Supply and delivery of various water stock items for the bergrivier municipal stores from 1 july 2027 until 30 june 2030

Closing date: 02 November 2026 at 12:00.

No site meeting or briefing session is scheduled.

Technical enquiries:

• Contact: Ms. Casey-Lee Smit
• Email: [email protected]
• Telephone: 022 913 6000

Enquiries regarding bid procedures and completion of bid documents:

• Contact: Mr. Coellin Julius
• Email: [email protected]
• Telephone: 022 913 6000 (also 022 913 6036 / 022 913 6121 for document requests)

Submission address:

Municipal Offices

13 Kerk Street

Piketberg

7320

Postal address:

PO Box 60

Piketberg

7320

Submission method: sealed envelope, clearly marked with the tender number and title, placed in the tender box at the Municipal Offices, 13 Kerk Street, Piketberg, before 12:00 on 02 November 2026. Bids addressed to a municipal official personally will be disqualified. The bidder is responsible for ensuring courier-delivered bids reach the tender box; the municipality accepts no liability for courier failures. Only bids on the original documentation, completed in black ink, will be accepted. Late, incomplete, faxed or emailed bids will not be accepted. Proof of dispatch is not proof of receipt. Bids must be valid for 120 days after closing.

Returnable documents (all must be completed, signed and submitted):

• Authority to Sign a Bid: with a certified copy of the board/members resolution authorising the signatory.
• Tax Compliance Status (TCS) Pin and CSD registration number.
• MBD 4 (Declaration of Interest): discloses any connection between the bidder and state employees.
• MBD 6.1 (Preference Points Claim Form): claims preference points under the 80/20 system.
• Certified B-BBEE certificate or sworn affidavit.
• MBD 8 (Declaration of Past SCM Practices): declares any previous supply chain management transgressions.
• MBD 9 (Certificate of Independent Bid Determination): certifies the bid price was set independently.
• MBD 10 (Certificate of Payment of Municipal Accounts): declares municipal account numbers and confirms no arrears.
• OHSA form and a valid Letter of Good Standing from the Compensation Commissioner.
• Form of Indemnity.
• Pricing Schedule.
• Form of Offer.
• Declaration by Tenderer.

Disqualification risks: missing or unsigned returnable forms, invalid TCS Pin or CSD number, bids not in the tender box by closing time, bids on non-original documentation, bids completed in any colour other than black ink, and bids addressed to a municipal official personally.

Evaluation follows the Council's Supply Chain Management Policy using the 80/20 preference point system (for requirements up to R50 million; the 90/10 system applies above R50 million).

Preference points allocation:

• Price: 80 points (90 points under 90/10 system).
• Specific participation goals: 10 points (5 points under 90/10 system), allocated by locality:
• Bergrivier jurisdiction: 10 points (5 above R50m).
• West Coast jurisdiction: 5 points (3 above R50m).
• Western Cape Province: 3 points (2 above R50m).
• South Africa: 2 points (1 above R50m).
• B-BBEE: 10 points (10 points under 90/10 system).

Bid price must be VAT inclusive. Bidders must complete the Preference Point Claim form in full to qualify for preference points. Failure to submit a B-BBEE certificate or sworn affidavit results in 0 points for B-BBEE but does not make the bid non-responsive. The municipality is not obliged to accept the lowest or any bid and reserves the right to accept any bid or part thereof.

Supply and delivery of various water stock items to the Bergrivier Municipal stores, as detailed in the specifications, for the period 1 July 2027 to 30 June 2030. The goods must conform to the standards stated in the bidding documents and specifications. The municipality reserves the right to procure more items if prices are cost-effective.

No specific methodology or execution plan is required beyond the supply and delivery of items as per the specifications.

Goods must conform to the standards in the bidding documents and specifications. The municipality may inspect, test or analyse goods at any stage; costs are borne by the supplier if goods are non-compliant, otherwise by the purchaser. Non-compliant goods may be rejected and must be replaced at the supplier's cost. The supplier must permit inspection of records and premises.

Prices must be quoted in South African Rand and inclusive of VAT. For contracts exceeding R1 million, bidders must be registered for VAT. The municipality's VAT registration number is 4000 846 172. The Pricing Schedule must be completed and signed. Payment will be made within 30 days of submission of a valid invoice accompanied by a delivery note. No bid security or performance security amount is specified in the tender document.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and submit a valid Tax Compliance Status (TCS) Pin. Failure to submit either may invalidate the bid. Bidders must not have municipal rates and taxes or service charges in arrears; MBD 10 requires declaration of all municipal account numbers in the Bergrivier area. Bidders must submit an originally certified B-BBEE certificate or sworn affidavit; failure results in 0 B-BBEE points. No CIDB grading is required. Bidders must complete the OHSA form and attach a valid Letter of Good Standing from the Compensation Commissioner.

Bidders must complete the OHSA (Occupational Health and Safety) form and attach a valid Letter of Good Standing from the Compensation Commissioner.

General Conditions of Contract apply, including: performance security required within 30 days of award (amount not specified); warranty of 12 months after delivery or 18 months after shipment, whichever is earlier; payment within 30 days of invoice; penalties for late delivery calculated at the prime interest rate per day of delay; termination for default or insolvency; force majeure provisions; dispute resolution through consultation, then mediation, then South African courts; limitation of liability to the contract price; governing law is South African; no assignment without written consent; subcontracts must be notified in writing; variation orders up to 15% of contract value may be instructed; taxes and duties are the supplier's responsibility; no contract with bidders whose tax matters are not in order or who owe municipal rates and services charges. The award is subject to signing a Service Level Agreement (SLA) with the municipality.

The award of the tender is subject to the signing of a Service Level Agreement (SLA) between the successful bidder and Bergrivier Municipality.

Bidders must be registered on the Central Supplier Database (CSD) and submit a valid Tax Compliance Status (TCS) Pin. Bids must be valid for 120 days after closing. Only bids completed in black ink on original documentation will be accepted. Late, incomplete, faxed or emailed bids will not be accepted. The municipality is not obliged to accept the lowest or any bid.

Preference points: 80 for price, 10 for specific participation goals, 10 for B-BBEE. The 80/20 system applies for requirements up to R50 million; the 90/10 system for above R50 million. Specific goals points are allocated based on locality: Bergrivier Jurisdiction 10 (or 5 above R50m), West Coast jurisdiction 5 (or 3), Western Cape Province 3 (or 2), South Africa 2 (or 1).