation criteria:

Minimum qualifying score: 70/100 for technical qualification; 60-69/100 may proceed to further evaluation but not technical approval.

Company Experience (40% of total score): assessed by number of previous Hydrogen plant spare delivery projects completed (5 points for 5+ projects, 4 points for 2-4 projects, 2 points for 1-2 projects, 0 for no projects; purchase order number without supporting PO document will not be accepted)

Confirmation of OEM Spares (30% of total score): requires a letter from the Hydrogen Plant OEM/agent or a Memorandum of Understanding confirming agreement between the two parties (5 points for MOU submission, 0 for none)

Lead Times (30% of total score): evaluated via signed confirmation letter for delivery lead times after order placement (5 points for <=30 days, 4 points for 31-60 days, 2 points for 61-90 days, 0 points for >90 days)

Scope: Supply and delivery of Hydrogen plant spares (chiller unit, cell stack etc.) at Hendrina Power Station on an as-and-when-required basis for a five-year period.

Evaluation criteria: Company Experience (40% of weighted score) requiring previous experience delivering similar scope spares; Confirmation of OEM Spares (30% of weighted score) requiring a letter from the Hydrogen Plant OEM/agent or a Memorandum of Understanding; Lead Times (30% of weighted score) requiring signed confirmation of delivery lead times after order placement.

Minimum 70/100 weighted score required for technical qualification; scores of 60-69/100 may proceed to further evaluation but do not achieve technical qualification

Technical evaluation criteria:

Minimum qualifying score: 70% for technical qualification; 60-69% may proceed to further evaluation but not technical approval.

Company Experience (40% weight): previous experience supplying and delivering Hydrogen plant spares (chiller unit, cell stack etc.) of similar scope, scored by number of completed works (5 points for 5+ works, 4 points for 2-4 works, 2 points for 1-2 works, 0 for no projects).

Confirmation of OEM Spares (30% weight): letter from Hydrogen Plant OEM/agent or Memorandum of Understanding confirming agreement between the two parties (5 points for MOU submission, 0 for none).

Lead Times (30% weight): signed confirmation of delivery lead times for spares at Hendrina Power Station after order placement (5 points for <=30 days, 4 points for 31-60 days, 2 points for 61-90 days, 0 points for >90 days).

Supply and delivery of Hydrogen plant (H2) spares on an as-and-when-required basis to Hendrina Power Station over a 60-month period.

Contractual deadlines

• B-BBEE Improvement or Retention Plan: within 30 days of signing the contract.
• SDL&I Implementation Schedule: within 28 days after contract award, returned to the SDL&I representative for acceptance.
• Eskom review of quarterly SDL&I reports: within 30 days of receipt.
• Corrective measures for unmet SDL&I obligations: before commencement of the following report.
• Skills development bursary: minimum 24 months.

Buying contact

• Name: Zacharia Dunjane
• Role: Buyer, Hendrina Power Station

Document compiler

• Name: Tshinanne Munasi
• Role: Officer, Supplier Development, Localisation and Industrialisation

Returnable documents (complete, sign and submit with the bid)

• SBD 6.2 (Declaration for Local Production and Content): declares local production and content; returnable with Annex C when local content applies.
• Annex C (Local Content Declaration-Summary Schedule): summarises local content; returnable with SBD 6.2 when applicable.
• B-BBEE evidence: valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit; required to claim preference points and a condition for contract award based on annual revenue.
• Proof of ownership and shareholding: preferably CIPC documentation with shareholding breakdown.
• Certified ID copies of shareholder(s).
• Proof of disability (where applicable).
• Consolidated B-BBEE status level verification certificate (for a trust, consortium or joint venture).
• B-BBEE Improvement or Retention Plan: essential document, due within 30 days of signing the contract.
• SDL&I Implementation Schedule: due to the SDL&I representative for acceptance within 28 days of contract award.
• Local content component table, jobs proposal and skills development proposal (as required by the SDL&I sections).

Disqualification risks

• Omitting or leaving unsigned any returnable form.
• Failing to meet objective criteria may result in the second-ranked tenderer being recommended for award.
• Failing to provide B-BBEE documentation does not disqualify, but limits the bid to price points only (0 out of 10/20 for specific goals).

Evaluation method

• Preference point system: 90/10 or 80/20 (price plus specific goals).
• Specific goals: maximum 10 points under 90/10 or 20 points under 80/20, added to price points; total rounded to two decimal places.
• Award: contract awarded to the tenderer scoring the highest total points.
• No B-BBEE or preference documentation: 0 points out of 10/20 for specific goals; bid scored on price only (out of 90/80); not disqualified on this ground alone.

