Supply and delivery of testing equipment for fuel and lubricants for clanwilliam dam in the western cape province.

Bidding procedure enquiries:

• Contact: F. Groenewald / R. de Wee
• Email: [email protected] / [email protected]

Technical enquiries:

• Contact: Chris Hattingh
• Email: [email protected]

Submission address:

The Bid Box

Entrance of Training Centre

Department of Water and Sanitation

Construction South

Clanwilliam Dam Site

Old N7 Route

Co-ordinates: 32°11'47.99''S and 18°52'34.96''E

Submission method: physical delivery to bid box.

Submission address: The Bid Box, Entrance of Training Centre, Department of Water and Sanitation, Construction South, Clanwilliam Dam Site, Old N7 Route, Co-ordinates: 32°11'47.99''S and 18°52'34.96''E.

Closing date and time: 22 October 2026 at 11:00.

Packaging: original bid, covering letter and supporting documents sealed in an envelope endorsed "ORIGINAL BID FOR BID: WTE-0598 CS: SUPPLY AND DELIVERY OF TESTING EQUIPMENT FOR FUEL AND LUBRICANTS FOR CLANWILLIAM DAM IN THE WESTERN CAPE PROVINCE" with the bidder's name clearly shown.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): offer cover page with bidder details and signature.
• SBD 3.1 (Pricing Schedule – firm prices): fully completed and priced.
• SBD 4 (Declaration of Interest): discloses state employment and relationships; false declaration disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system.
• Authority to sign: board resolution or letter of appointment authorising the signatory.
• Technical datasheets/brochures for all items offered, clearly indicating the item and the qualifying specification per Technical Information section 3.2.14.
• CSD registration report.
• SARS tax clearance letter and TCS PIN.
• CIPC/CIPRO registration certificate.
• B-BBEE status level verification certificate (or qualifying sworn affidavit for EME/QSE).
• Percentage Ownership Affidavit (Annexure 1) for women, disability, youth ownership claims.
• Location of Enterprise Affidavit (Annexure 2) with proof of premises ownership or valid rental agreement for Western Cape location claim.

Disqualification risks: late submission; any mandatory form unsigned or omitted; failure to complete and price Section 4 and the Pricing Schedule; bid documents separated or pages detached.

Four-phase evaluation:

Phase 1 – Mandatory Requirements: SBD 4 completed, signed and all interests declared. Non-compliance = disqualification.

Phase 2 – Administrative Compliance (all must be met):

• CSD registration (submit CSD report).
• SARS tax compliance (attach tax clearance letter and TCS PIN).
• Active CIPC registration (attach certificate).
• B-BBEE status level verification certificate (or qualifying affidavit); failure to submit forfeits preference points.
• Letter of appointment/board resolution authorising signatory.
• SBD 1, SBD 3.1, SBD 6.1 completed and signed.
• Technical datasheets for all items showing compliance with Technical Information section 3.2.14.

Phase 3 – Technical Evaluation and Specification Compliance: only bidders passing Phases 1 and 2 are evaluated. Full compliance with all technical specifications in Technical Information section 3.2.14 required; any non-compliance renders bid non-responsive.

Phase 4 – Preference Points (80/20 system):

• Price: maximum 80 points (lowest acceptable tender formula).
• Specific goals: maximum 20 points allocated as follows:

Women ownership: 5 points.

Disability ownership: 5 points.

Youth ownership (under 35): 5 points.

Location of enterprise in Western Cape Province: 2 points.

B-BBEE status level 1 or 2 contributor that is an EME or QSE: 3 points.

Points for ownership goals calculated pro-rata: 80/20 system formula NO = 5 × PS / 100 where PS is percentage shareholding.

Documentary proof required for each claimed goal (Annexures 1 and 2, B-BBEE certificate/affidavit). Failure to submit proof = points not claimed.

Supply and delivery of testing equipment for fuel and lubricants to Clanwilliam Dam, Western Cape Province.

Delivery location: Clanwilliam Dam Site, Old N7 Route, Co-ordinates 32°11'47.99''S, 18°52'34.96''E.

Bidders must submit technical datasheets/brochures for every item offered.

