Supply and delivery of hair care products (colourants, relaxers, styling creams) – 80/20 preference system, kwazulu-natal

Closing date: 30 September 2026 at 12:00

Offer validity: 90 days from the closing date

Bidding procedure enquiries:

• Contact: Nicolette Napier
• Email: [email protected]

Technical enquiries:

• Contact: Mthokozisi Magcaba
• Email: [email protected]

Submission:

• Method: email
• Submission email: [email protected]
• Attention: Mthokozisi Magcaba

Submission method: email

Submission email: [email protected]

Attention: Mthokozisi Magcaba

Closing time: 30 September 2026 at 12:00

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals under the PPPFA 80/20 system.
• Proof of CSD MAAA registration and SARS Tax Compliance Status PIN (or CSD number if no PIN).
• Quotation on company letterhead, fixed price, inclusive of VAT and all disbursements.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Any mandatory form or document omitted or unsigned.
• Quotations received after the closing time, regardless of reason.
• Bids from persons in the service of the state, or companies with directors who are.
• Failure to comply with any of the above particulars may render the bid invalid.

Evaluation split: 80/20 price/specific goals

• Price: 80 points
• Specific goals: 20 points

Specific goals points (claimed by bidder, verified by the organ of state):

• Black Ownership: 51%-100% = 10 points; 30%-50% = 6; 5%-29% = 4; 0%-4% = 0
• Black Women Ownership: 51%-100% = 4; 30%-50% = 2; 5%-29% = 1; 0%-4% = 0
• Black Youth Ownership: 30%-100% = 3; 5%-29% = 2; 0%-4% = 0
• Disability: 30%-100% = 3; 5%-29% = 2; 0%-4% = 0

Price points formula (80/20 system): Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the price under consideration and Pmin is the lowest acceptable tender price.

Proof required to claim specific goals points:

• B-BBEE certificate or affidavit
• CSD report
• ID documents of owners
• Municipal account or lease agreement
• Doctor's certificate or disability database from relevant institutions

Failure to submit proof with the quotation means specific goals points are not claimed.

Scope: Supply and deliver hair and beauty products for the uMgungundlovu District Municipality area.

Quotation Package 1 — Phikisile Phungula (beneficiary):

• Soft n free creme, 450ml, quantity 20
• Alma mera, 100ml, quantity 10
• Restore regular relaxer, 1L, quantity 20
• Dark and Lovely relaxer, 450ml, quantity 30
• Colgate Shampoo, 400ml, quantity 30
• Dark and Lovely assorted colours, 100ml, quantity 30
• Wella go black, 50ml, quantity 20
• Easy waves creme, 450ml, quantity 20
• Restore Relaxer, 450ml, quantity 20

Quotations must be per quotation numbers as provided.

Pricing schedule (Annexure A):

• Quotation Package 1 — Phikisile Phungula (Hair & Beauty Products):

Items with unit prices and total prices excluding VAT, subtotal excluding 15% VAT, 15% VAT, and total package including VAT.

• Master recapitulation: total cumulative formal tender offer including VAT.
• Bidders must complete unit rates and total amounts in the highlighted soft-green input columns.
• Prices must be firm, in ZAR, and include/exclude 15% VAT as indicated.
• Offer valid for 90 days from closing date.

Pricing format: Fixed price on company letterhead, inclusive of VAT and all costs relating to disbursements.

Prices must be firm, in South African Rand (ZAR), and include/exclude 15% VAT as indicated.

Bidders must complete unit rates and total amounts in the highlighted soft-green input columns.

Offer valid for 90 days from the closing date.

No bid security, bonds, guarantees, retention, or payment terms are stated.

Mandatory compliance:

• National Treasury Central Supplier Database (CSD) MAAA registration.
• SARS Tax Compliance Status PIN (or CSD number if no PIN; if tax status non-compliant, supply SARS PIN).
• B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• SBD 4 (Declaration of Interest) — disclose any state employment or connection to the procuring institution.
• SBD 6.1 (Preference Points Claim) — claim specific goals points.
• Proof of authority to sign (e.g. company resolution).

Tax compliance:

• Each party in a consortium, joint venture, or sub-contractor must submit a separate TCS certificate/PIN/CSD number.
• Bids from persons in the service of the state, or companies with directors who are, will not be considered.

No CIDB grading, CIPC registration, or local content requirements are stated.

Proof for claiming preference points:

• B-BBEE certificate or B-BBEE affidavit
• CSD report
• ID documents of the owners of the company
• Municipal account or lease agreement
• Doctor's certificate / disability database from relevant institutions

The successful bidder will be required to sign a written contract form (SBD 7). The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2017, the General Conditions of Contract (GCC), and any applicable special conditions. No other contract terms, duration, termination, or penalties are stated.

Mandatory requirements:

• Signed and completed SBD 1, 4 and 6.1.
• Evidence of registration on the National Treasury Central Supplier Database (MAAA) with confirmation of Tax Compliance Status (SARS PIN to be supplied if tax status non-compliant).
• Failure to provide any mandatory information will result in the submission being deemed non-responsive.

Evaluation is based on an 80/20 price/specific goals allocation: 80 points for price and 20 points for specific goals. Specific goals points: Black Ownership (51%-100%: 10, 30%-50%: 6, 5%-29%: 4, 0%-4%: 0); Black Women Ownership (51%-100%: 4, 30%-50%: 2, 5%-29%: 1, 0%-4%: 0); Black Youth Ownership (30%-100%: 3, 5%-29%: 2, 0%-4%: 0); Disability (30%-100%: 3, 5%-29%: 2, 0%-4%: 0). Total specific goals points: 20.