B-BBEE contributor levels and points

• Level 1: 10 points (90/10) / 20 points (80/20)
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

Objective criteria

• Objective criteria are a condition for contract award (their inclusion is not mandatory).
• Failure to meet objective criteria may result in the second-ranked tenderer being recommended for award.

Scope

• Supply and delivery of Hydrogen plant (H2) spares on an as-and-when-required basis to Hendrina Power Station.
• Contract duration: 60 months.
• Business unit: Hendrina Power Station.

Local content

• Where a contract combines local and imported goods or services, separate the tender response into local and imported components as per the Price Schedule.
• Local procurement content is total spending minus the imported component.

SDL&I financial security

• Penalty for failure to meet SDL&I obligations: 1% of the Contract Value.
• Retention: 1% of every invoice (excluding VAT) retained as security for fulfilment of all SDL&I obligations.
• Retained amounts released only upon fulfilment of all SDL&I obligations by the contractor.

B-BBEE evidence (condition for contract award)

• Annual Total Revenue up to R10 million (EME): qualifying sworn affidavit may be submitted.
• Annual Total Revenue up to R50 million (QSE): applicable certificate or qualifying affidavit; must comply with all elements of the QSE scorecard relevant to the sector unless at least 51% Black-owned (then a sworn affidavit).
• Annual Total Revenue above R50 million: valid B-BBEE certificate required.
• Trust, consortium or joint venture: consolidated B-BBEE status level verification certificate.

Other compliance

• Proof of ownership and shareholding: preferably CIPC documentation with shareholding breakdown.
• Certified ID copies of shareholder(s).
• Proof of disability (where applicable).
• Local production and content: stipulated minimum threshold must be achieved in full when applicable; SBD 6.2 and Annex C returnable if applicable.
• Sworn affidavit validity: deponent name and identity number as per identity document; designation as director, owner or member; enterprise name and business address as per CIPC; black ownership, black female ownership and designated group percentages (no blank spaces); total revenue and basis (audited financial statements or management accounts); financial year end (day/month/year); one B-BBEE status level only; empowering supplier status indicated; deponent and Commissioner of Oath sign on the same date; Commissioner must sign and stamp; Commissioner cannot be an employee or ex officio of the enterprise.

Scope: supply and delivery of hydrogen plant spares at Hendrina Power Station for a period of 5 years.

Attached documents: Scope of Work; NEC or other contract; Pricing Schedule/BOQ in PDF and Excel format.

Upload limits: 500 megabytes per document, 4 gigabytes total.

Alternative tenders are not allowed.

Cataloguing information per item may be required after award; materials must be labelled per Eskom specifications and a cataloguing line item must be priced in the Pricing Schedule. Eskom pays for cataloguing.

Clarification meeting (non-compulsory): 12 November 2026, 10:00 to 12:00, via MS Teams (Hydrogen Plant Spares Contract - Clarification Meeting). Attendance must be confirmed with the Eskom Representative, stating each attendee's name, position and contact details.

Closing date for clarification queries: 17 November 2026 at 15:30 (five working days before tender closing).

Closing date and time: 26 November 2026 at 10:00.

Tender validity period: 120 days from the closing date and time.

Eskom Representative:

• Name: Zacharia Dunjane
• Role: Eskom Representative
• Telephone: 013 296 3922
• Email: [email protected]

Procurement Manager:

• Name: Halalisiwe Khumalo

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission channel: Eskom E-tendering site or Eskom Tender Bulletin (eskom.co.za), electronic upload only. No physical delivery address is provided.

Submission channel: upload electronically via the Eskom E-tendering site or Eskom Tender Bulletin site. No hard copy will be accepted. No Zip or condensed files may be uploaded.

File format: all documents in PDF format; the price list must be submitted in PDF. Upload limit is 500 megabytes per document and 4 gigabytes in total.

Upload folders: Technical, Commercial, Financial, and other.

Submission status must be indicated as complete.

If a tender is resubmitted, only the latest version is accepted and all previous submissions are null and void.

Closing: 26 November 2026 at 10:00. Late tenders will not be accepted.

Tender validity: 120 days from the closing date and time.