Datasheets must clearly indicate which item is being supplied and must show compliance with the qualifying specifications set out in Technical Information section 3.2.14 (the detailed specification table is not reproduced in the extracted text).

Full compliance with all technical specifications is mandatory; any deviation renders the bid non-responsive.

No project-specific quality management, QA/QC or certification requirements stated in the extracted text beyond compliance with the technical specifications in Technical Information section 3.2.14.

Pricing to be submitted on SBD 3.1 (firm price schedule). Section 4 of the bid document and the Pricing Schedule must be fully completed and priced out; failure to do so invalidates the bid. No bill of quantities, schedule of rates or payment milestones detailed in the extracted text.

Pricing: firm prices on SBD 3.1 (Pricing Schedule – firm prices).

Payment terms: all contract payments by electronic fund transfer.

No bid security, performance bond, guarantee, retention or insurance requirements stated in the extracted text.

No minimum turnover or financial capacity thresholds stated.

Mandatory eligibility and compliance:

• CSD registration: active registration on National Treasury Central Supplier Database (submit CSD report).
• Tax compliance: valid SARS tax clearance letter and TCS PIN (or CSD number if PIN unavailable); each JV/consortium party must submit separately.
• CIPC registration: active company registration (attach CIPC/CIPRO certificate).
• B-BBEE: original or certified copy of B-BBEE status level verification certificate issued by a SANAS-accredited agency; EMEs (≤R10 million) and QSEs (≤R50 million) may submit a qualifying sworn affidavit on the prescribed form. Failure to submit certificate/affidavit and complete SBD 6.1 forfeits preference points.
• Authority to sign: board resolution (certified by chairman) or letter of appointment authorising the signatory; individuals must provide proof of authorisation.
• No state employees, directors who are state employees, or close corporations with state-employee members may bid.
• Foreign suppliers must answer the foreign supplier questionnaire; if not resident, no branch, no permanent establishment, no RSA income and no RSA tax liability, a TCS PIN is not required.
• Local content: not mentioned in the extracted text.
• CIDB grading: not mentioned (procurement is for equipment supply, not construction works).

B-BBEE verification: SANAS-accredited certificate required for entities above QSE threshold; EMEs (≤R10m) and QSEs (≤R50m) may submit prescribed sworn affidavit. Certificate/affidavit must be submitted with SBD 6.1 to claim preference points. Specific-goal points for B-BBEE: 3 points for level 1 or 2 contributor that is an EME or QSE. Construction Sector Code applies to entities deriving >50% revenue from construction activities. B-BBEE improvement/retention plan not mentioned in extracted text.

No project-specific occupational health and safety, safety plan or HSE compliance requirements stated in the extracted text.

Contract governed by National Treasury General Conditions of Contract (GCC) July 2010; special conditions of contract (if any) prevail over GCC.

Successful bidder must complete and sign SBD 7 (Contract Form).

Department reserves the right not to accept the lowest or any bid.

Department not liable for bidder's bid preparation costs.

No project-specific special conditions, contract duration, termination clauses, liquidated damages or penalty regimes disclosed in the extracted text.

Mandatory returnable documents: SBD 1, SBD 3.1, SBD 4, SBD 6.1, board resolution/letter of appointment, CSD report, SARS tax clearance letter and TCS PIN, CIPC certificate, B-BBEE certificate/affidavit, technical datasheets for all items showing compliance with Technical Information section 3.2.14, Percentage Ownership Affidavit (Annexure 1) for ownership claims, Location of Enterprise Affidavit (Annexure 2) with proof of premises for Western Cape location claim.

Four-phase evaluation: Phase 1 – Mandatory Requirements (SBD 4); Phase 2 – Administrative Compliance (CSD, tax, CIPC, B-BBEE, authority to sign, SBD 1/3.1/6.1, technical datasheets); Phase 3 – Technical Evaluation and Specification Compliance (full compliance with Technical Information section 3.2.14); Phase 4 – Preference Points (80/20: price 80, specific goals 20). Specific goals: women ownership 5, disability ownership 5, youth ownership 5, Western Cape location 2, B-BBEE level 1-2 EME/QSE 3. Ownership points calculated pro-rata (5 × % shareholding / 100). Documentary proof required for each claim.