Supply and delivery of various stock items for the bergrivier municipal stores from 1 july 2027 until 30 june 2030

Technical enquiries:

• Contact: Ms. Casey-Lee Smit
• Email: [email protected]
• Telephone: 022 913 6000

Bid procedure and document enquiries:

• Contact: Mr. Coellin Julius
• Email: [email protected]
• Telephone: 022 913 6000 (also listed as 022 913 6036 in one instance)

Submission address:

Municipal Offices

13 Kerk Street

Piketberg

7320

Postal address:

PO Box 60

Piketberg

7320

Documents available free on the municipality's website (www.bergmun.org.za) or as a hard copy at a non-refundable fee of R70.00 from Mr. Coellin Julius.

Submission method: sealed envelope, clearly marked with tender number and title, placed in the tender box at the Municipal Offices, 13 Kerk Street, Piketberg, by 12:00 on 27 October 2026. Bids opened in public immediately after closing.

• Bids addressed to any municipal official in a personal capacity will be disqualified.
• Bids deposited in the incorrect box, mailed, faxed, emailed, or received late will not be considered.
• Only bids completed in black ink on the original bid documentation will be accepted.
• Proof of dispatch is not proof of receipt; the bidder is responsible for ensuring courier delivery into the tender box.
• Bids must be valid and binding for 120 days after the closing date.

Returnable forms (all must be completed and signed):

• Authority to Sign a Bid: authorises the signatory; attach a certified copy of the resolution for companies/CCs, or partner/consortium authorisation.
• MBD 4 (Declaration of Interest): discloses any connection to state employees or the procuring institution.
• MBD 6.1 (Preference Points Claim Form): claims preference points under the 80/20 system.
• MBD 8 (Declaration of Past Supply Chain Management Practices): declares any prior restrictions or irregularities.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• MBD 10 (Certificate of Payment of Municipal Accounts): declares municipal account numbers and confirms no arrears.
• OHSA form: confirms occupational health and safety compliance; attach a valid Letter of Good Standing from the Compensation Commissioner.
• Form of Indemnity: indemnifies the municipality against claims.
• Pricing Schedule: completed and signed.
• Form of Offer: completed and signed.
• Declaration by Tenderer: completed and signed.
• Tax Compliance Status (TCS) Pin and CSD registration number: must be submitted; failure invalidates the bid.
• Originally certified B-BBEE certificate or sworn affidavit: required to claim B-BBEE points.

Evaluation uses the Council's Supply Chain Management Policy under the 80/20 preference point system (applicable to bids up to R50 million).

• Price: 80 points
• Specific participation goals: 10 points
• B-BBEE: 10 points
• Total: 100 points

Specific participation goals points (for bids below R50 million):

• Bergrivier jurisdiction: 10 points
• West Coast jurisdiction: 5 points
• Western Cape Province: 3 points
• South Africa: 2 points

For bids above R50 million, the points are halved: Bergrivier 5, West Coast 3, Western Cape 2, South Africa 1.

• Bid price must be VAT inclusive.
• Bidders must complete the Preference Points Claim form to qualify for preference points.
• Failure to submit a B-BBEE certificate or affidavit results in 0 points for B-BBEE, but does not make the bid non-responsive.
• No minimum qualifying score is stated.

Supply and delivery of various stock items for the Bergrivier Municipal Stores.

• Contract period: 1 July 2027 to 30 June 2030.
• Detailed specifications are set out in the tender document (Part B – Specifications and Pricing Schedule).
• Goods must conform to the standards in the specifications.
• Delivery is to the municipal stores as per the contract.

Pricing:

• All prices must be quoted in South African Rand and inclusive of VAT.
• If the contract value exceeds R1 million, the bidder must be registered for VAT.
• The municipality's VAT registration number is 4000 846 172.
• The pricing schedule must be completed and signed.

Payment terms:

• Payments will be made within 30 days after submission of a valid invoice, statement, or claim.
• Payment will be in Rand.
• The supplier must provide an invoice with a copy of the delivery note.

Performance security:

• The successful bidder must furnish performance security within 30 days of contract award, in the form and amount specified in the Special Conditions of Contract (amount not stated in the document).
• The security may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• The security is returned within 30 days after completion of obligations.

Municipal debt:

• No contract will be concluded with a bidder whose municipal rates and services charges are in arrears.
• Bidders must declare all municipal account numbers in the Bergrivier area for which they or their directors are responsible.
• If indebted, the bidder may be required to sign an agreement for deductions from payments until the debt is settled.

CSD registration:

• Bidders must be registered on the Central Supplier Database (CSD) and provide their CSD number.

Tax compliance:

• A valid Tax Compliance Status (TCS) Pin must be submitted; failure to submit the TCS Pin or CSD number may invalidate the bid.
• No contract will be concluded with a bidder whose tax matters are not in order; SARS must certify tax compliance before award.

B-bbee:

• An originally certified B-BBEE certificate or originally certified B-BBEE sworn affidavit must be submitted.
• Failure to submit results in 0 points for B-BBEE but does not make the bid non-responsive.

Municipal accounts:

• Bidders must not have municipal rates and taxes or services charges in arrears.
• MBD 10 requires disclosure of municipal account numbers and copies of accounts.

OHSA:

• Bidders must complete the OHSA form and submit a valid Letter of Good Standing from the Compensation Commissioner.

CIDB:

• No CIDB grading is required (stated as 'NO' and 'N/A').

Other:

• Bidders must complete and sign all mandatory forms as listed in the checklist.