Mandatory returnable forms and documents:

• Annexure A: Authorisation Form
• Annexure B: Acknowledgement form
• Annexure C: Tenderer's particulars
• Annexure D: Integrity Declaration Form (Supplier Integrity Pact)
• Annexure E: CPA Requirements for Local Goods/Services
• Annexure F: CPA(IG) for Foreign Goods/Services, if applicable
• Annexure G1: SBD 6.2 Declaration Certificate for Local Production and Local Content, if applicable (Annexures G1 to G4 as evidence)
• Annexure G2: Local Content Declaration Summary Schedule
• Annexure G3: Imported Content Declaration Supporting Schedule
• Annexure G4: Local Content Declaration Supporting Schedule
• Annexure H: SBD 1 Invitation to Bid, to be completed by all tenderers
• Annexure I: SBD 6.1 Preference Points Claim Form under PPPFA 2022 regulations
• Annexure J: SBD 4 Bidders Disclosure
• Annexure S: E-tendering Help Manual acknowledgement form
• Annexure T: E-tendering Help Manual for supplier
• Scope of Work (attached)
• NEC or other Contract (attached, completed in full)
• Pricing Schedule/BOQ (contained)

Disqualification risks:

• Failure to submit a complete quotation for all items on the BOQ
• Omission or incompleteness of mandatory returnable documents
• Late submission or submission status not marked complete
• Tender signed by a non-authorised person
• Conflict of interest, National Treasury restriction, listing on the Tender Defaulters list, subcontracting 100% of the scope, or submitting more than one tender

Functionality: technical criteria weighted at 100%; minimum qualifying threshold is 70%. Tenderers below 70% are disqualified.

Price: scored out of 80 or 90 points. Prices are inclusive of VAT, corrected for arithmetical errors, exclude contingencies, and may be adjusted for variations and net present value. Unconditional discounts are considered; conditional discounts are not considered for evaluation but are implemented at payment.

Specific goals: scored out of 20 or 10 points under the PPPFA. Failure to submit evidence does not disqualify, but awards 0 points for that goal and limits the tenderer to price points only.

Preference point system: 90/10 for tenders above R50 million; 80/20 for tenders equal to or below R50 million. If uncertain, the lowest acceptable tender determines the system.

Ranking: price points and specific goal points are added and tenderers are ranked from highest to lowest.

Eskom may not award if the price is not market related, and may award to a tenderer other than the highest scorer if objective criteria justify it.

Procurement: supply and delivery of hydrogen plant spares at Hendrina Power Station for a period of 5 years.

Scope of Work: attached to the tender.

Contract form: NEC or other contract attached.

Pricing: Pricing Schedule/BOQ contained in PDF and Excel format.

Quotation requirement: a complete quotation for all items on the BOQ must be submitted; failure to quote in full results in disqualification.

Cataloguing: the successful tenderer may be required to provide cataloguing information per item after award and to label all materials in line with Eskom's labelling specifications. Where cataloguing is required, the Pricing Schedule must include a cataloguing line item, which tenderers must quote for. Eskom pays for cataloguing.

Alternative tenders: not allowed.

Quality Category: 2.

ISO 9001: Option 1 requires valid certification by an ISO-accredited body; Option 2 requires objective evidence of a documented QMS that complies with ISO 9001.

Evidence of QMS in operation is required.

Contract Quality Plan: draft plan specific to the scope of work, aligned with ISO 10005.

Quality Control Plan: QCP, checklist or ITP as per the Scope of Works, aligned with ISO 10005.

User-defined additional requirements and customer-specific standards may be listed.

ISO 45001 certificate or equivalent is required.

Valid Letter of Good Standing (COIDA or equivalent) is required.

Pricing Schedule/BOQ: contained in the tender documents in PDF and Excel format.

Upload limit: 500 megabytes per document; total submission restricted to 4 gigabytes.

Price list: must be submitted in PDF.

Quotation: a complete quotation for all items is required; failure to quote in full results in disqualification.

Cataloguing: where required, the Pricing Schedule must include a cataloguing line item, which tenderers must quote for; Eskom pays for cataloguing.

Prices: inclusive of VAT.

Alternative tenders: not allowed.

Pricing format: prices inclusive of VAT; price list submitted in PDF; Pricing Schedule/BOQ in PDF and Excel.

Payment terms: for contracts below R50,000,000 including VAT, payment within 30 days of receipt of undisputed invoices; for contracts above R50,000,000 including VAT, payment within 60 days.

Performance security: not applicable.

SDL&I retention: 3% of every invoice excluding VAT retained as security for SDL&I obligations, released only upon fulfilment of all SDL&I obligations.

SDL&I penalty: 3% of the Contract Value for failure to meet SDL&I obligations.

CSI contribution: Eskom's proposal is 1%.

Tender validity: 120 days from closing.

Eligibility:

• Tenderer and principals must not be restricted from doing business with Eskom or State-Owned Companies.
• No nationality from a country on international sanctions list (also applies to subcontractors and suppliers).
• Not on the National Treasury restricted list or the Tender Defaulters list.
• No conflict of interest (common controlling partner or majority shareholder, or relationships enabling access to tender information or influence).
• Tender signed by an authorised person.
• Joint venture or consortium agreement must state joint and several liability.
• No subcontracting of 100% of the scope of work.
• No submission of more than one tender.

B-bbee:

• Valid B-BBEE certificate or sworn affidavit is a condition for contract award.
• Annual total revenue of R10 million or less (EME): sworn affidavit may be submitted.
• Annual total revenue of R50 million or less (QSE): comply with all applicable QSE scorecard elements unless at least 51% Black-owned, in which case a sworn affidavit is required.
• Annual total revenue above R50 million: valid B-BBEE certificate required.
• Evidence to claim preference points: B-BBEE certificate or affidavit; proof of ownership/shareholding preferably CIPC documentation with shareholding breakdown; certified ID copies of shareholders; proof of disability where applicable; consolidated B-BBEE certificate for trusts, consortia or joint ventures.

Local content:

• SBD 6.2 Declaration Form and Annexure C (Local Content Declaration Summary Schedule) are returnable if applicable.
• Eskom target for local procurement content is 100%.
• NIPP obligation applies if imported or foreign content is USD 5 million or more; the supplier must conclude an obligation agreement with the dtic before signing the contract.

Quality and OHS:

• Quality Category 2.
• ISO 9001 certification or documented QMS evidence.
• ISO 45001 certificate or equivalent.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS plan, Baseline OHS Risk Assessment, and OHS policy signed by the CEO where applicable.

Financial viability:

• Latest approved annual financial statements, ITA34C for current and previous years, and public interest score where applicable (for non-audited South African entities).

Safety classification: low risk work.

The acknowledgement of Eskom's OHS legal and other requirements form must be signed and submitted.

OHS plan: must address project and scope OHS risks and align with the health and safety specification.

Baseline OHS Risk Assessment: identification, assessment and management of OHS risks related to the scope, with the methodology provided.

Valid Letter of Good Standing (COIDA or equivalent) is required.

OHS policy signed by the CEO is required where the supplier holds an auditable OHS system certification.

Employer: Eskom Holdings SOC Ltd.

The tender is for the whole of the contract; Eskom may award a single contract to a single supplier, with spares categorised by description.

A complete quotation for all BOQ items is required; failure to quote in full results in disqualification.

Alternative tenders are not allowed.

Tender validity: 120 days from closing.

No public opening of tenders; prices will not be read out.

Payment terms: 30 days for contracts below R50,000,000 including VAT; 60 days for contracts above R50,000,000 including VAT.

CSI contribution: 1%.

SDL&I penalty: 3% of Contract Value for failure to meet SDL&I obligations.

SDL&I retention: 3% of every invoice excluding VAT, released upon fulfilment of all SDL&I obligations.

SDL&I Implementation Schedule: due to the SDL&I representative for acceptance 28 days after contract award.

Quarterly SDL&I reports: Eskom reviews within 30 days; corrective measures required before the next report or retention clauses apply.

B-BBEE improvement or retention plan: due within 30 days of contract signature.

B-BBEE migration: Level 4 at award must reach Level 3 by end of Year 1; Level 5 to 8 or non-compliant must reach Level 4 by end of Year 1 and improve at least one level each year thereafter.

NIPP: applies if imported or foreign content is USD 5 million or more; obligation agreement with the dtic must be concluded before the Eskom contract is signed.

Functionality: technical criteria at 100% weighting; minimum threshold 70%; tenderers below 70% are disqualified.

Price: scored out of 80 or 90 points; inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations and net present value where applicable.

Specific goals: scored out of 20 or 10 points under PPPFA; no evidence means 0 points for that goal and price-only scoring.

Preference system: 90/10 above R50 million; 80/20 at or below R50 million; lowest acceptable tender determines the system if uncertain.

Ranking: combined price and specific goal points, ranked highest to lowest.

Eskom may not award if the price is not market related and may award to a non-highest scorer if objective criteria justify it.